MINUTES OF THE MANAGEMENT COMMITTEE MEETINGS

24.07.2005.

An Emergency meeting of the Managing Committee held on 24.07.05 at Society Office, i.e. Plot No. 7, Sector – 4, Dwarka-I, New Delhi-110075 at 1300 P.M. under Chairmanship of Shri K. Subramanian, President,

The following members have attended the meeting: -

Shri K Subramanian,
Shri Praveen Kumar
Shri M. K. Negi
Shri B. K.Srivastava,
Shri Y. S. Mathur
Shri Rajeev Manchanda

1. The proposal of Airtel to lay down the cables for telephone/broadband services is discussed and the approval is ratified. It is also decided to allow them (Airtel) to install a Advertisement Board along with Society’s name and address.

2. The Notice received by the Secretary in respect of criminal complaint of Shri Shyam Choudhary from S.I., Police Post, Sunlight Colony, New Delhi is discussed. It is decided to file a suitable reply through advocate Shri Sanjiv Gupta. Secretary is authorised to file the reply after consultation with Advocate.

3. Annual Accounts of the Society for the year 2004-05 are approved. President, Secretary and Treasurer are authorised to sign the Accounts.

4. Secretary presented the list of members which will be valid for next election. The list is approved.

5. It is decided that we may become a member of Federation of C. G. H. S., Dwarka. Shri M. K. Negi or Shri Y. S. Mathur are authorised to represent the Society in the Federation.

6. It is decided to celebrate Independence Day on 15th August 05 as in the previous years. Light refreshment may be served.


Sd/- K. Subramanian

Sd/- Praveen Kumar

Sd/- M. K. Negi

Sd/- Y. S. Mthur

Sd/- B. K. Srivastava

Sd/- Rajeev Manchanda

12.06.2005.

An Emergency meeting of the Managing Committee held on 12th June 2005 at Society Office, i.e. Plot No. 7, Sector – 4, Dwarka-I, New Delhi-110075 at 11.00 A.M. under Chairmanship of Shri M. K. Negi, Secretary.

The following members have attended the meeting: -

Shri M. K. Negi
Shri Y. S. Mathur
Shri B. K. Srivastava
Shri S. K. Khanwalkar
Shri Rajeev Manchanda
Smt. Jaswanti Devi

1. The notice dated 5.6.05 issued by Shri Rajeev Manchanda was issued after concurrence and authorization of M.C. members on phone. The Committee reaffirms that Police personnel /Govt. servants who come in pursuance of investigation / search / seizure service of notices etc. shall be permitted inside by the Security Guards after verifying bonafides of such visitors.

2. Secretary informed that the award of Arbitration in case of Shri Rana contractor is likely to come shortly. He also informed that as informed by Shri Sanjeev Gupta, Advocate a stamp duty amounting to Rs. 4 lakhs @ 2% of Rs.2.00 Crores (our counter claim) is to be deposited. As this is huge amount which may require approval General Body, it is decided to await the award of Arbitration.

3. It is decided to take necessary action for transfer of membership / name in following cases: -

Flat No. Mem.No. Name
(a) 136 294 Shri Ramoday Singh
(b) 95 450 Smt. J. Shakuntala w/o Shri Janardhan
(c) 29 312 Smt.Sunita Shad in place of A. K. Shad

4. It is decided to become a member of Federation of C. G. H. Society. Shri Negi Secretary will represent the Society.


Sd/- M. K. Negi
Sd/- Y. S. Mathur
Sd/- B. K. Srivastava
Sd/- Rajeev Manchanda
Sd/- Jaswanti Devi

15.05.2005.

An Emergency meeting of the Managing Committee held on 15th May 2005 at Society Office, i.e. Plot No. 7, Sector – 4, Dwarka-I, New Delhi-110075 at 11.00 A.M. under Chairmanship of Shri K. Subramanian, President.

The following members have attended the meeting: -

Shri K. Subramanian
Shri Praveen Kumar
Shri M. K. Negi
Shri Y. S. Mathur
Shri B. K. Srivastava
Smt. Jaswanti Devi

1. Letter received from Shri Ranbir Singh and others is discussed. It is decided that the comments/views of other members be obtained and it may also be ascertained whether the table tennis room is obstructing the fire exit.

2. The tiles flooring on terrace of three blocks is discussed. It is decided to obtain estimates quotations etc. A committee consisting of S/Shri A. K. Malpani, B. K. Srivastava, Miss Urmil Malhotra, D. V. Gupta/H.S. Mongia/ V. Dangi may oversee the estimate and work. It is also decided to approach Shri S. Srivastava to assist.

3. Approval for transfer of membership of Shri Kapil Bhatia (Flat No.89) is given.

4. It is decided to grant increment of Rs.200/- each p.m. to the Malis, i.e. Phagu Ram and Dilip. This will be effective from May 2005 (May salary).

5. It is decided to approach the RCS to hold election as per provisions of DCS Act, 2003 as soon as possible in view of the Award dated 11th May 2005 of J.R. received vide Arb. Case No.4453/AR/Arb/03-04/1128 dated 11.5.2005.

6. It is also decided to obtain comments/views of members/residents on following: -

(a) To impose penalty on washing of floors etc.
(b) To have speed breakers on left and right side of main gate in the by-lane.
(c) For the repairs of roof tops of all the blocks as the seepage has been reported verbally by some members.


Sd/- K Subramanian
Sd/- Praveen Kumar
Sd/- M. K. Negi
Sd/- Y. S. Mathur
Sd/- B. K. Srivastava
Sd/- Jaswanti Devi

10.4.2005.

An Emergency meeting of the Managing Committee held on 10th April 2005 at Society Office, i.e. Plot No. 7, Sector – 4, Dwarka-I, New Delhi-110075 at 11.00 A.M. under Chairmanship of Shri K. Subramanian, President.

The following members have attended the meeting: -

Shri K. Subramanian
Shri Praveen Kumar
Shri M. K. Negi
Shri Y. S. Mathur
Shri B. K. Srivastava
Shri Rajeev Manchanda
Smt. Jaswanti Devi

1. Show Cause Notice is discussed and Secretary is authorised to file a appropriate reply in consultation with Shri J. N. Gupta Advocate.

2. Water bill upto December 2004 (Rs.46503/- for last quarter) has been paid by the Society. The recovery for water charges from the occupied flat will be made after approval of General Body at appropriate rate.

3. Secretary informed about his deposition in the Court in respect of case against Shri Gopal’s illegal occupation of flat No.110. He informed that three flats 19, 53 and 164 are in possession of the Society. The Society has kept flat No.164in unfinished condition to show that the contractor has left many flats in that condition. This is being kept in that condition pending Arbitration Proceedings.

Sd/- K Subramanian
Sd/- Praveen Kumar
Sd/- M. K. Negi
Sd/- Y. S. Mathur
Sd/- B. K. Srivastava
Sd/- Rajeev Manchanda
Sd/- Jaswanti Devi

16.01.2005.

An Emergency meeting of the Managing Committee held on 16th January 2005 at Society Office, i.e. Plot No. 7, Sector – 4, Dwarka-I, New Delhi-110075 at 11.00 A.M. under Chairmanship of Shri K. Subramanian, President.

The following members have attended the meeting: -

Shri K. Subramanian
Shri Praveen Kumar
Shri M. K. Negi
Shri Y. S. Mathur
Shri S. K. Khanwalkar
Shri B. K. Srivastava
Shri Rajeev Manchanda
Lt. Col. R. D. Sharma
Smt. Jaswanti Devi

1. Annual Accounts for the year 2003-04 are discussed and President, Secretary and Treasurer are authorised to sign the Accounts and hand over the Accounts to Auditors.

2. Discussed the letter received from RCS regarding Election and it is decided to inform RCS that the Election is being kept in abeyance.

3. The following work/items are also approved: -

(a) Bonus to be paid to employees @ 15 days.
(b) Three Water tanks of 1000 litres to be fitted for filling of water.
(c) (I) AGM proposed to be held on 27th Feb 05. Secretary authorised to issue the Agenda etc.
(II) Shri M. K. Negi, Secretary is also authorised to file arbitration case against Shri V. S. Nagar for recovery of dues.
(d) Shri R. D. Sharma / R. Manchanda are authorised for fixing of Pedestrian Gate, Pipes for the drains in Balconies and white washing in Parking lots.


Sd/- K. Subramanian

Sd/- Praveen Kumar

Sd/- M. K. Negi

Sd/- Y. S. Mathur

Sd/- S. K. Khanwalkar

Sd/- B. K. Srivastava

Sd/- Rajeev Manchanda

Sd/- R. D. Sharma

Sd/- Jaswanti Devi

19.12.2004.

A meeting of the Management Committee held on 19.12.2004 in the Society’s office under the Chairmanship of Shri K. Subramanian.

The following attended the meeting: -


1. K. Subrmanain
2. Praveen Kumar
3. M. K.Negi
4. Y. S.Mathur
5. Rajeev Manchanda
6. S. K. Khanwalkar
7. Smt. Jaswanti Devi
8. B. K. Srivastava

Secretary informed that S/Shri M.K. Negi, Rajeev Manchanda, S. K. Khanwalkar and Lt. Col. R. D. Sharma (Co-opted member) have resigned voluntarily. M.C. accepted the resignation. It is decided to hold elections for four vacancies. The election will be held on 30.1.2005 out of four vacancies, one is reserved for women member. Shri R. V. S. Mani is appointed as Election Officer. The Secretary is authorised to chalk out the election programme with Election Officer.

Secretary informed that the list of defaulter members has already been displayed on Notice Boards of the Society. List of 148 members eligible for the Election and list of 16 members (who have sold out their flats) not eligible for election will also be displayed on the Notice Boards shortly.

It is also decided that incase of new Act and Rules are notified by the concerned authority before filing of Nominations, the Secretary may direct the Election Officer to hold the election of entire MC.

The meeting ended with a vote of thanks to the Chair.

Sd/- K. Subramanian
Sd/- Praveen Kumar
Sd/- S. K. Khanwalkar
Sd/- M. K. Negi
Sd/- Jaswanti
Sd/- Y. S. Mathur
Sd/- B. K. Srivastava
Sd/- Rajeev Manchanda.

09.10.2004.

An emergency meeting of the Managing Committee held on 09.10.2004 at Society Office, i.e. Plot No.7, Sector 4,Dwarka I, New Delhi at 1100 A.M. under Chairmanship of Shri K. Subramanian, President.

The following members have attended the meeting: -

Shri K. Subramanian
Shri Praveen Kumar
Shri B. K. Srivastava
Smt. Jaswanti Devi
Shri M. K. Negi
Shri Y. S. Mathur

Discussed the Annual Accounts for the year 2003-04. Secretary informed that a few members have furnished the confirmation from Banks regarding payment made by them earlier. In view of the confirmation it is decided to accept and adjust the payment of S/Shri K. Balasubramanian (Membership No.___) Rs.25,000/-; Anupam Saxena (membership No. ) Rs.25,000/-; L. C. Tomar (Membership No. ) Rs.30,000/-; Aruna Vijay (Membership No. ) Rs.25,000/-; Lokesh Vyas (Membership No. ) Rs.10,000/-.

It is also decided to accept the request of Dr. Radhakrishnan(Membership No. ) and to adjust Rs.25,000/- as One Time Maintenance out of Rs. 2,75,000/- booked under Equalisation Money.

2. It is decided to sought extention of time frame Arbitrator for filing reply and obtain a defect report from approved Agency against the contractor M/s Rana Construction.

3. It is decided to start the election process for 1/3rd post. There is one vacant position in respect of Shri R. D. Sharma who was a co-opted member. Two other vacancies will be decided by draw of lots. However, election for all the post will be held if Notification in terms of new act is brought out.

4. The matter regarding car parking is reconsidered and it is decided that from 1st December 2004, non allottees will not be allowed to park their cars in allotted car parking unless they produce the written permission from the allottees. Non allottees may park their cars in vacant parking (yet to be allotted No. ) and marked parking on the right side of Block A and back side. These marked parking can be used by members/residents at a nominal charge of Rs.50/- per month.

5. It is also decided to convert part of two big parking space (No. & ) for placing a table tanis table. These car parking may be given at Rs. 1lakh instead of Rs.1.5 lakhs.

6. The case of non-payment Electricity dues by Shri V. S. Nagar and his letter dated 20.9.2004 is also discussed. It is decided that he may be given another chance to settle the dues. A suitable reply may be sent.

Sd/- K. Subramanian
Sd/- B.K. Srivastava
Sd/- Praveen Kumar
Sd/- M. K.Negi
Sd/- Y. S. Mathur
Sd/- Jaswanti

12.9.2004.

An emergency meeting of Managing Committee held on 12.09.2004 at Society office, i.e., Plot No.7, Sector 4, Dwarka I, New Delhi at 4.00 P.M. under chairmanship of Shri K. Subramanian, President.

The following members have attended the meeting: -

1. Shri K. Subramanian
2. Shri Praveen Kumar
3. Shri M. K. Negi
4. Shri B. K. Srivastava
5. Shri Rajeev Manchanda
6. Smt. Jaswanti Devi
7. Shri Y. S. Mathur

1. Secretary informed the position of Court cases – Rana’s plea for impleading him in the case filed
against Gopal has been rejected. Ex-parte decision for the recovery suit filed against Gopal has been taken by the Court and an order is being issued.

2. The appointment of Arbitrator by High Court in respect of case filed by M/s Rana Construction was discussed. It is

20.07.2004

An emergency meeting of managing committee held in Society office at 9.30 PM on 20.04.2004 to discuss the problems created by Shri V. S. Nagar (resident of Flat No.49) following disconnection of his electricity connection due to non-payment of electricity bills. The following members attended the meeting chaired by Shri Praveen Kumar, Vice President.

Shri Praveen Kumar
Shri M.K. Negi
Shri Y. S. Mathur
Shri B. K. Srivastava
Shri Rajeev Manchanda
Shri S. K. Khanwalkar

The untoward situation arose due to Shri V. S. Nagar’s threat obstructing the employees in discharge of their duties and violent behaviour against Society’s employee and one of the office bearer. After discussing the written complaint of Shri Y. S. Mathur, Treasurer along with written complaint of Shri Babu Ram, Electrician and Shri S. S. Chauhan, Manager, it is decided that a F.I.R. be lodged with the Police to take appropriate action against him.

M.C. Members unanimously condemned the violent behaviour and unworthy conduct of Shri V. S. Nagar against the office bearer and employees of the Society. Further, his unauthorised activities, i.e. handling of Electricity installation tantamount to taking law into his own hands.

It is also decided that additional security may be arranged for safeguarding the property of the Society.

It is also decided that electricity may be restored if he pays atleast 50% of outstanding electricity dues immediately and rest within 30 days.

The meeting ended with a vote of thanks to the Chair.

Sd/- Praveen Kumar
Sd/- M. K. Negi
Sd/- Y. S. Mathur
Sd/- Rajeev Manchanda
Sd/- S. K. Khanwalkar
Sd/- B. K. Srivastava

11.07.2004

The Emergency Meeting of the Managing Committee of Din Co-operative Group Housing Society Ltd. held at site office at 4,00 P.M. under the Chairmanship of Shri Praveen Kumar, Vice President.

The following members have attended the meeting.

