Col RC Kapoor, Retd has assumed the charge of Secretary with effect from 19th Apr 2009. The role of Secretary of DIN Apartments is a major responsibility and a great opportunity to improve standards and establish trends that have defied a decade of our existence in utter neglect. With his technical background and vast experience of management, Col RC Kapoor is the right choice to tackle the various tedious issues facing us. We wish Col Kapoor the very best and 'God Speed'.
HANDING / TAKING OVER NOTES
1. Office Keys. There are two sets of keys to the Society office. These are held as follows:-
(a) First Set. Handed over to Col RC Kapoor.
(b) Second Set. Held by Mr S Janardhanam.
2. Legal Cases. See Appendix A.
3. Metro Pass. One Metro Pass was made for commuting of MC members attending various court cases. Balance in the pass as on date is Rs 228.00. Same is handed over to Col RC Kapoor.
4. Case of Mr SC Verma. As per decision of the MC Meeting held on 05 Apr 2009, a letter has been sent to Mr SC Verma informing him of the MC’s approval of cancellation of allotment of Garage No 9 to him. The Garage has to be allotted to another member through a draw of lot for recovery of Mr SC Verma’s dues to the Society (Rs 58, 464/-). See details at Appendix B.
5. Case of Mr Anil Sharma. Details at Appendix C.
6. Case of Mr Vivek Chander Sood. The fact sheets as well as two individual files are with Mr LC Tomar. The case may be disposed off as deemed fit.
7. Water Booster Pumps. There are two water booster pumps installed to increase the flow of water supplied by the DDA. One pump has developed defects and has been given to Mukesh for repairs. Rs 1,600/- have to be paid for the same after the same is received back and installed after repairs. The second pump is leaking and needs repairs too.
8. BSES Isolators. The BSES has got two isolators located behind A Block. The keys to these rooms are held by the Company. One isolator had got burnt on 20 Mar 2009. Though adhoc repairs of the equipment have been carried out, proper repairs of the same needs to be pursued with BSES. The issue has been raised with Ms Renu Anthony (9350110164), Chief Coordinator with Chairman BSES and Mr RK Kapoor (9350261436), BSES Area Head.
9. Ground Rent Arrears. The DDA has written a letter to indicate that the Society owes it a ground rent arrear of Rs 24,23,730.75. The ‘Perpetual Lease deed” of the Society plot mentions that ground rent was supposed to have been paid with effect from Aug 1998. The Society as per record held in the office has started paying ground rent wef 2001. The issue needs to be resolved through liaison with the DDA.
10. Lifts Licence. The challan of Rs 3090/- has been paid and Kone Elevators India Pvt Ltd informed of the same. Kone has to be reminded to expedite issue of the licence by Inspector of Lifts, Karampura. Licence has expired on 10 Apr 09.
11. Extreme Shortage of Water. There is an extreme shortage of water with the quantity of DDA supplied water reducing on a daily basis. The same needs to be monitored regularly and steps taken to overcome the problem.
12. Flats Under Sale. Flat Nos 152, 46, 108, 27, 56 and 59 are at various stages of being sold. Flat Nos 27, 46, 59, 27 & 152 have garages allotted to the owner. For action as deemed fit.
13. Concrete Coat of C Block. The outer concrete coat of C Block is coming dangerously loose and may fall at any time. If this happens, it could cause serious injury to those in the vicinity. The same needs to be repaired on priority.
14. Water Proofing of Roofs. The roofs of A & B Blocks are leaking with residents on 7th floor suffering the most. The problem must be addressed before the onset of monsoons.
15. Office Equipment. The office is in dire need of filing cabinets and another computer.
16. Audit 2008-2009. The observations on the Audit Report prepared by Mr VK Goyal have been circulated to MC members with a request to forward their comments / approval by 10 Apr 09 for further sending these to the auditors. The observations have to be incorporated in the Audit Report before it is sent to the RCS. A Cheque for Rs 160/- payable to the RCS must accompany the observations and the Audit Report being forwarded to Mr VK Goyal. The auditors have returned the observations along with their queries. These have to be addressed on an urgent basis.
17. Insurance of Movable Assets. The MC had approved the insurance of movable assets in the last MC meeting held on 05 Apr 2009. The same has to be got done as soon as possible.
18. DIN Daily Digest & Sanction Book. The Daily Digest is a record of everyday happenings covering the period from 14 Sep to date. The Sanction Book contains sanction obtained for all expenditures made from the Society funds till date. Both registers are handed over to Col RC Kapoor.
19. Minutes of the MC Meeting Register. The Register containing 294 pages has been handed over to Col RC Kapoor.
20. Cash in Hand. Rs 2, 285/- in cash has been handed over to Col RC Kapoor.
21. Dissemination of Information. Keep the MC members including the President informed of all major and important events/developments.
22. General Body Meeting. The date of next General Body Meeting has to be decided once the audit for 2007-08 is complete.
HANDING / TAKING OVER NOTES
1. Office Keys. There are two sets of keys to the Society office. These are held as follows:-
(a) First Set. Handed over to Col RC Kapoor.
(b) Second Set. Held by Mr S Janardhanam.
2. Legal Cases. See Appendix A.
3. Metro Pass. One Metro Pass was made for commuting of MC members attending various court cases. Balance in the pass as on date is Rs 228.00. Same is handed over to Col RC Kapoor.
4. Case of Mr SC Verma. As per decision of the MC Meeting held on 05 Apr 2009, a letter has been sent to Mr SC Verma informing him of the MC’s approval of cancellation of allotment of Garage No 9 to him. The Garage has to be allotted to another member through a draw of lot for recovery of Mr SC Verma’s dues to the Society (Rs 58, 464/-). See details at Appendix B.
5. Case of Mr Anil Sharma. Details at Appendix C.
6. Case of Mr Vivek Chander Sood. The fact sheets as well as two individual files are with Mr LC Tomar. The case may be disposed off as deemed fit.
7. Water Booster Pumps. There are two water booster pumps installed to increase the flow of water supplied by the DDA. One pump has developed defects and has been given to Mukesh for repairs. Rs 1,600/- have to be paid for the same after the same is received back and installed after repairs. The second pump is leaking and needs repairs too.
8. BSES Isolators. The BSES has got two isolators located behind A Block. The keys to these rooms are held by the Company. One isolator had got burnt on 20 Mar 2009. Though adhoc repairs of the equipment have been carried out, proper repairs of the same needs to be pursued with BSES. The issue has been raised with Ms Renu Anthony (9350110164), Chief Coordinator with Chairman BSES and Mr RK Kapoor (9350261436), BSES Area Head.
9. Ground Rent Arrears. The DDA has written a letter to indicate that the Society owes it a ground rent arrear of Rs 24,23,730.75. The ‘Perpetual Lease deed” of the Society plot mentions that ground rent was supposed to have been paid with effect from Aug 1998. The Society as per record held in the office has started paying ground rent wef 2001. The issue needs to be resolved through liaison with the DDA.
10. Lifts Licence. The challan of Rs 3090/- has been paid and Kone Elevators India Pvt Ltd informed of the same. Kone has to be reminded to expedite issue of the licence by Inspector of Lifts, Karampura. Licence has expired on 10 Apr 09.
11. Extreme Shortage of Water. There is an extreme shortage of water with the quantity of DDA supplied water reducing on a daily basis. The same needs to be monitored regularly and steps taken to overcome the problem.
12. Flats Under Sale. Flat Nos 152, 46, 108, 27, 56 and 59 are at various stages of being sold. Flat Nos 27, 46, 59, 27 & 152 have garages allotted to the owner. For action as deemed fit.
13. Concrete Coat of C Block. The outer concrete coat of C Block is coming dangerously loose and may fall at any time. If this happens, it could cause serious injury to those in the vicinity. The same needs to be repaired on priority.
14. Water Proofing of Roofs. The roofs of A & B Blocks are leaking with residents on 7th floor suffering the most. The problem must be addressed before the onset of monsoons.
15. Office Equipment. The office is in dire need of filing cabinets and another computer.
16. Audit 2008-2009. The observations on the Audit Report prepared by Mr VK Goyal have been circulated to MC members with a request to forward their comments / approval by 10 Apr 09 for further sending these to the auditors. The observations have to be incorporated in the Audit Report before it is sent to the RCS. A Cheque for Rs 160/- payable to the RCS must accompany the observations and the Audit Report being forwarded to Mr VK Goyal. The auditors have returned the observations along with their queries. These have to be addressed on an urgent basis.
17. Insurance of Movable Assets. The MC had approved the insurance of movable assets in the last MC meeting held on 05 Apr 2009. The same has to be got done as soon as possible.
18. DIN Daily Digest & Sanction Book. The Daily Digest is a record of everyday happenings covering the period from 14 Sep to date. The Sanction Book contains sanction obtained for all expenditures made from the Society funds till date. Both registers are handed over to Col RC Kapoor.
19. Minutes of the MC Meeting Register. The Register containing 294 pages has been handed over to Col RC Kapoor.
20. Cash in Hand. Rs 2, 285/- in cash has been handed over to Col RC Kapoor.
21. Dissemination of Information. Keep the MC members including the President informed of all major and important events/developments.
22. General Body Meeting. The date of next General Body Meeting has to be decided once the audit for 2007-08 is complete.
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