CONDEMNATION BOARD PROCEEDINGS

1. Pursuant to DIN CGHS Ltd Notice No DIN/CB/2009 dated 25th Sep 2009, the Condemnation Board comprising of the following assembled to classify damaged assets / stores of the Society and dispose them off through kabadies:

(a) Sh. HS Monga, Flat No. 11.
(b) Sh. Vijay Kejriwal, M. No 391.
(c) Smt Navita Singh, M. No 517.



2. The stores / assets produced before the Board, their classification, disposal recommended and price obtained are appended below:-

Ser No. Item Classification Disposal Cost

(a) Radiator of Generator (1) Unserviceable Scrap Sell Rs 1150.00
(b) Aluminum Stair (1) - do - - do - Rs 450.00
(c ) Electric Meters (3) - do - - do - Rs 300.00
(d) Plastic Chairs (8) - do - - do - Rs 160.00
(e) Plastic Stools (2) - do - - do - Rs 40.00
(f) Iron Pipes & Pieces (62 Kgs) - do - - do - Rs 868.00
@ Rs 14.00 per Kg
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Total - Rs 2, 968.00
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3. The amount of Rs 2, 968.00 along with these Board Proceedings has been deposited with the Secretary on 27th Sep 2009.

CONDEMNATION BOARD

Ref. No. DIN/CB/2009 25th Sep 2009


CONDEMNATION BOARD


1. A Condemnation Board will be held in the Society at 11 AM on Sunday, 27th Sep 2009 to identify unserviceable / damaged assets, condition / classify them as repairable / beyond economic repairs and dispose them off through auction / kabadies. The following members have agreed to take on the responsibility:-

(a) Shri Vijay Kejriwal, M. No. 391.

(b) Mrs Navita Singh, M. No. 517.

(c) Shri HS Monga, Flat No. 11.

2. The sale proceeds will be deposited in the Society’s bank account.

3. The items condemned and so disposed will be charged off from the ‘Assets Register’.

4. A board proceeding duly signed by all three members will be submitted to the Secretary for record.

5. The items will be displayed near the Society office at 11 AM on 27th Sep 2009. Members interested to witness the proceedings are welcome to do so.

FIXED DEPOSITS

Continuing with the Management's policy of striking a fine balance between development, maintenance , improvement and increasing our savings for a rainy day, Rupees nine lakhs have been parked in a fixed deposit with the State Bank of Indore at an interest rate of 7.25 % p.a for a period of 367 days. With the latest FD, the Management has been able to invest a total of Rupees thirteen lakhs in fixed deposits. Instruments of FDs are available in the office. Members desirous of checking the FD instruments are welcome to inspect them at any time convenient to them.

LIST OF GARAGE HOLDERS

S.No. M.No. F.No Name Garage No.

1. 76 130 Sh.A.K.Jain 84


2. 150 111 Sh.Manoj Gautam 36


3. 237 163 Sh.A.K.Malpani 77


4. 240 6 Mrs. Rose Jha 23-24


5. 250 143 Sh.Y.D.Saxena 45


6. 256 147 Mrs.N.M.Ratnam 73-74


7. 257 144 Mrs. Aruna Sharma 70


8. 265 165 Sh.Amitabh Singh 86


9. 267 59 Mrs. Rajni Sobti 44


10. 268 33 Sh.Deepak Indoliya 20


11. 272 27 Mr VS Nagar 10


12. 275 148 Sh.B.K.Srivastava 88


13. 283 72 Sh.Rajendra Singh 51


14. 284 138 Mrs. Ranjana Verma 30


15. 288 36 Brig.KKV Khanzode 17


16. 292 133 Mrs.MVS Lakshmi 85


17. 298 44 Sh.R.D.Saxena 16


18. 313 23 Sh.S.C.Verma 9


19. 324 159 Sh.A.K.Bhola 59


20. 327 70 Sh.A.K.Agarwal 53


21. 328 7 Mrs.L.savithri 28


22. 337 84 Dr.A.K.Upadhayay 41-42


23. 346 150 Mrs.Madhu Malik 75


24. 353 63 Sh.Rajeev Manchanda 57-58


25. 374 43 Sh.N.C.Meena 13-14


26. 378 113 Lt.Gen.D.B.Shekhatkar 68


27. 379 101 Mrs. Meena Gupta52



28. 380 32 Sh.S.K.Khanwalkar 49-50


29. 390 139 Mrs. Sita V.S.Mani 73-74


30. 404 102 Sh.Rohit Karan Sawhney 54


31. 408 158 Sh.Ravi Kumar Gupta 90


32. 410 9 Mrs.Nirmal Kaur 8



33. 421 25 Mrs.Swapna Ghose 22


34. 427 160 Brig.D.P.Singh 62


35. 428 16 Sh.Bain Singh 7


36. 430 21 Sh.Anil Kumar Dutta 3-4.


37. 432 87 Col.Jagdish Madan Retd 60


38. 443 45 Col.R.D.Sharma Retd. 25-26


39. 446 35 Sh.J.C.Pant 15


40. 452 106 Mrs.Uma Mishra 35

41. 453 166 Brig.T.R.Sharma 65-66

42. 479 5 Syampur Shrikant 37

43. 462 80 Maj.Gen.Basant Singh 29

44. 469 74 Mrs. Aruna Vijay 39-40

45. 472 62 Sh.Hari Kishan Meena 55-56

46. 474 11 Sh.K.D.Saxena 38

47. 475 61 Sh.M.C.Mulwani 46

48. 477 140 Sh.Jaideep Govind 67

49. 483 141 Mrs. Abha Govind 69

50. 486 8 Ms.Harveen Kaur 2

51. 487 112 Mrs. S.Dharmadhikari 61

52. 497 4 Sh.Anil Kumar Goel 11-12.

53. 498 123 Sh.Praveen Kumar 79-80

54. 499 142 Sh.Digvijay Kumar 92

55. 501 132 Sh.S.Narayanan NV 83

56. 502 41 Sh.Y.S.Mathur 27

57. 503 31 Sh.Anil Sharma 43

58. 504 85 Sh.Inderjeet Mankotia 31-32

59. 506 26 Sh.Attar Singh Gulia 18

60. 508 156 Mrs. Anupamjeet Kaur 63-64

61. 509 24 Col R.C.Kapoor 21

62. 510 89 Sh.Kapil Bhatia 33-34

63. 511 95 Mrs. J.Shakuntala 5-6.

64. 513 116 Sh.Vinod Dangi 81-82

65. 517 86 Mrs. Navita Singh 47-48

66. 519 120 Mrs. Poonam 76

67. 522 152 Sh. Ramoday Singh 91

68. 524 155 Sh. Arun Kumar 78

69. 530 145 Dr.Rajender Parsad 71-72

CHANGE OF SECURITY & CLEANING AGENCY

Considering the numerous complaints against RAKSHAK Securitas (P) Ltd, the Agency has been replaced with New Marshal Security Services with effect from 18th Sep 2009. The new Company will be retained on trial basis for a period of three months. The contract will be signed for an year if the Company's performance is found sactisfactory.

DEMAND NOTICE: COMPLETION CERTIFICATE FROM DDA

Please refer to Agenda Item No 3 of the Special General Body Meeting (SGBM) held on 30th Aug 2009 and the decision approved there-at.

2. Since the deadline for submission of application for ‘Completion Certificate’ along with ‘as built’ and ‘revised plans’ for coverage of FAR of 167 is fast approaching, services of M/s S.S & Associates Architects & Engineers have been hired, as approved by the SGBM. A three member Committee has been appointed to interact with the firm on behalf of the Society and monitor the progress of the process.

3. In order to facilitate prompt action by the MC as also the three members Committee, all members are requested to make the payment of Rs 4,000/- to the Society positively by 25 Sep 2009. It may be noted that a delay in submission of application for ‘Completion Certificate’ to the DDA will invite avoidable penalty upon the Society.

NOTIFICATION: DECISIONS OF THE SGBM HELD ON 30 AUG 2009

The decisions of the SGBM held on 30 Aug 2009 along with their dates of implementation are listed below:-

1. Completion Certificate. Shri SC Sharma, Membership No 247 volunteered to speak to Shri AK Manna, Jt Dir G/H in the DDA to understand various issues on getting completion certificate with or without extra coverage. Sh. SC Sharma and Sh. Mankotia volunteered to assist in the process of getting the ‘Completion Certificate’. The following were approved:

a) Appointment of Architect (M/s S.S & Associates Architects & Engineers) for preparation of Drawings, submission to various authorities and arranging completion certificate.

b) Architects fee @ Rs. 4000/- per flat to be contributed by each member.

c) Extension of balconies within the revised FAR of 167.

d) The cost of construction and other incidentals will be shared by each member at actual.

2. Monthly Maintenance Charge from Owners of Rented Flats. Increase of monthly maintenance from owners of rented flats increased from the present Rs 1000/- to Rs 2000/- p.m. with effect from 1st Nov 2009.

3. Shifting Charge @ Rs 1000/- from Flats on Rent. A ‘Shifting Charge’ of Rs 1000/- upon the owner of the flat(s) each time a tenant / member moves in or out has been approved and would be applied with immediate effect.

4. Additional Charge from Second Car Owners. It was decided to charge Rs 100/- per month for the second car owned by members and residents who park such car(s) in the open in the space earmarked along the boundary wall. The decision will be applicable with effect from 1st Oct 2009.

5. Power Backup Capacity. The members agreed to contribute an amount of Rs. 200/- pm to create a corpus for purchase of new DG Set. Applicable with effect from 1st Oct 2009.

6. Monthly Water Charges. Applicable with effect from 1st Oct 2009:-

a) The actual water bill received from the DDA will be shared equally by all members / residents.

b) Rs 50/- p.m being charged per member / resident will continue. Balance amount, if any, will be charged as and when the water bill is received from the DDA. Rs 50/- taken from the members will be adjusted against actual amount due from each member.

7. Other issues discussed and decisions arrived at are contained in the Minutes of the SGBM. Members are requested to kindly note the dates of implementation and ensure payment of dues in right time.

EXPENDITURE FOR THE MONTH OF AUGUST 2009

1. Expenditure / Cash Outgo from 1st to 31st August 2009.


(a) Electricity expenses for common area during July 09. Rs. 37,282/-*

(b) Diesel for generator Rs. 6,000/-

( c)Major repair to Generator Rs. 18,000/-

(d) Security Bill for July 2009. Rs. 38,501/-

(e) Gas for Guard Room Rs. 200/-

(f) Battery for torch for Electrician Rs. 60/-

(g) MTNL/Airtel telephone bill Rs. 924/-

(h) Salary for Society’s employees Rs. *26,700/-

(i) Overtime paid @ Rs 400/- each Rs. 1,600/-

(i) Shri Narayan
(ii) Shri Gauri Shankar
(iii) Shri Sharad
(vi) Shri Ram Kishan

(j) Magazines for Library Rs. 650/-

(k) AMC for intercom for the period 01.08.09 to 31.01.10 Rs. 13,495/-

(l) TT Room repair and burst water pipe Rs. 1,638/-

(m)Electrical spares for the Society. Rs. 5,545/-

(n) Cleaning material for the Society. Rs. 1,931/-

(o) Trash Removal charges (MCD) Rs. 500/-

(p) Postage Rs. 727/-

(q) Photocopy charges Rs. 2,736/-

(r) Stationery for office. Rs. 17/-

(s) Expenditure in connection with SGBM Rs. 370/-

(t) Expenditure in celebrating the Independence Day Rs. 6,838/-
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Total Expenditure: Rs. 1,63,714/-
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2. Amount Received:

(1) Maintenance/BMF (including recoveries) Rs 1,58,800/-
(2) Water Charges Rs 6,750/-
(3) Chand Case Rs 10,000/-
(4) Ground Rent Rs 11,740/-
(5) Other recoveries. Rs 27,799/-
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Total Receipt: Rs. 2,15,089/-
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* Total electricity bill for the month Rs. 3, 72,408/-



3. Members desirous of checking details are welcome to the Society’s office and check accounts on any working day between 10 AM to 5 PM. The right of the Members to demand inspection of all Society’s accounts maintained by the MC will be respected at all cost.



4. Suggestions / recommendations to improve accounting procedures and introduce transparency are welcome and shall be taken in the right spirit.