Shri Praveen Kumar
Shri M. K.Negi
Shri Y. S. Mathur
Shri Rajeev Manchanda
Shri B. K. Srivastava
Smt. Jaswanti Devi

1. The Secretary placed the Rectification Order received from House Tax Assessment & Collection Department of the MCD and informed that the RV has been reduced from Rs.65,800/- to 59,500/-. He also informed that he has obtained Covered Area Certificate along with connected sanctioned Plan from the Architect to facilitate taking decisions to pay House Tax. Shri A. K. Malpani and Shri D. V. Gupta were requested to work out the correct amount of House Tax to be paid which could be circulated to all members before due date.

2. The Secretary informed that the court case in respect of MCD regarding House Tax has been withdrawn in the public interest to obtain Rectification Order from MCD. The MC accepted the decision taken by the Secretary in emergency.

1. It is decided to keep pending the repairing programme of three vacant flats, i.e. flat No.19, 53, & 164 till further decision. Some members are of the view that these flats may be offered in As is condition.

2. Arbitration award was placed before the members by Shri R.V.S. Mani, Arbitrator which was accepted by the MC and it is decided that Electricity connection of Flat No.49 be cut off after 5 days of serving the Award to Shri V. S. Nagar if he does not clear the Electricity Charges upto 30 Jun 2004 including penalties and other society dues. Regarding other dues, the society will initiated recovery action as per Co-operative Societies Act & Rules. It is also decided the withhold the facilities like intercom etc.


3. Any other items:-

(a) It is decided that resolution passed by the MC meeting held on 09.05.2004 regarding increment in salary to the employees of Society be implemented.

(b) The MC decided to provide drain water pipes in all balconies of all flats and quotations be obtained in this regard.

The meeting ended with a vote of thanks to the Chair.


Sd/- Praveen Kumar
Sd/- M. K.Negi
Sd/- Y. S. Mathur
Sd/- Rajeev Manchanda
Sd/- B. K. Srivastava
Sd/- Jaswanti Devi

09.05.2004.

The Special Emergency Meeting of the Managing Committee of Din Co-operative Group Housing Society Ltd. held on 09.05.04 at site office at 11.45 Hrs. under the Chairmanship of Shri Praveen Kumar, Vice President.

The following members have attended the meeting.

Shri Praveen Kumar
Shri M. K.Negi
Smt. Jaswanti Devi
Lt. Col R. D.Sharma

Shri Rajeev Manchanda

1. The Managing Committee has decided to appoint an advocate for Arbitration case filed by M/s Rana Construction at Delhi High Court and also cases filed by Shri Shyam Choudhary against the Society at Noida.

2. The MC has decided, that the Committee has no objection for change of Membershipof Shri P. K. Jha to his nominee as per rules and regulations and the case will be sent to RCS for approval.

3. The Vice President has rejected the resignation received from Shri M. K. Negi and asked him to continue. The MC has endorsed the rejection of the resignation tendered by Shri M. K.Negi, Secretary.

4. Any other items

(a) As per AGB Meeting date 24.08.2003 it was decided that a monthly rent will be charged for using unallotted garages. Today the MC has decided that a rent of Rs.500/- per month shall be charged for such parking areas.

(b) Duplicate Share certificate be issued to Smt. Aruna Sharma, Memb. No.257 of Flat No.144.

(c) The MC has no objection for change of Membership of Shri A. S. Gulia as per rules and regulations and case be sent to RCS for approval.

(d) The matter regarding payment of Electrical charges by Shri V. S. Nagar referred to Arbitrator for decision. The MC appointed Shri RVS Mani as Arbitrator in this connection

(e) Electric Meter & TPL be purchased as per quotationreceived from M/s Gupta Sons.

(f) Salary of Shri Gauri Shankar, Electrician be increased by Rs.450/- per month, of accountant Shri Rajender Singh by Rs.300/- per month, of Shri Babu Ram, Electrician by Rs.150/- per month and Rs.500/- per month (Rupees five hundred per month) with effect from 01 May 2004.

(g) Lift Cabin in ‘C’ Block is without looking mirror and the same be installed there at the earliest and amount incurred shall be recovered from Smt. Madhu Malik, owner of Flat No.150 (M.No.346).

(h) Regarding legal expenses and Intercom system it has been decided by the MC to make payment of legal bill for Rs.22,501/- to Shri Sanjeev Gupta, Advocate, andRs.19,300/- to M/s R. P. Telecommunication for installation of Consol in Intercom system.

(i) The matter relating to seepage in a few flats of the Society were discussed with reference to a report received from Shri B. K. Srivastava, Chairman Repair & Maintenance Committee. It has decided to start with the repair work. The MC has sanctioned Rs.2000/- tentatively.

(j) The MC has decided to purchase Electrical Meter quantity fine from M/s Gupta Sons as per quotation received.

The meeting ended with a vote of thanks to the Chair.


Sd/- Praveen Kumar
Sd/- M. K.Negi
Sd/- Jaswanti Devi
Sd/- Lt. Col R. D.Sharma
Sd/- Rajeev Manchanda

11.04.2004.

The Emergency Meeting of the Managing Committee of Din Co-operative Group Housing Society Ltd. held at site office on 11 Apr 2004 at 16.00 Hrs. under the Chairmanship of Shri K. Subramanian, President.

The following members have attended the meeting.

(a) Shri K. Subramanian
(b) Shri M. K.Negi
(c) Shri Y. S. Mathur
(d) Shri S.K.Khanwalkar
(e) Smt. Jaswanti Devi

1. The Secretary informed the MC that he has verified the records / vouchers, submitted by Ex-Secretary to the Inspecting Officer (appointed by the Hon’ble Court) which are lying in the Police Station, Uttam Nagar Malkhana. He further stated that he had found that the amount of Rs.16,69,577/- is not related to the cost of construction. He also placed details of the above-mentioned amount. The MC decided that an appeal for rectification of House Tax may be filed in the House Tax Department of MCD. If an affidavit is required to be submitted to the MCD in this matter the Secretary was authorised to do the same on behalf of Din Co-operative Group Housing Society Ltd.

2. ANY OTHER POINTS.

(a) It was decided that a member of the Society wanting to use the Society premises for family functions will be required to pay Rs.1000/- per day as charges for extra electricity consumption, cleaning of the area and other charges, however a tenant will be required to pay Rs.2000/- as such charges. The resident will be allowed to hold functions in the premises of the Society in respect of his blood relations only.

(b) Shri M. K. Negi informed the MC that he has not received any refund towards his car parking area as per earlier decision of the MC and requested to release the amount. The MC reiterated to make payment to Shri M. K. Negi accordingly.

(c) The MC decided to complete the finishing work in respect of flat No.19, 53, 164 and application for change of membership in respect of Smt. Randeep Kaur (M-437) and Smt. Anupamjit Kaur (M-236) are accepted. The meeting ended with a vote of thanks.


Sd/- Shri K. Subramanian
Sd/- Shri M. K.Negi
Sd/- Shri Y. S. Mathur
Sd/- Shri S.K.Khanwalkar
Sd/-Smt. Jaswanti Devi

28.03.2004.

The Emergency Meeting of the Managing Committee of Din Co-operative Group Housing Society Ltd. held at site office on 28 March 2004 at 12.15 P.M. under the Chairmanship of Shri K. Subramanian, President.

The following members have attended the meeting.

1. Shri K. Subramanian
2. Shri M. K.Negi
3. Shri Y. S. Mathur
4. Smt. Jaswanti Devi
5. Shri B. K. Srivastava
6. Shri Praveen Kumar
7. Shri Rajeev Manchanda

1. The Secretary placed the order of MCD House Tax Department in front of the MC Members and explained brief details of Tax and payable amount in front of the Special invitees, who attended the meeting. It was decided to deposit the tax before 31 Mar 2004. It is found that the rateable value of a flat is still more due to suspense account. Application for rectification may be filed to bring down the rateable value.

2. The Secretary informed the MC members that we have received a bill from MCD towards Land Tax upto the 05.09.1999 amount to Rs.2,22,176/- after 20% discount payable by 31 Mar 04. It is decided that the Tax may be deposited by the due date. One FD for one Lac may be encashed for payment of Land Tax, if necessary.

3. The Secretary also informed the latest position status of the Court cases.

It is decided that damages suit may be filed against Shri Gopal for his illegal stay in flat No.110.

We have filed an application Smt. Vandana Chopra and others case in the Tis Hazari Court has no jurisdiction under Section 60, 61 and 90 under the Societies Act. Since the Hon’ble Court has rejected our plea. The MC decided to file the case in Delhi High Court.

4. ANY OTHER POINTS.

(a) Shri M. K. Negi informed the MC that his request for surrender of his Car Parking Area was accepted by the MC in emergency meeting of the MC held on 21 Dec. 03. The Car Parking has already been allotted to Mrs. P. S. Sarwate and initial installment of Rs.25,000/- has been received on14 Mar 04 from the allottee and the same has been deposited in the Bank.
Shri Y. S. Mathur wanted to know the procedure for allotment of Car Parking. The President also desired that the application for allotment and position of unallotted parking area be put up to the MC in future. Shri Y. S. Mathur also wanted clarification for refund of money as there is no procedure. In other cases adjustment have been made and money has not been refunded.

It was clarified by the Secretary that the amount was adjusted to Monthly Maint. where it was small amount but in case of Car Parking the amount is 70,000/-. The MC decided to refund the amount received from Shri M. K. Negi and to issue a cheque for Rs.25,000/-.

(b) After due negotiations, it is decided to increase Rs.200/- and fix monthly salary of the Plumber at Rs.320/- who was employed on 1 Jan 04 as per minutes of the emergency meeting held on 21 Dec 2003.

(c) The matter regarding termination of services from Society of Shri Kesri Kumar Singh, employee due to his unacceptable behaviour was also discussed.

Shri Y. S. Mathur insisted that there was no need for any written complaint as there is no procedure. Other employees have earlier been terminated without any written notice or written complaint, even without informing the MC. It was further decided unanimously that all such cases of removal of employees must be brought before the MC for approval. The meeting ended with a vote of thanks to the Chair.

Sd/- K. Subramanian
Sd/- M. K. Negi
Sd/- Y. S.Mathur
Sd/- Jaswanti Devi
Sd/- B. K. Srivastava
Sd/- Praveen Kumar
Sd/- Rajeev Manchanda

29.02.2004.

Meeting of the Managing Committee of Din Co-operative Group Housing Society Ltd. held at site office on 29.02.2004 under the Chairmanship of Shri K. Subramanian, President at 1100 hours.

The following members have attended the meeting.

1. Shri K. Subramanian
2. Shri M. K.Negi
3. Shri Rajeev Manchanda
4. Shri B. K. Srivastava
5. Shri Y. S. Mathur
6. Smt. Jaswanti Devi
7. Shri S. K. Khanwalkar

1. The Secretary informed the status of the Court cases.

(a) It is decided that recovery suit may be filed against Shri Gopal for recovery of rent and damages for the flat No.110 which is unallotted flat.

(b) Appeal has been filed against Stay Case of 3 flats in Hon’ble High Court

(c) Court Case of Smt. Prem Lata has been dismissed by the Court.

(d) Shri Praveen Kumar, Vice President may be requested for suitable reply to letter received from M/s Rana Constructions against their demand.

2. The Secretary informed the M.C. Members about the water supply charges bill received from DDA for the period from 06.10.1999 to 20.10.2003 and 21.10.2003 to 15.02.2004 amounting to Rs.4,62,-69/- due to be paid by 05.3.2004. It was decided that 50% of the bill amount may be paid by the Society after negotiations and balance may be paid in installments.

3. The Secretary informed the MC Members that he has collected the required documents from Chartered Accountant and Architect for House Tax purpose. The MC authorised the Secretary to submit these documents to the House Tax Department for fixation of House Tax (Property Tax) as early as possible.

In case the House Tax Department asks for undertaking for suspense account, the Secretary is authorised to give the undertaking on behalf of the Society.

4. ANY OTHER ITEMS.

(a) The Secretary placed the Audit Report for the period 2002-2003 for information of the M.C. Members.

(b) The MC passed the bill received from Shri J. N. Gupta Advocate towards legal expenses, for payment of Rs.5500/- by cheque.

(c) Rs.1000/- was sanctioned for expenditure towards Holi Celebrations.

(d) All bills towards legal expenditure will be passed by Shri Praveen Kumar, Vice President before making payment in future.

(e) As per RCS directions, the MC decided to issue share certificate to Shri K. Ramachandran (Flat No.104) and to issue a receipt for Rs.110/- towards cheque received from the individual (Rs.100/- as a Share Money and Rs.10/- as Admission fee). The Secretary informed that his case for membership has already been approved by the M.C. and forwarded to RCS for approval.

(f) The MC nominated following persons as Chairman for the Committee indicated as under:-
(i) Grievance Committee - Shri Thakur Datt (Flat No.34)
(ii) Repair & Maintenance Committee - Shri B. K. Srivastava (Flat No.148)
(iii)Extension of Balconies Committee - Col. R.C.Kapoor (Flat No.24)

The Chairman may conduct monthly meeting on every second Sunday to discuss the related matter and submit their report / suggestions to the MC for approval action.

(g) The Secretary placed case of Dr. S. Radhakrishanan about outstanding dues towards OTM Rs.25,000/- which was noticed during audit. The Secretary informed that Society has asked him to produce receipt for verification but he failed to produce receipt. He did not clear the dues as well. The Secretary also informed the Committee that electricity supply of his flat (No.39 vacant flat) has been disconnected. It is decided that electricity connection may be restored after clearance of the said dues.

(h) was raised by Shri B. K. Srivastava regarding parking of visitors vehicles outside the gate and it was decided to continue parking of such vehicles outside the gate till further order.

(j) Shri S. S. Chauhan, Office Manager is advised to put up a Notice regarding seepage in the flats. Members may be requested to give in writing about seepage details and their suggestions for the exertion of repair.

The meeting ended with a vote of thanks to the Chair.

Sd/- K. Subramanian
Sd/- B. K.Srivastava
Sd/- M. K. Negi
Sd/- Rajeev Manchanda
Sd/- Jaswanti Devi
Sd/- Y. S. Mathur
Sd/- S. K. Khanwalkar

21.12.2003.

The Emergency Meeting of the Managing Committee of Din Co-operative Group Housing Society Ltd. held at site office on 21 Dec. 2003 under chairmanship of Shri K. Subramanian, President at 11.30 Hrs.

The following members have attended the meeting: -
1. Shri K. Subramanian
2. Shri M. K. Negi
3. Shri Y. S. Mathur
4. Shri Rajeev Manchanda
5. Shri S. K. Khanwalkar
6. Shri Praveen Kumar
7. Smt. Jaswanti Devi

1. The Secretary informed the status of the Court cases. He also informed that Shri Madan Sharma, ex-Secretary has handed over some records to the Inspecting Officer (SI) and the same is lying with Police Station Uttam Nagar (in Malkhana). It is decided that the records may be taken with permission of the Court.

2. It is also decided that Electricity connection of Flat No.110 occupied by Supervisor of the earlier contractor, should be cut off with immediate effect as he is not paying the electricity charges for the past few months.

3. Letter of M/s Rana Constructions Co. dated 24.11.2003 is discussed in the meeting. Secretary informed that as per statement of payment ./ TDS Certificates issued by Shri Madan Sharma the then Secretary on 11.04.2000 for the TDS amount is Rs.2,85,070/-, it is evident that an amount of Rs.1,29,57,722/- was paid to M/s Rana Construction Co., however, he is showing Rs.30 Lakhs instead of Rs.1,29,57,722/-. It is decided that his account may be checked and statement of account be prepared with reference to record / details of payment available including the charges for the work not done by him (e.g. for completion of work in 70 flats) and substandard work done by him. Suitable reply be sent to M/s Rana Construction Co. with consent of Shri Praveen Kumar and the Advocate and Shri S. Kulshrestha has already been appointed as Arbitrator by President as per the agreement.

4. For the payment of pending water bill amount it is decided that a meeting be fixed with WD-9, DDA office at Sector 3 to revise the amount at the earliest possible.

5. It is decided that the Ground Rent for the year 2003 be paid to the DDA, outstanding list of Ground Rent dues should be displayed on the Notice Board and notice be sent to members not residing in the Society to clear dues immediately. It is resolved that FDR for Rs.02 lakhs be encashed to make payment of the Ground Rent for the year 2003.

6. The Secretary placed the Accounts for the period from 01.04.2002 to 31.03.2003. It is decided that the current liabilities of Rs.1,14,56,724/- be transferred to Reserve funds Account and conversion charges of Rs.5,71,500/- be transferred to DDA Account because the amount was deposited with DDA by the then Secretary and Rs.1,03,500/- be transferred to other expenses.

ANY OTHER ITEMS.

7. Notice to be given to the defaulters for outstanding dues against them amounting to Rs.25,000/- and above asking for clearing the dues by 15 Jan. 2004 failing which Arbitration case be filed against them. Letter should be written to the parties for recovery of amounts outstanding against them as per Audit Report.

8. It is decided that a Bank Account for our society be opened at the HDFC Bank Ltd. ( Newly opened branch) at Dwarka, New Delhi.

9. It is decided that one Plumber may be appointed on regular basis at the Pay Scale of Rs.3000/- per month.

10. It is decided that the office room (Old office) be modified with extension of Balcony.

11. An application received from Shri M. K. Negi (M.No.437 – Flat No.146) has been accepted for surrender of his Car Parking Area No.76 and it is decided that the amount paid by him in this regard will be refunded / adjusted after allotment of that Parking Area to another member and receipt of money from that member

12. It is decided that for maintaining the garden/parks, society shall purchase manure, soil and one machine for spraying the insecticide. The meeting ended with a vote of thanks to Chair.

Sd/- K. Subramanian
Sd/- Praveen Kumar
Sd/- M. K.Negi
Sd/- Y. S.Mathur
Sd/- Rajeev Manchanda
Sd/- Jaswanti Devi
Sd/- S. K. Khanwalkar.

02.11.2003.

The Emergency Meeting of the Managing Committee of Din Co-operative Group Housing Society Ltd. held at site office on 02 Nov. 2003 under chairmanship of Shri K. Subramanian, President at 01.00 P.M.

The following Members have attended the meeting: -

1. Shri M. K. Negi
2. Shri Rajeev Manchanda
3. Smt. Jaswanti Devi
4. Shri Y. S. Mathur
5. Shri K. Subramanian
6. Shri B. K. Srivastava

1. The Secretary informed the Committee that we have received show cause notice u/s 32 from R.C.S. shown it. The MC decided to submit reply to RCS. Shri J. N. Gupta has been appointed as Advocate for this purpose. The Committee authorised Shri Praveen Kumar, Vice President, Shri M. K. Negi, Secretary and Y. S. Mathur Treasurer to meet the advocate and get the reply prepared and proceeds.

2. Any other items.

(a) Water Bill has been discussed and it is decided that suitable reply should be submitted and payment as per earlier meter reading be made.

(b) Norms discussed for functions, parties and maintenance of garden as under: -

(i) No music after 10 P.M. and low volume music before that.

(ii) Serving of liquor during parties will not be permitted unless licence has been obtained from Excise Department.

(iii) Cleaning of area after the function will be responsibility of the Member / Resident Organizing the function. Else Rs.200/- will be charged.

(iv) No extra digging for tentage will be allowed. Permanent holes on the floor will be used for Kanaths/Tents. Tentage will be pitched / unpitched in the day time only.

(v) Electricity / generator charges @ Rs.400/- per day will be deposited at Society office by cheque.

(vi) No one will sleep in the pitched tents during night. Retrieval of tents etc. will not be allowed after11 P.M. to 6 A.M.

(vii) The objections of members to any violation of norms will be rectified by the concerned member/resident immediately

(viii) The visitors of such functions will part their vehicles outside the Society Gate after parking area near ‘A’ Block is full.

(ix) No one will be permitted to cross the lawns.

(x) The MC decided to provide 6 chairs each in all the three blocks which will be kept in garages as desired. Members are requested to co operate for safe custody and usage of the chairs.

3. Committee is surprised to seethe appeal of Mr. V. S. Nagar received from R.C.S. under Notice No.F.47/852/GH/Coop/SW/1252 dated 29.10.2003. The Secretary informed the Committee that Mr. V.S. Nagar’s application was not forwarded to the RCS, but kept under consideration, since transfer of membership rule was under stay by the Hon’ble Court. The Hon’ble High Court vacated the stay in the month of April2003. When it came to our notice we wrote to Mr. V. S. Nagar to apply for the transfer of membership on 31.08.2003. Accordingly he submitted his application on 22.10.2003 and simultaneously lodged a complaint of harassment of on27.10.2003. Firstly, Mr. V.S. Nagar is a defaulter for no payment of RWH which is due for a long time. Secondly he has purchased the flat for Rs. 7 lakhs as per lease deed submitted by him along with his application but all the members have contributed Rs.9.55 lakhs (including land money, construction money, development money, electricity security and one time maintenance). A suitable reply with factual position may be sent to RCS forwarding their copy of lease deed.

4. Application of Mr.Raj for membership has been kept pending under consideration.

5. The president suggested to improve maintenance of the garden.

6. The Secretary produced the list of Committees. It was read out and approved as

1. Grievance Committee,

2. Repair & Maintenance Committee,

3. Extension of Balcony Committee,

4. Social & Cultural Committee and

5. Security & Employees Administration Incharge.

7. Resignation of Lt. Col. R. D. Sharma from the responsibility of Security Incharge is kept pending and Mr .Saini was requested to discuss the matter with Lt. Col. R. D. Sharma and to look after the Security and Employees Administration till the matter is pending for further action.

8. Opening of account in HDFC is discussed and it is decided that HDFC Bank Ltd Sector 5 at Dwarka may be approached to obtain more information about facilities provided by that Bank. Decision will be taken after receipt of such information.

The meeting ended with a vote of thanks to the Chair.

Sd/- K. Subramanian
Sd/- M. K. Negi
Sd/- Y. S.Mathur
Sd/- Praveen Kumar
Sd/- Jaswanti Devi
Sd/- S. K. Khanwalkar.

28.09.2003.

The emergency meeting of the managing Committee of Din Co-operative Housing Society Ltd. held at site office on 28.09.2003 under chairmanship of Shri K. Subramanian, President at 10.30 P.M.

The following members have attended the meeting: -

1. Shri K. Subramanian
2. Shri M. K. Negi
3. Shri Y. S.Mathur
4. Shri S. K. Khanwalkar
5. Smt. Jaswanti Devi
6. Shri Praveen Kumar

1. Water Bill – It is decided to replace the water meter as desired by DDA. The bill raised by DDA is still on the higher side. DDA has been requested to revise the bill and payment will be made after receipt of revised bill. The society will bear the water charges upto 31st December 2003 after that members will be billed and amount collected.

2. Sub-Committee. – Vice President, Secretary and Treasurer authorised to nominate members for
the following committee: -
(a) Grievance Committee
(b) Repair & Maintenance Committee
(b) for Extension of Balcony.

3. House Tax –The members may be advised to pay the Tax on previous year’s basis. However, the matter will be taken up with the next Lok Adalat of MCD for fixing the rateable value.

4. Enrolment of new member:- The application of Shri Rajesh Kumar s/o Shri J. N. Sinha for membership of the society is placed by the Secretary for consideration. It is decided that the applicant may be informed that his membership will be checked when the stay order of the Court is vacated.

5. Smt. Kamlesh Sethi:- The case discussed. The membership of Shri G. Sethi husband of late Smt. Kamlesh Sethiwill be considered when the stay order of the court is vacated. Secretary informed that the next date of case relating stay for three flats is 134th October for order.

6. Court Cases: - Secretary informed that two cases have been filed. One for the appeal against the Arbitration award in Chand Construction case and second for rendition of Account against previous President, Secretary and Treasurer.

7. Appointment of Security Incharge: - Shri R. D. Sharma is co-opted as member of M.C. against the vacancy of Smt. H. K. Anand who has resigned. Shri M. K. Negi Secretary proposed the name of Shri R. D. Sharma for M.C. member and all agreed. Shri R. D. Sharma is also appointed as Incharge of Security and Administration of employees.

8. Any other item.

(a) Shri K. Ramachandran has purchased flat No.104 (free hold flat) and applied for the membership of the Society. He has deposited the requisite amount of Rs.10,000/- and all the documents. Committee decided to forward his case to R.C.S. for approval.

(b) It is decided to give Bonus to all employees @ 70% of the total salary (monthly) for the year 2001-02 & 2002-03.

(c) Backside fencing is to be increased. Repairs and maintenance committee may be asked to assess and give the estimate.

The meeting ended with a vote of thanks to the chair.
Sd/- K. Subramanian
Sd/- M. K. Negi
Sd/- Y. S.Mathur
Sd/- Praveen Kumar
Sd/- Jaswanti Devi
Sd/- S. K. Khanwalkar

31.08.2003

The Emergency Meeting of the Managing Committee of Din Co-operative Group Housing Society Ltd. held at site office on 31 Aug.2003 under Chairmanship of Shri Praveen Kumar, Vice President at 10.30 A.M.

The following members have attended the meeting: -
(1) Shri Praveen Kumar
(2) Shri M. K. Negi
(3) Shri S. K. Khandwalkar
(4) Shri B. K. Srivastava
(5) Shri Y. S. Mathur
(6) Shri Rajeev Manchanda

1. New members viz.S/Shri B. K.Srivastava and S. K. Khanwalkar are introduced and welcome. Smt. Jaswanti Devi could not attend as she is unwell.

2. Arbitration Award is discussed and it is noted that there are lacunas and deficiencies in the Award. It is agreed that the award may be challenged in the Court of Law. Legal action may be taken by Advocate to file an appeal.

3. House Tax demand received from MCD is discussed. It is agreed that some consultant / legal expert dealing in House Tax matters may be contacted to obtain the advice. In the meantime members may be advised to pay the provisional tax payment on the previous years pattern to avail the discount.

4. Water bill received from DDA is on high side, we may write to revise the demand.

5. Electricity bill for July 03 is discussed. BSPL has increased rates and added a fixed charges which would be around 22000/- p.m. It is decided that an amount of Rs.140/- p.m. may be recovered from all the members from August 03. Since the payment for July –3 bill has already been made, the recovery for electricity bill may be made @ 2.70 per unit to cover up the increased rates of electricity charges. This may be watched for a period of 3months to arrive at a fixed per unit.

6. Resignation of Smt. H. K. Anand is accepted, however, the reasons cited in her resignation are not true and she as a M.C. member never raised any issue.

The meeting ended with a thanks to the Chair.

Sd/- Rajeev Manchanda
Sd/- Y. S.Mathur
Sd/- S.K. Khanwalkar
Sd/- M. K. Negi
Sd/- B. K. Srivastava
Sd/- Praveen Kumar

06.07.2003

The meeting of the managing committee of Din Co-op Group Housing Society held at site office on 06.07.03 under the Chairmanship of Shri K. Subramanian, President of the Society at 4 P.M.

The following members have attended the meeting: -

1. Shri K. Subramanian
2. Shri M. K. Negi
3. Shri Rajeev Manchanda
4. Smt. Meena Gupta
5. Shri H. K. Anand
6. Shri Praveen Kumar
7. Shri Y. S. Mathur

1. The reply of the show cause notice received from Shri Ranbir Singh discussed. Further action will be taken after receipt of the report of Inquiry Officer appointed by R.C.S. though his reply is neither acceptable nor satisfactory.

2. The Secretary submitted a list of members in the prescribed form No.10 of Delhi State Co-operative Rules, 1973. The Committee decided to appoint Shri Sanjive Gupta as Election Officer who will notify the Election Schedule to the 1/3rd of the members of the Managing Committee.

Then the election followed by the General Body Meeting will be held on 10th August 2003 subject to confirmation of Election Officer. Smt .Meena Gupta has resigned due to health reasons. Her resignation is accepted by the Committee one vacancy fell vacant arising out of expulsion of Shri Ranbir Singh the third place, draw of lot is conducted from remaining seven members. Mrs. Anand requested to pick up one slip who picked up the slip bearing the name of Shri A. K. Malpani. Remaining six slips were also opened for verification by the members. All the members present signed the slip.

Out of the three vacancies one post is reserved for lady member.

It is further decided that those members who have paid the dues upto 30th June 2003 (except Rain Water Harvesting and Car Parking) are eligible to contest the election. The list of outstanding dues as on 22.06.2003 have already been displayed on the notice board.

The Secretary is authorised to coordinate and co-operate with the Election Officer. It is also decided that one observer from R.C.S. Office may be arranged to oversee the Election and proceedings of G.Body meeting.

3. The Auditor have been requested to submit his report for Special Audit Report for the period April 1997 to March 2002 at the earliest. The committee approved thepast payment made to Auditors against the bill for the audit fee submitted by them.

The meeting ended with a vote of thanks to the Chair.

Sd/- K. Subramanian
Sd/- Praveen Kumar
Sd/- M. K. Negi
Sd/- Y. S. Mathur
Sd/- H. K. Anand
Sd/- Rajeev Manchanda
Sd/- Meena Gupta

22.06.2003.

The meeting of the Managing Committee of Din Co-operative Group Housing Society held at site office on 22.06.2003 under Chairmanship of Shri K. Subramanian, President of the Society at 4.00 P.M.

The following members attended the meeting: -
1. Shri K. Subramanian
2. Shri M. K. Negi
3. Shri Y. S. Mathur
4. Shri A. K. Malpani
5. Shri Rajeev Manchanda
6. Smt. Meena Gupta
7. Shri Praveen Kumar

1. The Secretary explained the position of Court cases including the case filed against Shri Subhash Bhargav –Ex. President, Shri Madan Sharma – Ex. Secretary and Shri H. S. Mongia – Ex. Treasurer. The next date of hearing is 01 July 2003.

2. Accounts for the year 1997-98 to 2001-2002 prepared on the basis of available records and details available with the society, i.e. member’s personal files and copies of receipts furnished by the members, photocopies of Bank statements and the details of payments received by contractors and other parties.
The accounts were discussed and approved subject to a Note to be appended with the accounts. The Note is read out by the Secretary and approved. The President, Secretary and Treasurer are authorised to sign the accounts.

3. The matter has been taken up with DDA to bill on the basis of Meter reading and we may await their reply for payment of water charges.

4. Reply to the show cause notice received from Shri Ranbir Singh is discussed, the reply has not been found convincing. Since, the matter is being enquired by the Inquiry Officer appointed by R.C.S. the further action is deferred. Shri A. K. Malpani left the meeting stating that he does not want to discuss this point.

5. It is decided to issue notice to the defaulting members to pay the dues with interest within 15 days.

6. It is decided that the election for (1/3rd) one third posts of M.C. as per bye laws of the Society will be conducted after receipt of the Audit Report. The list of dues, prepared by the Secretary, outstanding as on today, i.e. 22nd June 2003 may be displayed with the remarks that the members who have paid all dues except car parking and rain water harvesting are eligible for contesting the election of the Society (MC). Date of election and posts 1/3rd of M.C. will be decided in next M.C. Meeting.

7. Any other items.

It is decided that a Progress Report of the Society may be circulated to all members by the Secretary.

The meeting ended with the thanks to the Chair.

Sd/- K.Subramanian
Sd/- Praveen Kumar
Sd/- Y. S.Mathur
Sd/- M.K. Negi
Sd/- Rajeev Manchanda
Sd/- Meena Gupta

16.04.2003

The Emergency Meeting of the managing committee of the Din Co-op. Group Housing Society Ltd. held at site office on 16.04.2003 under the chairmanship of Shri K. Subramanian, President of the Society at 7.30 P.M.

The following members attended the meeting: -

1. Shri K. Subramanian
2. Shri Praveen Kumar
3. Shri M.K. Negi
4. Shri Rajeev Manchanda
5. Shri Y.S. Mathur
6. Shri A. K. Malpani
7. Mrs. H. K. Anand
8. Mrs. Meena Gupta

1. Regarding High Court Case Mr. M. K. Negi gave the details of the case and stated that he personally attended the High Court on10 Apr 2003 and the Hon’ble High Court has passed status quo order regarding Flat No.2. The next date of hearing is in July 2003 and the Society will file detailed written statement before that date in the court.

2. Regarding point No.2, it has been unanimously decided by all the MC Members that criminal complaint suit for rendition of accounts and suit for declaration for declaring the documents executed by Shri Madan Sharma null and void be filed against Shri Madan Sharma and others at the earliest. Secretary has been authorised to file and sign complaint etc, on behalf of the society

3. Mr. M.K. Negi has stated that audit work is in progress and is likely to be completed by the first week of May 2003.

4. Regarding point four, Mr. M.K. Negi has stated that nothing was found except two/three bills relevant for the audit work. It has been resolved that copy list of all the articles, files etc. recovered from the Almirah which was opened in terms of High Court order be placed on all the notice boards.

5 & 6. All the MC members present in the meeting have condemned the incident of the car damage on the night of 21st March 2003. It has been decided that visitors parking should be kept separate and they should not be allowed to park their vehicles in the Reserve or vacant garages. It has been decided that guidelines / norms for use of garages be frame and copy of the same be placed on the Notice Boards.

It has also been decided that public notice regarding Shri Madan Sharma having no authority to act on behalf of the society with effect from 1st Jan. 2001 be issued in the leading newspapers – one in English and one in Hindi.
Meeting ended with the thanks of the chair.

Sd/- Praveen Kumar
Sd/- K. Subramanian
Sd/- M. K.Negi
Sd/- A. K.Malpani
Sd/- H. K. Anand
Sd/- Y. S. Mathur
Sd/-MeenaGupta
Sd/- Rajeev Manchanda.

16.03.2003

The meeting of the Managing Committee of the Din Co-op. G/H Society Ltd. held at site office on 16.03.2003 under the chairmanship of Shri K. Subramanian, President of the Society at 1500 Hrs.

The following members attended the meeting: -

1) Shri K. Subramanian
2) Shri Praveen Kumar
3) Shri M.K. Negi
4) Shri Rajeev Manchanda
5) Shri Y.S. Mathur
6) Shri A. K. Malpani
7) Mrs. H. K. Anand
8) Mrs. Meena Gupta

The Secretary discussed all Court Cases in detail and also informed the next date of hearing and the progress of the cases.

2) The Secretary produced the original documents in the meeting and stated that audit is in progress and is likely to be concluded with one month.

3) DDA has raised demand on account water charges for a sum of Rs. approximately 6 lacs. Society has already informed the DDA for rectification of the demand which is under consideration by the DDA.

4) Smt. Geetika Somani, is a member of the Society and she has paid a sum of Rs.9.50 lacs till today and it has been decided in the meeting that the flat will be handed over to her only after full and final settlement of dues.

5) Regarding action to be taken against Shri Ranbir Singh, it has been decided that notice/charges shall be given to Shri Ranbir Singh and he will be allowed to reply the same within 15 days and thereafter decision will be taken by a majority vote in the next meeting.

6) For AMC for fire fighting, it has been decided that 2 or 3 tenders will be called and the most suitable tender shall be accepted by the MC members residing in the Society.

7) Re AMC for inter-com, Contract will be given to R. P. Telecommunications who was earlier also looking after that.

8) Reg recovery of L.T., members are required to pay L.T. by 30.04.2003 and for any payment made thereafter interest will be charged @ 10w.e.f. due date.

9) It has also been decided that a sum of Rs.200/- per day shall be paid to Mr. C. Venkata Raman for working in the Society on holidays.

10) Mega Internet it has been decided that Internet facility proposal will be decided after receiving details from the internet facility provide

11) Reg. Multi Vision, it has been decided that only one cable operator (i.e.) Sunmoon Cable shall operate in all the three blocks of the Society for the time being.

Meeting ended with vote of thanks.

Sd/- Praveen Kumar
Sd/- K. Subramanian
Sd/- M. K.Negi
Sd/- A. K.Malpani
Sd/- H. K. Anand
Sd/- Y. S. Mathur
Sd/-MeenaGupta
Sd/- Rajeev Manchanda.

09.02.2003

Emergency Meeting of the managing committee of Din Co-op. G/H Society Ltd. held at site office on 09.02.03 under the chairmanship of Shri Praveen Kumar, Vice President of the Society in the absence of the President Shri K. Subramanian at 11.00 A.M.
The following members were present: --

Praveen Kumar
M. K. Negi
Y. S. Mathur
Ranbir Singh
Rajeev Manchanda
A. K. Malpani
Smt. Meena Gupta

Shri M. K. Negi proposed expulsion of Shri Ranbir Singh from the MC meeting. Before starting the meeting. Mr. Ranbir Singh started shouting indefinitely in conducting the meeting and he did ‘t behave like a M.C. Member and used defarmity language against Mr. M. K. Negi. He was repeatedly asked in a polite manner to maintain decoram of the meeting but he did not pay any heed. To it. The proposal is seconded by Shri Rajeev Manchanda. And nobody objected it except Shri A. K. Malpani. According to him, if does’t nicet o expel a member. Though he agrees that whatever happened should not have taken place.

1) The Court Case fightend as Din C.G.H.S. Vs. MCD was filed against the arbitrary demand raised by MCD. Vide order dated 28.01.2003 passed by Civil Judge, Society was ordered to pay a sum of Rs.60 lacs to the MCD and thereafter the account will be de-freezed and incase of any default society shall be liable to pay penalty.

Aggrieved by the order passed by Civil Judge the Society has filed appeal and the same is pending in the Court of Additional District Judge.

2) MCD has raised a demand of Land Tax w. e. f. 1.11.94 to 31.3.99. It has been resolved that 20% of the demand raised by MCD in this respect will be paid by the society and the rest of the amount will be recovered equally from all the members of the Society. At this stage, Committee has decided that all the members shall pay Rs/3000/- for the demand of land tax raised by MCD and the balance amount shall be paid by the Society. Everybody agrees for this proposal

3) Letter has been received from Shri Sethi, husband of late Smt. Kamlesh Sethi, M.No.429 through RCS. It has been resolved that letter be sent to RCS so as to ascertain as to whether Smt. Kamlesh Sethi had been expelled as a member of society. The present M.C. is not in a possession of the entire record as the same was not handed over by previous M.C. The matter will be discussed in the next meeting.

4) The society has received a letter from a crime branch (E.O.W.) regarding of Shri S. Choudery. The letter has been duly replied and the matter is under investigation by the crime branch.

5) Mr. Rajeev Manchanda suggested a Club feeling should be provided by the society and the suitable place at the backside of the society where society has put up the swing.

6) Members are requested to submit their views to the society and the same can be put up in the next meeting.

7) No personal notices will put up on notice board unless and until the approved by the MC. The notice board will be used only for office circular duly approved by the Committee.

8) A penalty of Rs.300/- will be imposed per day on the person putting up the notice till he remove the same.

Meeting ended with vote of thanks.

Sd/- Praveen Kumar
Sd/- M.K. Negi
Sd/- Y. S.Mathur
Sd/ Rajeev Manchanda
Sd/- A. K. Malpani
Sd/- Meena Gupta

10.01.2003

Emergency Meeting of the Managing Committee of Din Co-op. G/H Society Ltd. held at site office on 10.01.2003 under the Chairmanship of Shri K Subramanian, President of the Society at 1900 Hrs. The following members attended the meeting: -

Shri K. Subramanian
Shri M. K. Negi
Shri A. K. Malpani
Shri Praveen Kumar
Shri Y. S. Mathur
Shri Meena Gupta
Shri H. K. Anand

The matter regarding freezing of the bank account of the Society by M.C.D. were discussed The Secretary informed that Shri Sanjiv Gupta has been entrusted with the case and the case has already been filed on 10.1.03 praying for setting aside the freezing order of the bank account. The case has been fixed for 15.1.2003.
Regarding opening of the sealed alamerhi as there had been no response from the office S.D.M. it has been decided to file a writ for opening of the Alamerih in the high Court.
Meeting ended with vote of thanks.
Sd/- K. Subramanian
Sd/- Praveen Kumar
Sd/- Y. S. Mathur
Sd/- M. K.Negi
Sd/- A. K. Malpani
Sd/- H. K. Anand
Sd/- Meena Gupta.

24.11.2002

M. C. Meeting of the Managing Committee of Din Co-op G/H Society Ltd. held today (i.e.) 24.11.2002 at site office under the Chairmanship of Shri K. Subramanian, President of the Society at 3.00 P.M. The following members attended the meeting: -

Shri K. Subramanian
Shri Praveen Kumar
Shri M. K. Negi
Shri Y. S. Mathur
Shri A.K.Malpani
Shri Ranbir Singh
Smt.Meena Gupta

Mr. Praveen Kumar will pursue the Court Cases. Mr. Sanjiv Gupta have been appointed for Rs.5500/- per case. Shri Damije have been removed.

2. Legal notices will be issued toMr. Madan Sharma and Mr. Subhash Bhargava. Secretary authorised to file the case against Gopal for vaccant the flat No.110.

3. Mr. Praveen Kumar, Mr. Negi, Mr. Mathur and Mr. Malpani will call for the tenders to purchase the new computer. The tenders will be finalized by the above. Members.

4. After the audit, GBM will be conducted. The Secretary authorised to shift the office temporarily in flat no. 60 / 70 till the audit completed.

5. Payment is not received within 45 days, notice will be issued to the defaulters requiring him to make the payment immediately within 15 days failing which electricity / intercom facilities will be disconnected.

6. We have received 2 applications for change of membership due to death of Shri H. R. Gaur in favour of his nominee Smt. Aruna Sharma and another of Smt. R. Jaya and these applications will be allowed after receiving the from the concerned department.

7. Appropriate steps will be taken for opening of cub board in the presence of Police, witnesses and official from Registrar of Societies, if available.

8. Regarding Gopal decision has been taken for disconnection of the electricity of his flat (110) Shri S. Shrikande authroised to taken decision in consultation with other members.

9. Rs. 10,00,000/- have been deposited in five FD in DCB Ltd., Palam Branch @ 7% (Rs.2 Lakh each).

10. Interest will be changed @ 10% P.A. as per decision of GBM held on 11.11.2001.

11. Regarding R.W.H. amount of Rs.1100/- per member, decision has been taken that the same will be decided in the next GBM and till than nobody will be forced to pay the amount of Rs.1100/-

Meeting ended with vote of thanks.


Sd/- K. Subramanian
Sd/- Praveen Kumar
Sd./- M. K. Negi
Sd/- Ranbir Singh
Sd/- A. K. Malpani
Sd/- Y. S. Mathur
Sd/- Meena Gupta

22.09.2002

Emergency Meeting of the Managing Committee of Din Co-op G/H Society Ltd. held at site office on 22 Sept 2002 under the Chairmanship of Shri K. Subramanian, President of the Society at 11.30 Hrs. The following members attended the meeting: -

Shri K. Subramanian
Shri M. K. Negi
Shri Y. S. Mathur
Shri Rajeev Manchanda
Shri A. K. Malpani
Shri Ranbir Singh
Smt. Meena Gupta
Shri Praveen Kumar
Smt. H. K. Anand

Shri Malpani stated that he was not consulted for regarding 15/8/2002, function and other decisions were also not implemented. In protest they left the meeting followed by Mr. Ranbir Singh. Previous meeting minutes confirmed by M.C.

The Agenda was taken up hereafter.

1) Details of seven Court Cases came to notice of the Society only recently through Shri D. Demija, Advocate who had been pursuing these cases during the last few years. One case has already been dismissed due to defiant on 31.7.2001 and second case filed by Smt. Vendana Chopra, is a criminal complaint against Mr. Madan Sharma, former Secretary and there is no liabilities to the Society in this case. It has been decided to continue in services of same advocate, Shri D. Demija to pursue the case further and legal charges will be settled by after further consultation with him.

2) As the members were aware, earlier office Manager Shri S. P. Gupta left the Society in March 2002 and there was need for somebody to have as the Manager to take care of day to day working of the society. Shri Venketa Raman and retired official Expert Promotion Council (App) has been appointed as the Manager on the same terms and conditions. He is not related to any officer bearer.

3) Resolve to request the Vaish Co-op New Bank Ltd. Sarita Vihar, New Delhi-44 to issue the Bank Statement in respect of the current account of the society from 1.4.97 to 31.3.2000. The Secretary is authorised to collect the relevant information details in full from the bank.

4) A detailed proposal for various improvements and facilities for the members will be prepare for the decision of the General Body Meeting.

5) Resolve to open an account with Delhi State Co-operative Bank, Janpath / Palam Branch, New Delhi and invest the (ten) 10 Lacs Rupees to be received from D.C.H.F.C. Ltd. in this Bank as they offer a maximum of 7% P.A. without any T.D.S. This amount plus Rs. 2 lac from the Saving Bank Account will be deposited in 5 F.Ds of Rs. 2 lacs each.

6) The defaulters.

In spite of repeated appeals to the members to make due payments in time. There have been large numbers of defaulters. Hereafter the details will be displayed in the Notice Board by 15th of every month and in case where payment are not made by the 10th of month, penalty of Rs.10/- per day will be imposed for the delayed payment. The services being offered by the society will be discontinued after 2 months.

Any other Item.

It has been decided to have further survey from all the residents regarding the cable operator and the majority decision is final (70%).

The Assistant Regitrar Auditer M/s Arorar Sanjiv Kumar & Co. C.A. has auditor to conduct the special audit of the Society from 1997-98 to 2001-2002 on usual terms and conditions.

Regarding the cases of Chand Constructions and M/s Rana Const. Matter will be placed before the General Body for a decision regarding further line of action. Tentatively, the meeting will be on17.11.2002.

Public Address System covering amplifier with cassette player, 2 speaker and 3 mike with stands have been purchase from M/s Ahuja at a cost of Rs.9,540/- for the use in the society.

Swings / slide and seesaw have been installed an amount of Rs.8000/- has been given in advance against total cost of Rs.13,750/-.

From now onwards, all purchases above Rs.5000/- will be made after approval from M.C. meeting. In case of emergency purchase, approval from 5 members will be obtained, and the same will be approved by next MC meeting.

Purchase of one digital-testing meter will be made. Any member complaining for the defects in the electricity meter will have to deposit a sum of Rs.250/-, out of which Rs.200/- will be refunded in case the meter found defective with a variation of more than 10%, otherwise an entire amount will be forfeited.

The public address system can be used by the residents against payment of Rs.200/- for 5 hours. Incase any damage is caused to any of the them during the private use, the same will be repaired by the user residents.

Request has been received from the Flat No.62 for handing over the possession. All dues have been cleared by (FlatNo.62) member and Shri Praveen Kumar, Shri Manchanda, Shri Mathur and Shri Negi will decide the amount to be spent on the said flat.

Letter to Registrar for regularization of allotment of flats was discussed and Shri Negi is authorize the send letter to RCS.

The stickers have been issued to all the residence for their vehicles to enter the society. From1.10.2002, the vehicles without sticker will have to make an entry at the Society gate.

Meeting ended with vote of thanks.

Sd/- K. Subramanian
Sd/- M. K. Negi
Sd/- Rajeev Manchanda
Sd/- Praveen Kumar
Sd/- Y. S. Mathur
Sd/- Meena Gupta
Sd/- H. K. Anand

21.07.2002

Emergency Meeting of the Managing Committee of Din Co-op. G/H Society Ltd. held at site office on 21 Jul 2002 under the Chairmanship of Shri K. Subramanian, President of the Society at 1100 hours. The following members attended the meeting: -

Shri K. Subramanian
Shri M.K. Negi
Shri Y. S. Mathur
Shri Rajeev Manchanda
Shri A. K. Malpani
Shri Ranbir Singh
Smt. Meena Gupta
Shri PraveenKumar
Shri Harvinder Kaur

Special Invitees.

Shri Girish Kumar
Shri S. Srivastava
Shri S. K. Zadoo
Shri D. V. Gupta
Shri V. Dangi

President in his opening welcomed the members the meeting started with the Agenda points: -

(a) Representations: - Unanimously resolved to get the accounts of the Society audited from an independent CA for the year 2001-2002. The auditor may be appointed by 20 Aug 2002. The members took up the issue of Cable operators. This matter was discussed in detail and suggestions made by the members were discussed in detail on the subject. The President desired that a general view of resident members be obtained and decide about the number of cable operators be allowed to operate within society premises. Shri Praveen Kumar is authorised to decide on the subject after obtaining options.

As regards security arrangement the requirement was discussed in detail and the President intervened and decided that the existing manpower is sufficient and can be utilised on one of the Guard to be positioned near Block ‘C’. The matter can be reviewed after three or four months.

Contractors Bill: Mr. Rana, the Contractors Bill running Rs.79 lakhs. The members aired their views and suggested for a technical study before taking up the issue further for payment. The President requested Mr. Dange, Mr. Srivastava and Mr. Malpani and Girish to study the technical aspect and furnish a report in a month’s time.

CHAND CONSTRUCTION: Case handed over to Shri Praveen Kumar for action.

Independence Day 2002: Celebrations are to be conducted for children at a cost of Rs.5000/-. This has been unanimously approved by the Members and inauguration of swings for children by Chief Guest. Mr. Dange is authorised to procure and install swings.

The Secretary informed the members that sub committee has been proposed to be made to carryout the works related to the improvement of the Society are as under: -

Shri Ranbir Singh To collect all the documents/Bank statements etc. from Shri Madan Sharma ex-Secretary as well as Banks and R.C.S. Shri Ranbir Singh commented in writing that "In the absence of Society’s letter pad I am unable to take the responsibility. The Society is reluctant to give me letter pad for writing to above agencies".

Smt. H.K. Anand Cultural, Social and Library activities.

Shri D.V.Gupta Security- Shri Malpani and Shri Ranbir Singh commented that "this was not agreed".

Shri Y. S. Mathur - General Administration

Smt. Meena Gupta - House Keeping

Shri Vinod Dange - Horticulture

Shri Zadoo - Electrical

Shri Praveen Kumar - Legal

Shri Suresh Srivastav - Rain Water Harvesting.

Flat No.104 Shri Ramachandran has purchased flat No.104 and submitted all related documents for change of name.

Flat No. 49 Shri V. S. Nagar purchased flat No. 49 and submitted all related documents for change of name.

Flat No.150. Mrs. Madhu Jain applied for change of name to Mrs. Madhu Mallik.

Flat No.125. Mrs. Shukla applied for change of name due to death of Mr. Shukla. DDA has also changed the name.

All above changes have been intimated R.C.S. Office for change in records.

The meeting ended with a vote of thanks to Chair. Tea and snacks were served.

Sd/- M. K. Negi

Sd/- Ranbir Singh

Sd/- K. Subramanian

Sd/- A. K. Malpani

Sd/- Meena Gupta

Sd/- Y. S.Mathur

Sd/- Rajeev Manchanda

Sd/- H. K. Anand

Sd/- Praveen Kumar

01.06.2002.

FIRST MEETING OF THE NEWLY ELECTED MANAGING COMMITTEE.
(ELECTION HELD ON 01 JUN 2002)

Managing Committee Meeting of Din Co-op. Group Housing Society held under the Chairmanship of Shri K. Subramanian, President of the Society on30 Jun 2002 at 1300 hours. This meeting was attended by the out going Managing Committee members and the newly elected by the Managing Committee Members (Election held on1 Jun 2002).

The following members attended the meeting: -
1. Shri K. Subramanian

2. M.K. Negi

3. Praveen Kumar

4. A. K. Malpani

5. Y. S. Mathur

6. Ranbir Singh

7. Smt. Meena Gupta

8. Shri Srikant (out goingmember)

Shri K. Subramanian, newly elected President of the Society welcomed the newly elected Managing Committee Members and apprised them of the position of the Society as on 30 Jun 2002.

Election of Office bearers:
Shri M. K. Negi proposed the name of Shri Y. S. Mathur for the post of Treasurer and Mrs. Meena Gupta seconded.

Shri Y. S. Mathur has been elected unanimously as Treasurer of the Society.

Shri Y. S. Mathur, proposed the name of Shri M. K. Negi as Secretary of the Society. seconded by Mrs. Meena Gupta.

Shri Ranbir Singh proposed the name of Shri A. K. Malpani as Secretary of the Society.

Since Shri AK Malpani has not been seconded by the members, Shri MK Negi has been elected as Secretary of the Society.

Shri Negi took the requirement of Rain water harvesting, which was discussed with Members to hand over the requirements to M/s Sulab International to undertake the project. The cost of the project comes to Rs. 1,70,000/-

After detailed discussions the President intervened and stated that a part payment may be made for the present and Mr. A. K. Malpani be requested to assist the Committee to pursue the matter further.

As regards obtaining the records from Shri Madan Sharma it was unanimously resolved to take up the matter with RCS office to be present by the day decided by MC and open the Almirah Zeal and examine the papers.

Letters be sent to the Syndicate Bank Palam regarding operations of Society Accounts. The following will operate the Society accounts: -

(1) Shri M. K. Negi, Secretary
(2) Shri Y. S. Mathur Treasurer
(3) Shri K. Subramanian President

The Accounts will be operated by any two of the above. They are authorised to issue cheques as behalf of the Society. Signatures of these members are attested.
(1) Shri M. K. Negi, Secretary
(2) Shri Y. S. Mathur Treasurer
(3) Shri K. Subramanian President

Shri Ranbir Singh is authorised to contact Shri Madan Sharma Ex Secretary to obtain the past records/Registers etc. in consultation with RCS.

Tea & snacks were served.

The meeting concluded with a vote of thanks to the Chair.

Sd/- Ranbir Singh

Sd/- Y. S. Mathur

Sd/- K. Subramanian
Sd/- M. K. Negi

Sd/- Rajeev Manchanda

Sd/- Praveen Kumar
Sd/- Meena Gupta

Sd/- A.K.Malpani

30.06.2002.
The Managing Committee meeting of Din Coop. Housing Society, New Delhi 110045 held under the Chairmanship of Shri K. Subramanian, Vice President of the Society at 11.30 A.M. on 30 Jun 2002 at the Society Office.

The following members attended the meeting: -

1. K. Subramanian

2. M. K. Negi

3. Y. S. Mathur

4. Syampur Shrikant

5. MeenaGupta

6. Urmil Malhotra

The outgoing Secretary of the Society presented to the Members Provisional Receipt and Payments Accounts for the period 1 Apr 2002 to 25 May 2002.

Shri K. Subramanian, Vice President of the Society thanked the members for their Co-operation, during his tenure as Vice President of the society. He desired that the M.C. members would continue to co-operate with Managing Committee for betterment of the Society.

Minutes of the last Managing Committee held on 17 Feb 2002 was read out by the Secretary and approved by the Members.

The Vice President of the Society desired to clear pending works listed out in the last minutes. Such as clearance of Contractors Bill and Water harvesting.

The following major pending works are required to be taken up by the New Managing Committee: -

1. Contractor Rana’s Bill

2. Rain water harvesting

3. Chand Constructions Co.

4. Bank statement from various banks w.e.f. 1.4.97 pertaining to all accounts of Din Co-op. G/H Society.

5. Flats No. 19, 53, 110 & 164 has not been allotted as per records available with the Society.
6. As regards flat No. 2 (belongs to Shri Madan Sharma) is to be investigated and if need be with the approval of A G M.

7. Payments to staff is to be reviewed to achieve economy.

The outgoing Committee indicated the closing cash in hand at Rs. 14,486.87 as on30.06.2002.

Remaining Bank Balance is as under: -

Fixed Deposits 6,00,000/- (with DCGFC)

Syndicate Bank, Palam 3,19,404/-
As per Book of Accounts.

Sd/- K.Subramanian

Sd/- M. K. Negi

Sd/- S. Shrikant

Sd/- Y. S.Mathur

Sd/- Urmil Malhotra

17.02.2002.

The Managing Committee meeting of Din CGHS Ltd., New Delhi-45 held under the Chairmanship of Shri K. Subramanian Vice President of the Society at 12.30 PM on 17.02.2002, at the Society premises.

The following attended the meeting: -
K. Subramanian
M. K. Negi
Girish Kumar
Urmil Malhotra,
Y. S. Mathur
S. Shrikant

The Secretary read out the minutes of the meeting held on 23.12.2001, and the same were confirmed by the members.

Secretary informed to the Committee that for the security of residents we have already fixed the
angles and wiring at the backside. An amount of Rs.12,488/- has been paid for the job to M/s Sukhveer Singh Contractor.

Secretary inform the Committee that we got three tenders for intercom services from the following: -

i) M/s Krustib ii) Segma Decom (P) Ltd. M/s S. K. System.

The initial negotiation were done by Mr. D. V. Gupta (Flat No.101) and Secretary. It has been decided in this meeting that M/s. S. K. System be approved for installation of 48 extensions for Rs. One Lakh only and one extra card after final discussion by Secretary, Treasurer and Shri D. V. Gupta.

On request of Shri A. K. Malpani (Flat No.163) Shri Y. S. Mathur has been appointed as a Arbitrator to settle his case of dues including one time maintenance.

It was also informed to the Committee that M/s Rana Construction Co has submitted pre final bill to the society with other documents. To settle this case a sub-committee of the following members have been formed to guide the society: -

(i) Shri Venkobachar Chairman, former Vice President

(ii) Shri S. Srivastve, Member

(iii) Shri Vinod Dangi Member

(iv) Shri V. S. Mani Member

(v) Shri Rajeev Manchanda Member

The Secretary informed the MC that most of members are not satisfied with the Soalnki Cable Operator services so the approved new cable operator the multi vision Net work, New Delhi, with effect from 1.3.2002, with condition to provide good services. If fail to do so, the can remove him with in a month notice. The society will provide connection upto the corridors. The society has to spent on this job Rs.12000/- (one time expenditure). M/s Multi Vision Cable operator will also provide one camera at gate for identification of visitors. No outside wring is allowing for this to the resident members.

It has been decided to give final notice to Mrs. Chari for removal of name plate and hand over the key of Flat No.2 to the Society.

Gas connection has been purchased from M/s Gauri Enterprises for Rs.2157/- for the welfare of staff. It has been also decided that Shri Girish Kumar, Member MC will prepare roaster for weekly holidays for the staff and festivals and other holiday for the welfare of staff members.

The suggestions submitted Shri S. Shrikant MC member of the Society were discussed. It has been decided that all suggestions may be placed before the Annual General Body meeting of the Society.

Notice may be issued to the resident members that they should not engage the society staff for the personal work during duty hours as it hampers the society functioning.

Efforts may be made to get roof water harvesting from more parties to finalize the work by earliest.

Secretary informed that some members complained that few members don’t park in their own garage. It has been decided that no body should use other member garage and circular may be issued in this respect.

It is agreed to get quotation for AMC for the Generator.

One meter for common Area and one testing meter are sanctioned in the meeting by MC.

Secretary raised the election point in MC, for holding the election of the Society which is already due w.e.f. 15.10.2001. The Secretary inform the MC, the RCS office has failed to hold election till date, due to record not handed over to new Committee and RCS by previous Secretary. However, the Secretary informed the MC that the list of members has been prepared as Performa 10 of Delhi Coop. Rules on the basis of available record. Only those members will be eligible to contest the election of society who clear their all dues / demand upto March 2002, except Car Parking. The Secretary has been authorised to send the list to RCS with request to hold the election of the Society i..e, one President, one Vice President and seven MC members of the Committee in the month of April 2002.

Sd/- K. Subramanian

Sd/- M. K. Negi

Sd/- Urmil Malhotra

Sd/- S. Shrikant

Sd/- Girish Kumar

23.12.2001.

The Management Committee meeting on Din C.G.H.S. Ltd. held under the Chairmanship of Shri K. Subramanian Vice President of the Society at 11.30 A.M. on 23.12.01 at the Society premises.

K. Subramanian
M. K. Negi
S. Shrikant
Urmil Malhotra
Y. S.Mathur
Meena Gupta

The MC met on 23.12.2001 as per schedule and above members were present.

Item No. 1. Confirmation of last MC meeting minutes. The agenda was taken and the minutes of last MC meeting held on 21.10.2001 were confirmed by the members present.

Item No. 2. Notices received from M/s Rana Const. & Chand Construction Co. After detailed discussion on the subject it is decided by M.C. that we should seek following from these Companies:

(a) Copy of Agreement
(b) Tender documents
(c) Upto date payment statement
(d) Break up of each payment made by the former Secretary Shri Madan Sharma. Copies of letters may also be sent to the Architect for his verification and it may also be clarified to these companies that records of the society are not available to the present MC from the former Secretary Shri Madan Sharma so nothing can be said about these payments in the absence of records.
It was also decided in this meeting that Mr. Phogat may also be consulted before sending the reply of the notices sent by these parties.

Item No. 3. Non payment of dues / MM of members residing in the Society’s premises:

(a) It was decided by the MC members that the last date of payment for consumption of Electricity Bill may be fixed 10th of each month. Those members who do not pay by the stipulated date should be fined @ Rs.5/- (Rs. five) each day. This is on the lines surcharge imposed by DVB to the consumers making delayed payment .

(b) Monthly Maintenance. The members residing in the Society’s compound may be persuaded to make payment by each quarter in advance. It has been also decided that Mr. Srikant and Ms. Urmil Malhotra should persuade the members living in the society premises to make payment on due date.

Item No. 4. Other item with the permission of the Chair.

(i) Jan 2001, Payment of salary to the staff. After detailed discussion it has been decided that January2001 salary may be paid to the staff members after taking undertaking for non-receipt of salary.

This payment of Jan. 2001 by M.C. has been allowed on the humanitarian grounds to the staff and since also the present MC started functioning in Jan. 2001.

(ii) The members objected the use of Flat No.110 by Rana’s employee Mr. Gopal. It was stressed in the meeting to get the flat vacated by earlier possible to avoid legal complication in future.

(iii) The work regarding collection of tenders for the Rain Water Storage has been entrusted to Mr. Srikant members MC for the needful.

(iv) It was decided in the meeting that Cup Board / rate may be constructed in the office room of ‘C’ Block for keeping official record.

(v) As the financial position of the society is yet tight so it has been decided that installation of Inter-com system may be postponed for the next meeting.

(vi) It has been decided to buy the following instruments for common area:
Energy Meter for 200 KW.
Testing Meter.

(vii) It was decided to go for Agreement with M/s Kone Lift System for 3 / 5 years after discussion with the party.

(viii) The following residents will look after the random checking of :-

a) Security Mr. D. B. Gupta R/O 101.
b) Gardening Mrs. Kapur R/O 24
c) Safai Mrs. Anand R/O 103

The meeting ended with a thanks to the Chair.
Sd/- K. Subramanian
Sd/- M. K.Negi
Sd/- Urmil Malhotra
Sd/- S. Shrikant
Sd/- Y. S. Mathur
Sd/- Meena Gupta

21.10.2001.

The Management Committee meeting held on 21.10.2001 at Site Office at 11.00 A.M. under the Chairmanship of Vice President.
The following were present: -
(1) K. Subramanian
(2) M. K. Negi
(3) S. Srikant
(4) Urmil Malhotra
(5) Y. S. Mathur (Coopted)

1. The Secretary read out the previous MC meeting minutes which was held on 2.9.2001 and same has been confirmed.

2. Resignation of Ms Urmil Malhotra. After discussion she agree to continue till further election.

3. MC Co-opted following two members till further election:
Smt. Meena Gupta
Shri Y. S. Mathur

4. MC decided to deposit Rs. 4 (four) Lac with DCHFC as Fixed Deposit for 46 days.

5. List of Erratic allotment to members and new members sent to Registrar Coop. Societies, New Delhi for approval.

6. Notice issued to Smt. Chari for handing over the key of Flat No.2 to the society as well as remove the name place immediately.

7. The rates for repair of fire fighting equipment has been approved.

8. The Secretary informed the M.C. that payment of 56 flats has been made to the Contractor @ 30,000/- (Thirty thousand only) per flat.

9. The MC decided to hold the Annual General Body Meeting on 11.11.2001 at the site office of the Society at 10 A.M.. The Agenda is as follows: -

1) Confirmation of the last GB Meeting held on 22.7.2001.

2) Secretary Report

3) Action for recovery of outstanding dues from members.

4) Bonus provision for Society staff

5) Provision for storage of rainwater.

6) Provision for inter com facilities.

7) Provision for Cable TC.

8) Proper use for common area, parking place and terrace etc.

9) Extension of Balcony.

10) Any other item with the permission of the Chair.

Meeting ended with the thanks of the Chair.
Sd/- M.K. Negi

Sd/- K. Subramanian

Sd/- Urmil Malhotra
Sd/- Y. S. Mathur

Sd/- S. Srikant.

02.09.2001.

The ManagementCommittee meeting of DIN CGHS Ltd. Held under the Chairmanship of Shri K. Subramanian, Vice President on 02.09.2001, at site office, Plot No.7, Sector 4, Dwarka, New Delhi.

2. The following members were present: -
(a) Shri K. Subramanian Vice President
(b) Shri M. K. Negi Secretary
(c) Ms. Urmil Malhotra Treasurer
(d) Shri S. Srikant Member
(e) Shri Girish Kumar Member

1. The minutes of the last MC meeting were read out by the Secretary and the same were confirmed by the members.

2. The Secretary informed to the MC that Shri Suraj Parkash has been appointed as Office Manager and Shri Rajender Singh as a part time Accountant to look after the office /General Administration work, and account of the society respectively. The appointment of these officials was discussed in detail and it was felt that to run the working of society smoothly, the appointments are confirmed. The salary of office Manager has been fixed Rs.4500/- P.M. plus conveyance (DTC All route pass) and part time Accountant will get Rs.1500/- P.M.

3. The Secretary informed to MC regarding regularization of flats. The GB meeting minutes which was held on 22.07.2001 were circulated to the members. It was also informed by the Secretary that the only 8 applications have been received from the affected members in writing for approval till date. MC decided to give one more opportunity to affected members upto 30.09.2001. If they fail to submit their request by 30.09.2001, the Society will not be responsible to take up the matter with RCS & DDA and no further action will be taken for such members. The letters may be sent by speed post to individual members.

4. The MC agreed action should be taken against defaulters for recovery of dues from the members by sending notices as per act & rules.

5. Any other items:
(a) Possession of flats to the remaining members may be completed by earlier possible.

(b) Maintenance amount : Keep a separate fund w.e.f. 1.10.2001.

(c) Police verification of society staff, viz., Mallies, Safai Karamchari, domestic servants, should be done by earlier.

(d) Use of common toilet for personnel domestic servants. The proposal is rejected as being not practical / possible.

(e) The person who has kept the keep up of Block I, II & III should be responsible.

6. MC agreed to give increment of Rs.100/- (Rupees one hundred only) to each old employee of the Society w.e.f. 1.9.2001.

Meeting ended with thanks of the Chairman.

Sd/- K. Subramanian
Sd/- M.K.Negi

Sd/- Urmil Malhotra
Sd/- S. Shrikant.

08.07.2001.

1. The Management Committee meeting of Din C.G.H.S. Ltd. held under the Chairmanship of Shri K. Subramanian, Vice President held on 08.07.2001 at site office, Plot No. 7, Sector 4, Dwarka.

2. The following members were present: -
(a) Shri K. Subramanian Vice President
(b) Shri M. K. Negi Secretary
(c) Ms. Urmil Malhotra Treasurer
(d) Shri A. V. Mohan Chandran Member
(e) Shri S. Srikant Member
(f) Shri Girish Kumar Member

3. Minutes of the previous MC meeting held on 27.05.2001 was read out by Secretary and the same was confirmed.

4. The MC decided to call theSpecial GBM on 22 Jul 2001 (Sunday) at 3 PM. Agenda as follows: -

Confirmation of last GB meeting held on 04 May 2001.
Presentation Secretary Report.
Distribution of income / Expenditure state with effect from 21 Jan 2001.
Approval of change of flats by members (carried out under the last Management Committee) after the initial allotment after taking request from individual members in writing.
Approval of allotment of flats to new members after the draw of lots by DDA.
Get approval of members regarding appeal in the high Court / frish election.
Any other item with the permission of Chair.

5. Flats Nos. 128, 11, 13, 21, 130, 154, 158, 58, 77, 98 and 99 were handed over to the member after completing the work. The amount paid as under: -
(a) Construction Cost 335940/-
(b) TDS 7260/-
-------------
Total: 343200/-
------------
6. There after the meeting was declared closed.

Sd/- K. Subramannian

Sd/ M. K.Negi

Sd/- Ms. Urmil Malhotra
Sd/- A. V. Mohan Chandran

Sd/- Shri S.Srikant

Sd/- Girish Kumar

27.05.2001.

1. The Management Committee meeting of Din CGHS Ltd. Held under the Chairmanship of Shri K. Subramaniam Vice President of the Society in the absence of President of the Society at 1500 hours on 27th May 2001 at the Society Premises.

2. The following MC members attended the meeting: -

1. Mr.K.Subramaniam Vice President
2. Mr. M. K. Negi Secretary
3. Ms. Urmil Malhotra Treasurer
4. Mr. A. V. Mohan Chandran
5. Mr. S. Srikant

3. Confirmation of last minutes of the meeting read out by the Secretary which was unanimously agreed.

4. Handing over possession of Flats. The under mentioned flats were handed over possession of members: -
Flat No. 165, 144, 148, 114, 149, 54, 121, 7, 129, 83, 76, 64, 132, 32, 130, 9 (16 Flats)
Sixteen flats.

5. FLATS ARE REDY FOR HANDING OVER.
Flat No. 102, 158, 154. These flats will be handed over possession of Members shortly as per the statement of the Secretary.

6. ORDER ISSUED BY RCS.
The order issued by Registrar of Co-op Societies issued vide RCS/177/2000/1115-1116 dated 22 May 2001. The order was read by the Secretary and discussed in detail. After full scrutiny the Managing Committee has approved the following points be taken up with the Registrar of Coop Societies in reply to the order.
Appropriate letter be written to RCS intimating the majority of members of the MC have not resigned and are functioning, evidence of withdrawal of Resignation was already put up to RCS vide page 66 of the documents submitted and absence of President does not make the MC non-functional.

An appeal be filed in the FC Court stating the RCS has not taken proper cognizance of the replies filed to the Show Cause Notice and the records / submission in support thereof.

The Society is functioning normal in accordance with the laid down co-operative rules and regulations. There is no justification for ordering a re-election replacing the duly elected MC which continues to enjoy majority support of those elected in the election held on15 Oct 2000.

The MC unanimously decided to appeal against the order to Financial Commission Court for their action to cancel / withdraw the order of RCS dated 22 May2001

Contractor has submitted a bill for handing over of the 15 flats amounting to Rs.4,81,520/- This includes water tanks. Minus TDS Rs.10,600/-.
= 4,70,920/-
Less advance 1,50,000/-
----------------
3,20,920/-
---------------

The same was approved by the MC. Payments made to the Contractor vide Cheque No.383530 dated 27.05.2001

A progress report and norms for Society Members has to be prepared and circulated to the Members for their compliance.
Sd/- K. Subramaniam
Sd/ M.K.Negi,
Sd/- S. Shrikant
Sd/- A.V. Mohan Chandran
Sd/- Urmil Malhotra
27.05.2001

18.02.2001

The Managing Committee Meeting of Din Co-op G/H Society Limited held under the Chairmanship of Shri K. Subramaniam, Vice President of the Society in the absence of the President of the Society Shri A. D. Saxena at 1300 hours on 18th February 2001 at the Registered Office of the Society.
The following MC Members attended the meeting.

Shri K.Subramaniam
Shri M.K. Negi
Lt.. Col. A. V. Mohan Chandra
Shri Syampur Shrikant
Ms. Urmil Malhotra

The minutes of the MC meeting held on 21 Jan 2001 were read out and approved unanimously.

Reply to the RCS sent by the Secretary was read out and the Members resolved the points and approved the contents.

Emergency General Body (Special) Meeting will be held 4th Mar 2001 at Regd. Office of the Society, Plot No. 7, Sector IV, Dwarka, New Delhi 45 at 2 PM as per the following agenda: -

AGENDA.

Confirmation last G. B. Meeting Minutes.
Secretary’s Report
Status of Flats
To raise resources to meet the immediate requirements
To discuss Audit Report 1997.
To discuss the action to be taken against the defaulters.
Any other items with the permission of the Chair.

Any suggestions for improvement may also be forwarded to the Secretary for consideration.

Resignation of Maj. R. D. Sharma from Managing Committee received from Maj. R. D. Sharma dated 15 Feb 2001 was unanimously approved after discussion. The Resignation of Maj R D Sharma is therefore accepted.

As regards the resignation 3 other members as mentioned in Maj R. D. Sharma’s letter has not been received by the Managing Committee. They continue to be Members and attended the meeting.

As serving security staff have left. 3 quotations have been received and the MC has considered and it has been unanimously decided to engage M/s Marshal Detective & Security, RZF-247/05 Raj Nagar II, Palam Colony, New Delhi-110045 for deploying 5 Security Guards to the Society Shri M. K. Negi & Lt. Col. C. Mohan are authorised to negotiate with the Security agency.

The MC has asked office staff list out files and documents held by the Society. They will also prepare present status of the Flats and submit the position on 21 Feb 2001.

Lt. Col. Mohan Chandran proposed that a Society norms is proposed as an Extension to the Society Bye-laws and be circulated to all members and displayed at the Notice Board.

The above proposal has been unanimously approved and Lt. Col. Mohan Chandran has been asked to put up a draft for approval at the earliest.
At the time of taking the above resolutions the following members were present.

Shri K. Subramanian

Lt. Col. Mohan Chandran

Shri M. K. Negi

Shri Syampur Shrikant

Ms Urmil Malhotra

Sd/- K. Subramanian

Sd/- M. K. Negi

21 Jan 2001

MINUTE OF THE MANAGEMENT COMMITTEE MEETING HELD ON 21 JAN 2001 (SUNDAY) AT SITE OFFICE AT 11 A.M. IN THE CHAIRMANSHIP OF VICE PRESIDENT SHRI K. SUBRAMANIAM IN THE ABSENCE OF PRESIDENT.

The following were present during the conference (Meeting) held on 21 Jan 2001: -
Shri K. Subramaniam
Shri M. K. Negi
Major R. D. Sharma
Mr. Girish Kumar
Miss Urmil Malhotrra
Lt. Col. A. V. Mohan Chandran

2. The minutes of the last M. C. meeting held on 22nd Oct 2000 was read out and confirmed by the members. Major R. D. Sharma brings out the fact that the minutes of last M. C. meeting held on 22 Oct 2000 was not sent to the Registrar’s office till date. However, a distorted version of the same meeting’s minutes has been submitted by someone. This fact has already been brought to the notice of the Coop Registrar by Major R. D. Sharma.

3. Till date the change of Din Coop Housing Society has not been handed over by Mr. Madan Sharma to the new Committee.

4. The request of Maj. R. D. Sharma refusing to accept the responsibility of Secretary of the Society was considered and the Managing Committee accepted his inability as such he has not taken over the charge of Secretary. However he continues to be a the member of Managing Committee.

5. The resignations of Mr. S. Srikant and Lt. Col Col A. V. Mohan Chandran as executive Committee members were considered and not accepted. They have been requested to continue as the members.

6. Major R. D. Sharma proposed the name of Mr. M. K. Negi as the Secretary which was seconded by Mr. Girish Kumar. The Managing Committee elected Mr. M.K. Negi as the Secretary and directed to take the charges with immediately.

7. Mr. M. K. Negi will take over charge, records and all other documents including accounts from Shri Madan Sharma within a fortnight time.

8. Mr. Girish Kumar will also will take charge of past records of all financial transactions together with bank account, pass book, cheque books and FDs, if any.

9. The letter of authorization dated 22 Oct 2000 duly signed by Mr. S. Subramanian, Vice President permitting Mr. Madan Sharma to continue discharge the functions of the Secretary of the Society till the time the flats are made over to the members stands withdrawn with effect from 21 Jan 2001 (Sunday).

10. As Mr. Girish Kumar expressed his inability to function as the treasurer of the Society and take over charges as mentioned in para. 8 (eight) above the managing committee has decided that Ms. Urmil Malhotra will be the treasurer which she has consented.

11. The Society will function from its office in society premises at Plot No. 7, Sector 4 Dwarka and all further communications will be addressed and received at this address only i.e. :- Plot No. 7, Sector 4, Dwarka.

12. Lt. Col. A. V. Mohan Chandran will be in complete charge of Society premises as appointed earlier. The site office will function under his control )with no documents taken over).

13. Mr. M. K. Negi, the Secretary designate is hereby authorised to submit the reply to the show cause notice Registrar, Coop Societies within the prescribed time. He is also authorised to meet the Registrar, Coop Societies and explain the present position of the Society in person and brief the Managing Committee thereafter.

14. A new bank account will be opened in a bank nearby which will be operated by the signatures of the following members: -
(a) Mr. M. K. Negi Secretary
(b) Ms. Urmil Malhotra Treasurer
( c) Mr. K. Subramaniam Vice President
The cheques will be signed by any of the two persons mentioned above.

15. The old accounts of Din Coop Housing Society operating at State Bank of Indore branches at Connaught Place and Greater Kailash and at any other place stands frozen with immediate effect (i.e. 21 Jan 2001).

16. Lt. Col. A. V. Mohan Chandran will review the requirement of office and maintenance staff and will submit the report in the next M.C. meeting

17. Meeting ended with thanks of the Chair.

Sd/- K. Subramnaim

Sd/- Mr. M.K.Negi

Sd/- Maj. R. D.Sharma

Sd/- Girish Kumar

Sd/- Ms. Urmil Malhotra

Sd/- Lt. Col. A. V. Mohan Chandran

22 Oct 2000

A meeting of Management Committee duly elected on 15th October 2000 was held on 22nd October 2000. Following were present:-

K.Subramanian

Lt.Col. A.V. Mohan Chandran

Major R.D.Sharma

Girish Kumar

SyampurShrikant

M.K.Negi

Mrs. Aruna Vijay

Urmil Malhotrra

Shri Madan Sharma welcomed the newly elected Committee. Meeting presided by Shri K. Subramanian Vice President in the absence of President and following business was transacted: -

(i) Shri M. K. Negi proposed the name of R. D. Sharma as Secretary and seconded by Mrs.Aruna Vijay and Major R. D. Sharma was elected Secretary. Shri M. K. Negi, elected as Joint Secretary.

(ii) Lt. Col. A.V. Mohan Chandran proposed the name of Shri Girish Kumar as treasurer of the Society seconded by Ms. Urmil Malhotra. Shri Girish Kumar elected as treasurer.

(iii) The Committee unanimously authorised Shri Madan Sharma to continue as Secretary and to sign all documents pertaining to Society as any other agency as also handle finances and sign all papers as the situation may arise till any further communication on the subject in composition as on now:-

Shri Madan Sharma Secretary

Major R. D. Sharma - Secretary (designate)

Mr. M. K. Negi - Joint Secretary

Shri Girish Kumar - Treasurer

Shri K. K. Saksena - President

Mrs. Aruna Vijay - Member

Ms. Urmil Malhotra - Garden Member

Lt. Col. K. V. Mohan Chandran - Security Incharge

Shri Shyampur Shrikant - Maintenance Incharge

(iv) Those Members who have not cleared their dues should pay and / otherwise expulsion proceeding be initiated.

(v) No construction / alteration / addition in flat or garage shall be undertaken by the members any default shall make them liable for expulsion.

(vi) Private servants if any shall not be permitted to use common premises.

(vii) Mr. Rana, the contractor of Society be given last and final chance to complete the flat and he be called before the next Managing Committee for final and last decision.

Sd/- K. Subramanian

CHECK-LIST FOR CONVERSION OF PROPERTY FROM LEASE HOLD TO FREE HOLD

GUIDELINES FOR ALLOTMENT OF GARAGE

1. As per layout and construction plan, the DDA had approved building of 166 flats on the plot allotted to Din C.G.H.S. Ltd., under and lease hold agreement. Space, under the flats, was approved as open Car Parking Area, for use of vehicles of the members.

2. Later on, under an scheme, DDA permitted conversion of lease hold flats to free hold flats on payment of specified amount, based on preventive market price of land in different areas of Delhi, under the control of DDA

3. Accordingly, Society flats and other category of flats in Delhi, under DDA, including Dwarka were put under the above scheme and bonafied members asked to avail benefit of the above scheme and get their lease hold flats converted into free hold flats by paying the, one time, requisite amount, as fixed by DDA, in respect of different types of flats.

4. Members who were allotted flats in the draw held on 4th Oct 1998, in respect of Din C.G.H.S. Ltd. were also eligible for conversion of their flats by paying the requisite fees/amount fixed by DDA.

5. As per rule and terms of lease agreement between Din C. G. H. S. Ltd. and DDA, the open Car Parking below the flats should have been allotted to only these bonifide members who were allotted the flats in the draw of lots hold in October 1998, but the previous Managing Committee, in disregard to the above rule, arbitrarily and wrongly, allotted the Car Parking Areas to some who even were not members and created a mess in the allotment of the Car Parking Areas. No norms and guidelines were formulated and Car Parking Areas were allotted in an arbitrary and illegal manner overlooking the legitimate right of bonafide members.

6. As aforesaid, lease hold flats were only allowed to be converted into freehold and not the Car Parking Area which is lease hold area, including the other open area in the Society complex and, as per lease agreement with DDA, is the sole property of Din C. G. H. S. Ltd., to which no member has any right, whatsoever, except for its use as allowed by the Society.

7. Instances have come to the notice of the Society that some members, who were allotted the Car Parking Area have sole the same along with their lease hold/free hold flats. This is on the part of seller and buyer amount to forgery and cheating which is an criminal act. All those who acted in such a manner are in trouble and their cases are being considered by the Society for amicable solution.

8. All members are advised to be careful in future and refrain from the above kind of act in their own interest.

9. Those who have already been allotted the Car Parking Area, would not be permitted to transfer the same along with the sale of the flats. They have first to surrender the Parking Area to the Society and then execute the sale deed after obtaining a no dues/objection certificate. The amount paid by the allottee of Car Parking Area will be refunded, without any interest, after the sale deed is executed and a copy of that produced as proof of sale.

10. Members desirous of having a Car Parking Area would get themselves registered with Society on first come first severed basis, for allotment, subject to availability of Parking Area, against some registration charges which would be decided by the Society, on his/her turn and availability of Parking Area, the members on the waiting list would be informed accordingly. In case he/she declines the offer, the next member on the waiting list will be given the offer.

11. At present the allotment amount for single Car Parking Area is Rupees One Lac fifty thousand which is subject to change without notice in future.

12. The Car Parking would only be allowed for parking vehicles and no for any other purpose whatsoever. Any one found flouting these instructions would be severely dealt with.

SPECIMEN OF AFFIDAVIT

(To be executed on Rs.10/- Non-judicial stamp paper duly notorised.)

AFFIDAVIT.

I, ______________________________s/o of Shri __________________ resident of __________________________age ______, do hereby solemnly affirm and declare as under:-

That the deponent has purchased free hold / lease hold flat bearing No._____in Block ____, in the complex of Din C.G.H.S.Ltd., at Plot No.7, Sector 4, Dwarka, New Delhi-110078 from Shri _______________________s/o Shri ________________ Membership No.______vide Sale Deed No.___________dated___________executed at Delhi on _____________. Along with the above flat ownership rights of open car parking area/garage bearing No._____in Block ______ has also been transferred to the deponent.

That the deponent, later on, came to know that the open car parking area / garage is allotted to a member against payment of specified amount of money for its use to parking his / her vehicle and not for any other purpose and ownership rights of the same remains with the lessee Society, i.e. Din C.G.H.S. Ltd.,

That the deponent was not aware of the procedure being followed by the Society, as aforesaid. And as such the mention made in the above Sale Deed about the ownership right transfer of the open car parking area / garage is erroneous and contrary to the procedure being followed by Din C.G.H.S.Ltd.

That the deponent would face hardships and not be in a position to get the necessary changes/corrections made in the Sale Deed.

That the deponent undertakes not to stake any claim of ownership right in the open car parking / garage No._____in Block ____of Din C.G.H.S.Ltd. which has come to me by way of transfer along with the Sale Deed No.______dated ______executed by Shri ________
S/o Shri ______________in respect of Flat No._______at the premises of Din C.G.H.S.Ltd. Dwarka, New Delhi.


DEPONENT.

VERIFICATION.

Verified on this ____day of _________2008, at Delhi that the content of the above affidavit are true and correct to best of my knowledge and belief and nothing material fact has been concealed therefrom and no part of it is false.


DEPONENT.

CHECK-LIST FOR TRANSFER OF MEMBERSHIP

1. Application form (on the prescribed format.)

2. Affidavit (on the prescribed format.)

3. Sale Deed and Conveyance Deed, if applicable.

4. Payment of ‘Transfer Fee’, ‘Share Money’ & ‘Admission Fee’. Copy to be attached with application.

5. Submit resignation letter from the membership of owner

6. Must return the owner’s Share Certificate in original.

7. Eligibility Certificate to become the member of the Society.

8. M.C. Resolution granting membership.

9. Residence Proof of earlier residence

10. Nomination (on the prescribed format.)

11. Car Parking Affidavit, if applicable.

12. PAN Number
________

SOCIETY NORMS FOR TENANTS

INTRODUCTION

In the interest of ensuring efficient and smooth functioning of the Society and overall good of residents in the Society, it is essential to lay down a clearly defined common code of conduct by all the tenants / members. All tenants / members are requested to adhere to these norms implicitly.

PAYMENT OF DUES

Payment of all dues including monthly maintenance will be the responsibility of the flat owner and the MC will not get involved in the recovery of the same from the tenant. Tenants will only be permitted to move in once the flat owner has cleared all his dues. The electricity & Water bill is placed on the Notice Board on 1st of every month. Residents must clear the bills by 10th every month. Thereafter a late fee @ Rs.10/- per day will be charged till the date of payment. Electricity connection will be disconnected thereafter.

SECURITY

Entry / exit of Trucks with house hold goods is allowed during day time from 9 AM to 6 PM only. Please make sure lifts should not be used for carrying luggage and other house hold goods while shifting in or out.

In the interest of security, the tenants will register their vehicle(s) with the Society office prior to moving in for their vehicles and collect a sticker / gate pass to enable the guards to allow the vehicles into the Society. There being little parking space within the Society compound, tenants are advised to request their visitors to park their vehicles outside the Security Gate.

All tenants, who are having their personal servants residing with them, are required to obtain necessary passes from Society office. Ayas and house servants will only be engaged after due verification by the Police and intimating such details to the Society office in writing.

GENERAL

(1) If the flat owner has no Garage in his possession, the tenants will not use vacant garages for parking vehicles. Only open parking will be used for parking vehicles along the rear boundary wall.

(2) Visitors and relatives staying overnight will do so only with permission of the Security In-charge / Society office.

(3) All garages will be kept clean and free space to avoid fire hazard. The parking space is the property of the Society and will only be utilised for parking of vehicles. No boxes, furniture, packing material and waste will be allowed to be stored in the parking space.

(4) Water shortage is a perennial problem in Dwarka and, therefore, no washing of floors is permitted. Besides, free flow of water to lower floors causes damage to the tower structure and leaves dirty stains on ceilings. Hence no flowerpots are permitted in Society.

(5) No pets are allowed in the flats.

(6) Please ensure safety and proper use of lifts. Children are required to be educated not to play with control buttons of lifts, other electrical panels, fire equipment and fountain in front of the Block ‘A’.

(7) Please ensure that children do not play cricket and football in the compound of the Society. This may lead to breakage of windowpanes, windscreens of vehicles parked in the parking area.

(8) Please ensure that greenery of the lawns and hedges is maintained and no plucking of flowers.

(9) Please note that Society office is informed about vacating of the flat at least three days in advance. Tenants are advised to clear all dues including electricity, maintenance and water charges before vacating the flat.

(10) Please ensure that all trash is put in the bags before putting them in the chute.

(11) Smoking in common area is banned.

(12) Residents are advised to avoid spitting pan in the Society premises.

ADMINISTRATION

The employees of Society, electrician and plumber, should not be engaged for personal tasks. However, any complaint requiring their services may be entered in the complaint registers maintained in the Security Office and at the Main Gate. Residents are advised to pay the electrician and plumber for their services. Efforts will be made to attend to the complaints as early as possible by the Electrician or Plumber. Safaiwalas are kept to clean the common areas only.

CHAND CASE UPDATE

EXPENDITURE FOR THE MONTH OF OCT 2008

Expenditure / Cash Outgo from 1 to 31st October 2008.

(a) Electricity Bill for common area for the Sept.2008 Rs. 29177*

(b) Water Bill from 6.5.2008 to 30.09.2008 Rs. 37,099

(c ) Security Bill for September 2008 Rs. 36,296

(d) MTNL / Airtel Bill Rs. 1,473

(e) Diesel for Generator Rs. 9,106

(f) Salary (including salary of Rs.2000/- of ex-employee) Rs. 17,650

(g) Overtime paid to employees @ Rs.400/- each.
Shri Ram Kishan
Shri Gauri Shankar
Shri Sarad
Shri Narayan

(h) Garbage Removal Charges Rs. 500

(i) Library fee Rs. 681

(j) AMI for lifts from 1.10.08 to 31.12.08 Rs. 55,991

(k) Lawyer’s fee Rs. 6500

(l) Court’s fees for case file Rs. 500

(m) Conveyance to MC Member & staff Rs. 661

(n) Photostat for letters to Members Rs. 365

(o) Postage thereon Rs. 920

(p) Deepawali Bonus to staff Rs. 8924

(q) Deepawali 19 Sweets pack to staff Rs. 3200

(r) Electric Wires & 2 starters for Tube Light Rs. 1160

(s) Repair of Cycle Rickshaw Rs 344

(t) Cleaning of Swear of Block C Rs. 600

(u) Purchase of printer & Office stationery Rs. 4450

(v) Material & Labour Charges for repairs - Block C Rs. 6670

(w) Okhla Manure for lawns Rs. 3200

(x) Garden Tool (Khurpi) & Spray chemical Rs. 320

(y) Duplicate Key and purchase of locks Rs. 280

(z) Cleaning material Rs. 1420.

(aa) LPG cylinder for Guard Room Rs. 200
____________________________________________________________
*Total Electricity Bill for the month of September 2008 Rs.2,11,491/-

Members desirous of checking details are welcome to the Society’s office and check the accounts on any day between 10 AM to 5 PM. The right of the Members to demand inspection of all Society accounts maintained by the MC will be respected at all cost.

Suggestions / recommendations to improve accounting procedures and introduce transparency are welcome and shall be taken in the right spirit.

CHAND CONSTRUCTION CASE: DEMAND NOTICE FOR SECOND INSTALLMENT

Letter No DIN / Chand / 2008 / 1 Dated 11 Oct 2008 is Reproduced below:

1. Please refer to this office latter No DIN / Chand / 2008 / 1 dated 23 Sep 2008.

2. In Jun 1998, the Society had concluded a contract with M / S Chand Construction Co. for ‘External Electrification & Sub Station Works’ at the Society premises. After the work was executed, the Society issued an Account Payee Cheque to M / S Chand Construction Co. for Rs 11, 12, 886/- which bounced due to insufficient balance in Society’s account. On 31 Jan 2001, the Company pointed out that another amount of Rs 3, 58, 140/- being security deposit, was also refundable by the Society to M / S Chand Construction Co. The Society was, therefore, required to pay Rs 14, 71, 020/- to M / S Chand Constructions Co. This amount was also verified to be correct by the Society’s architect.

3. Having failed to get the Society to pay its dues, the Company went through arbitration and various courts to have the payments made. Finally, on 17 Dec 2007, the High Court of Delhi directed the Society to pay the Company Rs 29, 64, 656.13 with post decretal interest @ 12 % p.a. till the date of payment. The then MC, deliberately concealed the High Court order from members in the GBM held on 25 Dec 2007. In fact, the High Court order was never notified to the members.

4. When the Society to did not react to the orders of the Hon’ble High Court, The Company applied to the Court of District Judge, Delhi for execution of the High Court judgment and decree dated 17 Dec 20076. The Court issued a ‘Show Cause Notice’ dated 19 Jul 2008 to the MC and fixed the hearing for18 Aug 2008. On 18 Aug 2008, neither any member of the MC nor the Society’s counselor was present in the Court to present the Society’s stand. The Court has set 31 Oct 2008 as the date for passing the final order for attachment of the Society’s property.

Negotiations

5. A ‘negotiating team’ comprising of Col RC Kapoor, Brig Rakesh Goel and Dr AK Upadhyay was formed from amongst the new MC members, who met Mr Sumeet Chand and his lawyer on 21 Sep 2008 and again on 05 Oct 2008 to negotiate a better deal for the Society and save the members’ hard earned money.


The Agreement on 06 Oct 2008

6. Mr Sumeet Chand was invited to the Society office on 20 Oct 2008 to conclude the final Agreement on payments to be made. Shri Suresh Srivastava was in attendance as an independent witness. Highlights of the Agreement signed between the MC and Chand Construction Co. are as follows:-

(a) Rs 20 lakhs will be the total amount to be paid to Chand Construction Co.

(b) Rs five lakhs to be paid by 06 Oct 2008. This was done on the spot.

(c) Rs 11 lakhs is to be paid by the Society by 31 Oct 2008 i.e. the date set by Court for passing the final order.

(d) Balance of Rs four lakhs is to be paid by the Society on or before 15 Nov 2008.

(e) If the Society defaults in keeping the above schedule, for any reason whatsoever, then the Agreement would stand abrogated and the Society will have to pay the entire amount of over Rs 32 Lakhs as ordered by the High Court.

7. The Agreement signed between DIN CGHS Ltd and Chand Construction Co will be presented in the Court on 31 Oct 2008 to conclude the case.

Payments required to be made

(a) Amount Payable on 17 Dec 2007 Rs. 29,64,656.13
(b) Amount with interest @12% p.a. till 01 Oct 2008 Rs. 31,78,512.64
(c ) Amount per member (based on 160) Rs.. 19,865.71

After Negotiation

(a) Amount payable by 31 Oct 2008 Rs. 16,00,000.00

(b) Amount payable by 15 Nov 2008 Rs. 4,00,000.00

(c) Total Amount payable Rs. 20,00,000.00

(d) Amount per member Rs.12,500.00

(e) Saving per member after negotiation Rs. 7,365.71

Final Share of Each Member

(a) Amount payable by 20 Oct 2008 by all members Rs. 7,000.00
(b) Amount payable by 10 Nov 2008 by all members Rs. 3,000.00

Total Rs. 10,000.00

Total contribution from members Rs. 16,00,000.00
Contribution from society’s fund Rs.4,00,000
8. Members are requested to note that as per agreement in case we are unable to make payments by the due date, the Society will have to make total payments as per decree i.e. Rs. 29,64,656.13 + interest @12% p.a. upto the date of payment (Over Rs 32 Lakhs). In view of above we request all members to ensure that their payment is received by the Society by the due date. You will appreciate that in case we are unable to meet the schedule of payment because of default in payments by some members, the extra liability over and above Rs. 20, 00,000.00 plus interest @12% shall be shared by such members who have delayed the payments.


Sd/-
(Col Jagdish Madan, Retd)
Secretary

Copy to: Registrar Cooperative Societies
Old Court Building
Parliament Street,
New Delhi

A/R (SW)

CHAND CONSTRUCTION CASE: FINAL SETTLEMENT

Background

1. The Society had concluded a contract with M / S Chand Construction Co. on 26 Jun 1998 for ‘External Electrification & Sub Station Works’ at the Society premises. Having executed the work, M / S Chand Construction Co. submitted the pre-final bill of Rs 11, 12, 886/- to the Society on 10 Oct 1999 for payment. The Society issued an Account Payee Cheque No 484239 dated 30 Mar 2000 for Rs 11, 12, 886/- to M / S Chand Construction Co. which bounced when the Company presented it to their bankers due to insufficient balance in Society’s account.

2. M / S Chand Construction Co. continued to remind the Society of the pending dues and finally, on 31 Jan 2001, pointed out that another amount of Rs 3, 58, 140/- being security deposit, was also refundable by the Society to M / S Chand Construction Co. The Society was, therefore, requested to make the payment of Rs 14, 71, 020/- to M / S Chand Constructions Co. This amount was also checked and verified to be correct by the Society’s architect.

Facts of the Case

3. On 01 Nov 2001, the Society admitted before Shri BD Arora, Sole Arbitrator hearing the case that the claim of M / S Chand Construction Co. was correct. The hearing by the Sole Arbitrator was adjourned 19 times on request of the Society. On 18 Aug 2003, the Sole Arbitrator directed the Society to pay Rs 14, 71, 026/-, the principal amount plus Rs 65, 000/- as costs alongwith interest @ 12 % per annum from 01 Nov 2000 till the date of payment to M / S Chand Construction Co.

4. Inexplicably, the Society appealed against the award of Sole Arbitrator in the court of Addl District & Session Judge Shri Vimal Kumar Yadav and the award was set aside on technical grounds on 07 Sep 2005. M / S Chand Construction Co. filed an appeal in the High Court of Delhi against the order of Addl District & Sessions Judge Shri Vimal Kumar Yadav. The High Court, on 17 Dec 2007, upheld the award of Sole Arbitrator and directed the Society to make the payments as directed by the Sole Arbitrator and additional Rs 10,000/- for legal costs paid by M / S Chand Construction Co. The then MC, deliberately concealed the High Court order from members in the GBM held on 25 Dec 2007. In fact, the High Court order was never notified to the members.

5. When M / S Chand Construction Co. did not see any reaction from the Society to the orders of the Hon’ble High Court, it applied to the Court of District Judge, Delhi for execution of the High Court judgment and decree dated 17 Dec 2007 and the request included attachment of the Society’s Office and movable properties like furniture, computers, vehicles for recovery of a sum of Rs 29, 64, 656.13 with post decretal interest @ 12 % p.a. from 01 Mar 2008 on the sum of Rs 29, 64, 656.13 till the date of payment.

6. The Court of Shri BS Chumbak, ADS Judge, Tis Hazari Court, Delhi issued a ‘Show Cause Notice’ dated 19 Jul 2008 to the MC and fixed the hearing for18 Aug 2008. On 18 Aug 2008, neither any member of the MC nor the Society’s counselor was present in the Court to present the Society’s stand. The Judge ordered the court bailiff to visit the Society on 01 Oct 2008 to prepare an inventory of the items, including the Society office that can be attached to recover the dues owed to M/S Chand Construction Co. The Court has set 31 Oct 2008 as the date for passing the final order for attachment of the Society’s effects.

Change of Management

6. The elections of Management Committee were held on 23 Aug 2008 and the new MC assumed charge with effect from 15 Sep 2008. Having inherited the Chand construction case in above detailed form, the MC set about establishing contact with the Company on its own to negotiate a settlement and reduce the actual amount to be paid to as low as was possible.

Negotiations

7. A ‘negotiating team’ was formed from amongst the new MC members, who met Mr Sumeet Chand and his lawyer on 21 Sep 2008 and again on 05 Oct 2008 to negotiate a better deal for the Society and save the members’ hard earned money. The high lights of the negotiations are enumerated below:

(a) Total amount to be paid to Chand Construction Co was brought down from over Rs 32 lakhs to Rs 20 lakhs.

(b) Rs one lakh was paid through HDFC Cheque No 728922 dated 05 Oct 2008 as a mark of the Society’s sincerity in negotiating a settlement.

(c) Rs four lakh is to be paid on 06 Oct 2008 on signing the ‘Agreement’ with Mr Chand.

(d) Complete principal amount of Rs 14, 71, 026/- plus legal costs amounting to Rs 75, 000/- is to be paid to Chand Construction Co. by 31 Oct 2008.

(e) The ‘negotiating team’ was informed by Mr Chand that the previous MC had thwarted all attempts by him and his lawyer to negotiate and settle for payment of just the principal amount of Rs 14, 71, 026/-.

(f) The ‘negotiating team’ was also informed that Mr Sanjeev Gupta, the lawyer handling the case on behalf of the Society had contacted the Company and advised them not to lower the payment to be made by the Society below 35 to 40 lakhs as the Society had flats that could be sold to raise that amount.

The Agreement on 06 Oct 2008

8. Mr Sumeet Chand, son of late Shri SP Chand and the legal heir of decree holder, was invited to the Society office at 2000 hrs on 20 Oct 2008 to conclude the final Agreement on payments to be made. All MC members less Brig Rakesh Goel and Mr LC Tomar were present to participate in the discussions. Shri Suresh Srivastava was in attendance as an independent witness. Highlights of the Agreement signed between the MC and Chand Construction Co. are as follows:-

(a) Rs 20 lakhs will be the total amount to be paid to Chand Construction Co.

(b) Rs five lakhs to be paid by 06 Oct 2008. Accordingly, HDFC Cheque No 728923 dated 05 Oct 2008 for Rs four lakhs payable to Chand Construction Co was handed over to Mr Sumeet Chand. ( HDFC Cheque No 728922 dated 05 Oct 2008 had already been handed over on 05 Oct 2008).

(c) Rs 11 lakhs is to be paid by the Society by 31 Oct 2008 i.e. before the date set by Court of Shri BS Chumbak, ADS Judge, Tis Hazari Court for passing the final order.

(d) Balance of Rs four lakhs is to be paid by the Society on or before 15 Nov 2008.

(e) If the Society defaults in keeping the above schedule, for any reason whatsoever, then the Agreement would stand abrogated and the Society will have to pay the entire amount of over Rs 32 Lakhs as ordered by the High Court.

9. The Agreement signed between DIN CGHS Ltd and Chand Construction Co will be presented in the Court of Shri BS Chumbak, ADS Judge, Tis Hazari Court on 31 Oct 2008 to conclude the case.


Conclusion

10. The ‘negotiating team’ initially faced an uphill task in dealing with Mr Chand and his lawyer as the proprietors of Chand Construction Co. were earlier maltreated by the previous MC members.

11. We had to face a humiliating situation while attempting to establish the sincerity of the new MC to resolve the issue amicably. Subsequently though, a rapport was established with Mr Chand and it became possible to have the due amount reduced from Rs 32 lakhs to Rs 20 Lakhs.

OBITUARY

It is with a heavy heart that we inform all about the sad demise of our Vice President and a very senior member of the Society, Shri Ranbir Singh r/o of Flat No 12, on Sunday, Oct 12, 2008. He was a most sincere person who strived to achieve the best for the Society. A pillar of strength, he deployed all his stamina for the wellbeing of the Society. We have lost one of the most hardworking, dedicated, honest and knowledgeable member.

We pray to the Almighty for the peace of the departed soul and offer our sincere condolences to the bereaved family. He is survived by his wife, two sons and a daughter. May God give them the strength to bear this irreparable loss.

On Behalf of MC & All Members
DIN CGHS Ltd

Accounts for September

These accounts were already uploaded here.

have also added an excel sheet for greater clarity: http://dinopeninfo.org/Accounts.aspx

Negotiations With Chand Construction Co.

REPORT OF THE NEGOTIATING TEAM

1. The Society had concluded a contract with M / S Chand Construction Co. on 26 Jun 1998 for ‘External Electrification & Sub Station Works’ at the Society premises. Having executed the work, M / S Chand Construction Co. submitted the pre-final bill of Rs 11, 12, 886/- to the Society on 10 Oct 1999 for payment. The Society issued an Account Payee Cheque No 484239 dated 30 Mar 2000 for Rs 11, 12, 886/- to M / S Chand Construction Co. with a request that the Cheque be presented to the bankers after funds become available in the Society’s account.

2. The Society allowed the validity of the period of the Cheque to lapse without depositing the required amount in its account and subsequently the Cheque was deposited and it bounced due to insufficient balance in Society’s account. M / S Chand Construction Co. continued to remind the Society of the pending dues and finally, on 31 Jan 2001, pointed out that another amount of Rs 3, 58, 140/- being security deposit, was also refundable by the Society to M / S Chand Construction Co. The Society was, therefore, requested to make the payment of Rs 14, 71, 020/- to M / S Chand Constructions Co. This amount was also checked and verified to be correct by the Society’s architect.

3. On 01 Nov 2001, the Society admitted before Shri BD Arora, Sole Arbitrator hearing the case that the claim of M / S Chand Construction Co. was correct. The hearing by the Sole Arbitrator was adjourned 19 times on request of the Society. On 18 Aug 2003, the Sole Arbitrator directed the Society to pay Rs 14, 71, 026/-, the principal amount plus Rs 65, 000/- as costs alongwith interest @ 12 % per annum from 01 Nov 2000 till the date of payment to M / S Chand Construction Co.

4. Inexplicably, the Society appealed against the award of Sole Arbitrator in the court of Addl District & Session Judge Shri Vimal Kumar Yadav and the award was set aside on technical grounds on 07 Sep 2005. M / S Chand Construction Co. filed an appeal in the High Court of Delhi against the order of Addl District & Sessions Judge Shri Vimal Kumar Yadav and set aside the latter’s impugned order dated 07 Sep 2005. The High Court, on 17 Dec 2007, upheld the award of Sole Arbitrator and directed the Society to make the payments as directed by the Sole Arbitrator and additional Rs 10,000/- for legal costs paid by M / S Chand Construction Co. The then MC, deliberately concealed the fact from members in the GBM held on 25 Dec 2007.

5. When M / S Chand Construction Co. did not see any reaction from the Society to the orders of the Hon’ble High Court, it applied to the Court of District Judge, Delhi for execution of the High Court judgment and decree dated 17 Dec 2007 and the request included attachment of the Society’s Office and movable properties like furniture, computers, vehicles for recovery of a sum of Rs 29, 64, 656.13 with post decretal interest @ 12 % p.a. from 01 Mar 2008 on the sum of Rs 29, 64, 656.13 till the date of payment. The Court of Shri BS Chumbak, ADS Judge, Tis Hazari Court, Delhi issued a ‘Show Cause Notice’ dated 19 Jul 2008 to the MC and fixed the hearing for18 Aug 2008. On 18 Aug 2008, neither any member of the MC nor the Society’s counselor was present in the Court to present the Society’s stand. The Judge ordered the court bailiff to visit the Society on 01 Oct 2008 to prepare an inventory of the items, including the Society office that can be attached to recover the dues owed to M/S Chand Construction Co. The Court has set 31 Oct 2008 as the date for passing the final order for attachment of the Society’s effects.

Change of Management

6. The elections of Management Committee were held on 23 Aug 2008 and the new MC assumed charge with effect from 15 Sep 2008. Having inherited the Chand construction case in above detailed form, the MC set about establishing contact with the Company on its own to negotiate a settlement and reduce the actual amount to be paid to as low as was possible.

Negotiations

7. A ‘negotiating team’ was formed from amongst the new MC members Brig Rakesh Goel, