NEW YEAR GREETINGS

EXPENDITURE FOR THE MONTH OF DECEMBER 2009

1. Expenditure / Cash Outgo from 1st to 31st December 2009.


(a) Smt. Kamlesh Sethi’s case :
“Out of Court” settlement for refund of Rs.5, 50,000/- in
four installments without interest.
Final Installment paid on 31.12.2009 Rs.1,25,000/-


(b) Electricity expenses for common area during Nov 09 Rs. 35,841/-*


(c) Part payment of cost of new DG Set Rs. 30,000/-@


(d) Part payment of CST @ 6% on DG Set Rs. 20,000/-


(e) Return of SB of Indore Loan amount Rs. 35,000/-


(f) Diesel for generator Rs. 2,000/-


(g) Security Bill for November 2009 Rs. 43,238/-


(h) Ground Rent paid to DDA by Bank Draft Rs.2,45,318/-


(i) Draft making charges Rs. 350/-


(j) Gas for Guard Room Rs. 200/-


(k) MTNL/Airtel telephone bill Rs. 843/-


(l) Salary for Society’s employees Rs. 21,700/-


(m)Overtime paid @ Rs 400/- each Rs. 1,600/-

(i) Shri Narayan
(ii) Shri Gauri Shankar
(iii) Shri Sharad
(vi) Shri Ram Kishan


(n) Repair of Bathroom of Flat No.110 Rs. 955/-


(o) Magazines for Library for Nov. & Dec. 09 Rs. 1,425/-


(p) Threading of Pipes for re-activating fountain Rs. 90/-


(q) Repair & Cartage for Water Pump Rs. 540/-


(r) Electrical spares for the Society. Rs. 5,410/-


(s) Cleaning material for the Society. Rs. 900/-


(t) Conveyance to staff Rs. 235/-


(u) Trash Removal charges (MCD) Rs. 500/-


(v) Cell for Torches Rs. 90/-


(w) Postage Rs. 1,341/-


(x) Photocopy charges Rs. 616/-


(y) Stationery for office Rs. 255/-


(z) Lunch for Auditor Rs. 350/- ------------------
Total Expenditure: Rs. 5, 73,797/-
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2. Amount Received:

(1) Maintenance/BMF (including recoveries) Rs 1,86,800/-

(2) Water Charges Rs 8,775/-

(3) Ground Rent Rs 54,297/-

(4) DDA Architect’s fee (Completion Certificate) Rs. 92,000/-

(5) Generator Fund Rs. 27,600/-

(6) Power Back up Rs. 36,000/-

(7) Other recoveries Rs. 5,620/-

(8) Late Fee Rs 2,640/-

(9) Transfer of Membership Money Rs. 1,000/-

(10) Admission Fee & Share Money Rs. 220/-
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Total Receipt: Rs. 4,14,952/-
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* Total electricity bill for the month Rs. 1,46,438/-

@ Total cost of DG paid so far Rs.10, 90, 000/-.

3. Members desirous of checking details are welcome to the Society’s office and check accounts on any working day between 10 AM to 5 PM. The right of the Members to demand inspection of all Society’s accounts maintained by the MC will be respected at all cost.

4. Suggestions / recommendations to improve accounting procedures and introduce transparency are welcome and shall be taken in the right spirit.

PAYMENT OF GROUND RENT FOR 2009

No.DIN/I-A/2009/ 24th December 2009

The Joint Director (G/H),
Delhi Development Authority,
Vikas Sadan, INA,
New Delhi-110023.



Sub: GROUND RENT FROM JANUARY TO DECEMBER 2009 IN RESPECT OF DIN CO-OPERATIVE GROUP HOUSING SOCIETY LTD, PLOT NO. 7, SECTOR 4, DWARKA PHASE I, NEW DELHI-110078.

Ref: FILE NO. F (7) /132 / GH / 92, DDA

Dear Sir,

1. Enclosed please find third copy of Challan No. 7154 dated 24th December, 2009 for Rs.2,45,318/- issued by Central Bank of India. Vikas Sadan Branch, INA, New Delhi towards Ground Rent from 1st January 2009 to 31st December 2009 together with the detailed statement in respect of Din Co-operative Group Housing Society Ltd., Plot No.7, Sector 4, Dwarka, Phase I, New Delhi. Details of status of flats in the Society are appended below:

(a) Freehold flats - 82
(b) Leasehold flats - 54
( c) Un-allotted flats - 5
(d) Applied for freehold flats - 25

2. The above amount also includes the Ground Rent Arrears in respect of flats, whose applications (to convert from leasehold rights to freehold rights) have been rejected by DDA.

3. Please acknowledge receipt.

SECURITY: ADVISORY

Of late there has been a spate of robberies in Dwarka with cooperative group housing societies emerging as a major target for thieves. Although a host of measures have been introduced to tighten the security of the Society, no amount of precautions can produce the desired results without cooperation of the members / residents. The following grey areas have been identified that merit a concerted effort by the MC and residents in order to improve the overall security of the Society:-

(a) Rear area of the Society needs lighting up.

(b) Antecedents of all maids and living-in servants to be verified by the police.

(c) No maids, servants and labour to be allowed to enter the Society premises without a valid pass issued by the Society or without the written consent of the member / resident concerned.

(d) Antecedents of security guards deployed within the Society premises to be verified by the police. Guards whose police verification has not been done, not to be allowed into the Society.

(e) Copy of ID Cards of the guards to be available in the Society office.

(f) No cahnge of guards to be permitted without clearance from the Society office.

(g) No entry of out side vehicles into the Society premises to be permitted.

(h) Pick up vehicles not to be permitted into the Society premises.

(i) No visitors to be allowed into the Society without specific permission of the resident concerned.

(j) Trucks / commercial vehicles ferying household goods to/from the flats should only be permitted to do so with the prior sanction of the Secretary and between 9 AM and 6 PM.

EXPENDITURE FOR THE MONTH OF NOVEMBER 2009

1. Expenditure / Cash Outgo from 1st to 30th November 2009.


(a) Smt. Kamlesh Sethi’s case :
“Out of Court” settlement for refund of Rs.5,50,000/- in four installments without interest. Third Installment paid on 30.11.2009 Rs. 1,25,000/-


(b) Electricity expenses for common area during Oct. 09 Rs. 34,517/-*


(c) Part payment of cost of new DG Set Rs.7,20,000/-@


(d) Part payment of CST @ 6% on DG Set Rs. 30,000/-


(e) Five Locks for DG & HT Room Rs. 300/-


(f) Puja for DG Rs. 120/-


(g) Return of SB of Indore Loan amount Rs. 55,000/-


(h) Diesel for generator Rs. 5,740/-


(i) Security Bill for October 2009 Rs. 41,914/-


(j) Gas for Guard Room Rs. 200/-

(k) MTNL/Airtel telephone bill Rs. 903/-


(l) Salary for Society’s employees Rs. 22,200/-


(m) Overtime paid @ Rs 400/- each Rs. 1,600/-
(i) Shri Narayan
(ii) Shri Gauri Shankar
(iii) Shri Sharad
(vi) Shri Ram Kishan




(n) Seeds, Plants & repair of fountain Rs. 1,836/-


(o) Electrical spares for the Society. Rs. 50/-


(p) Two Torches for Security Rs. 460/-


(q) Cleaning material for the Society. Rs. 659/-


(r) Conveyance to staff Rs. 686/-


(s) Trash Removal charges (MCD) Rs. 500/-


(t) Postage Rs. 439/-


(u) Photocopy charges Rs. 739/-


(v) Advocate Professional fee Rs. 45,000/-

Total Expenditure: Rs.10,87,863/-



2. Amount Received:


(1) Maintenance/BMF (including recoveries) Rs 1,59,800/-


(2) Water Charges Rs 7,225/-


(3) Ground Rent Rs 32,285/-


(4) DDA Architect’s fee (Completion Certificate) Rs. 36,000/-


(5) Generator Fund Rs. 28,800/-


(6) Power Back up Rs. 54,000/-


(7) Shifting Charge Rs. 2,000/-


(8) Other recoveries. Rs 5,000/-

Total Receipt: Rs. 3,25,110/-


* Total electricity bill for the month Rs. 1,97,733.80/-


@ Total cost of DG paid so far Rs.9,00,000/-.

3. Members desirous of checking details are welcome to the Society’s office and check accounts on any working day between 10 AM to 5 PM. The right of the Members to demand inspection of all Society’s accounts maintained by the MC will be respected at all cost.

4. Suggestions / recommendations to improve accounting procedures and introduce transparency are welcome and shall be taken in the right spirit.

IMPORTANT INFORMATION FOR MEMBERS

No. DIN/Rana/2009 4th Dec 2009



Dear Member,

1. Please refer to Part V of Secretary’s Report forwarded along with Minutes of the SGBM held on 30 Aug 2009.

2. This is to inform you that the ‘Rana Case’ judgment was announced by Hon’ble High Court of Delhi on 03 Nov 2009, published on the High Court’s website on 17th Nov 2009 and a copy of the same received in this office on 03rd Dec 2009. A copy of the same is enclosed for your information. The MC has decided to file an SLP (Special Leave Petition) against the verdict in the Supreme Court. Accordingly, Mr Anil Nag, Advocate has been hired for the purpose.

3. The case had been decided against the Society in Arbitration and by a single judge of the Delhi High Court prior to the present verdict. A copy of the order of the High Court appointing an Arbitrator to adjudicate on the dispute is also enclosed for your information. It is pertinent to note that MC at that time failed to respond to request of appointment of Arbitrator by Contractor and also to file a response in the Court, as given in the judgment. In case the MC had acted at that time this case, which was time barred, may not have seen the light of the day.

4. As regards the completion certificate, S.S. & Associates, Architects & Engineers, hired by the Society for the purpose, has submitted ‘as built’ and ‘revised’ building plans to the DDA for approval on 28 Oct 2009. The salient features are:

a) Existing balconies of two bed rooms (except master bed room) and living room will be extended. A balcony of size 10’ x 9’ with the living room and a small balcony in corner bed room will be added. This will meet the requirement of FAR of 167.

b) With compounding charges, we are allowed to get additional 5% FAR. In this we propose to get another balcony of size 5.5’ x 6.5’ with master bedroom.

5. The expenditure incurred on this account so far is as follows:-

(a) Paid to E & AO Survey (AIR & DGDC) for six digit
Coordinates and site elevation of the Society Rs. 10, 000/-

(b) Paid to DDA for layout fee and building plan fee. Rs. 40, 385/-

6. Expenditure to be incurred for Completion Certificate:-

(a) To be paid to Architect Rs. 6,40,000/-

(b) Service Tax @ 10.3 % Rs. 65,920/-

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Total : Rs. 7,55,770/-
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7. Progress on approvals from DDA is being monitored and will be intimated to members periodically through the Blog “dinopeninfo.blogspot.com” and/or e-mail addresses available with Society.

8. The Society has procured and installed a new DG Set of 200 KVA of Cummins Sudhir Make. The work on provision of back-up power to individual flats, who have paid Rs. 2000/-, is under completion. It may be noted that back up will be provided to members who have not defaulted on payment of Society’s dues. The details of payment arrangements have already been intimated to members and can be seen on the Blog.