A general Body Meeting will be held in the Society premises at 11 AM on 19 Dec 2010.
The following agenda items have been scheduled for discussion:-
1. Approval of SGBM Held on 30 Aug 2009. Members are requested to approve the Minutes of the SGBM held on 30 Aug 2010 circulated to all members vide letter No. DIN /SGBM/2009 dated 09 Sep 2009.
2. Passing of Accounts for 2008-09. The MC has resolutely adhered to the highest standards of transparency and all expenditures made have regularly been displayed on the Notice Boards as well as posted on the Society blog. The Audit Report for 2008-09 was forwarded to all members vide letter No. DIN / Audit Report / 2010 dated 16th Aug 2010. Members are requested to approve the accounts for the said period.
3. Improvement in the Standard of Water. In spite of concerted efforts of the MC, which include approaching the Lt Governor’s and CM’s office, the standard and quantum of water supply to the Society has left a lot to be desired. This in turn has forced the Society to resort to augmentation of water supplied by DDA through deep well boring resulting in deterioration of the quality of water reaching homes. Since consumption of poor quality water is a major health hazard, there is a pressing need to purchase water from the DDA as well as private sources / install water softener / RO plant to meet the requirement
4. Allotment of Open Car Parking. In view of an increase in the number of cars in the Society, there is a need to earmark at least one fixed parking space, in the common area, for those flat owners who do not have covered car parking space in order to reduce the traffic mess in the Society. The problem deserves urgent attention as visitors and cab drivers parking at will within the Society premises compound the issue. Policy on second and more cars needs to be defined.
5. Completion Certificate. All requisite drawings of ‘as built’ and ‘revised building’ plans were submitted to the DDA on 29th Oct 2009 for approval. The DDA pointed out certain flaws in the drawings which were corrected and the drawings were again submitted to the DDA on 18th Mar 2010. In Jul 2010, the DDA once again pointed out fresh mistakes in the ‘revised building plans’. The MC is vigorously pursuing the matter with the DDA. But there are some insurmountable problems in dealing with the DDA. In the meanwhile, Rs 68, 000/- were paid to the Architect, S & S Architects as part payment for preparation and submission of drawings to the DDA. The balance amount, collected from the members @ Rs. 4, 000/- has been invested in FDs with State Bank of Indore (Now State Bank of India).
6. Increase in Monthly Maintenance Amount. The last time Monthly Maintenance rates were increased from Rs 600/- pm to Rs 1,000/- pm (Including Rs 200/- of building maintenance fund) in 2006. Since then, costs of maintenance, salary of employees, security & cleaning bills as well as AMCs for electric panels, electric sub station and water pumps have been more than doubled. The legal costs being incurred on court cases adds to the fiscal burden of the Society. It is no more possible to maintain the Society within the amount being collected as monthly maintenance from members. Suggestions are invited from members to enhance the rate of monthly maintenance.
7. Rana Case Liability. The High Court of Delhi and the Supreme Court have rejected the Society’s appeal against the ‘Rana Case Verdict’ passed by a lower court. The liability this development is likely to impose on each member of the Society works to approximately Rs. 90, 000/-. The exact amount will only be determined after court orders for execution of decree are passed. In the meanwhile, Rs. 37, 60, 000/- deposited by the Society with the High Court of Delhi have already been collected by the builder, Shri AS Rana.
8. Up gradation of Lifts Technology. The state of all six lifts of the Society has become alarming with frequent failures and longer time span required to effect repair. Approval of the House is required to upgrade at least one lift per block in order to obviate any emergency situation. Contributions from every member, which may range from Rs8000 to Rs 9000 , would be necessary to complete this task. Alternative measures to raise funds may also be considered.
9. Any other point with permission of the Chair.
The following agenda items have been scheduled for discussion:-
1. Approval of SGBM Held on 30 Aug 2009. Members are requested to approve the Minutes of the SGBM held on 30 Aug 2010 circulated to all members vide letter No. DIN /SGBM/2009 dated 09 Sep 2009.
2. Passing of Accounts for 2008-09. The MC has resolutely adhered to the highest standards of transparency and all expenditures made have regularly been displayed on the Notice Boards as well as posted on the Society blog. The Audit Report for 2008-09 was forwarded to all members vide letter No. DIN / Audit Report / 2010 dated 16th Aug 2010. Members are requested to approve the accounts for the said period.
3. Improvement in the Standard of Water. In spite of concerted efforts of the MC, which include approaching the Lt Governor’s and CM’s office, the standard and quantum of water supply to the Society has left a lot to be desired. This in turn has forced the Society to resort to augmentation of water supplied by DDA through deep well boring resulting in deterioration of the quality of water reaching homes. Since consumption of poor quality water is a major health hazard, there is a pressing need to purchase water from the DDA as well as private sources / install water softener / RO plant to meet the requirement
4. Allotment of Open Car Parking. In view of an increase in the number of cars in the Society, there is a need to earmark at least one fixed parking space, in the common area, for those flat owners who do not have covered car parking space in order to reduce the traffic mess in the Society. The problem deserves urgent attention as visitors and cab drivers parking at will within the Society premises compound the issue. Policy on second and more cars needs to be defined.
5. Completion Certificate. All requisite drawings of ‘as built’ and ‘revised building’ plans were submitted to the DDA on 29th Oct 2009 for approval. The DDA pointed out certain flaws in the drawings which were corrected and the drawings were again submitted to the DDA on 18th Mar 2010. In Jul 2010, the DDA once again pointed out fresh mistakes in the ‘revised building plans’. The MC is vigorously pursuing the matter with the DDA. But there are some insurmountable problems in dealing with the DDA. In the meanwhile, Rs 68, 000/- were paid to the Architect, S & S Architects as part payment for preparation and submission of drawings to the DDA. The balance amount, collected from the members @ Rs. 4, 000/- has been invested in FDs with State Bank of Indore (Now State Bank of India).
6. Increase in Monthly Maintenance Amount. The last time Monthly Maintenance rates were increased from Rs 600/- pm to Rs 1,000/- pm (Including Rs 200/- of building maintenance fund) in 2006. Since then, costs of maintenance, salary of employees, security & cleaning bills as well as AMCs for electric panels, electric sub station and water pumps have been more than doubled. The legal costs being incurred on court cases adds to the fiscal burden of the Society. It is no more possible to maintain the Society within the amount being collected as monthly maintenance from members. Suggestions are invited from members to enhance the rate of monthly maintenance.
7. Rana Case Liability. The High Court of Delhi and the Supreme Court have rejected the Society’s appeal against the ‘Rana Case Verdict’ passed by a lower court. The liability this development is likely to impose on each member of the Society works to approximately Rs. 90, 000/-. The exact amount will only be determined after court orders for execution of decree are passed. In the meanwhile, Rs. 37, 60, 000/- deposited by the Society with the High Court of Delhi have already been collected by the builder, Shri AS Rana.
8. Up gradation of Lifts Technology. The state of all six lifts of the Society has become alarming with frequent failures and longer time span required to effect repair. Approval of the House is required to upgrade at least one lift per block in order to obviate any emergency situation. Contributions from every member, which may range from Rs8000 to Rs 9000 , would be necessary to complete this task. Alternative measures to raise funds may also be considered.
9. Any other point with permission of the Chair.
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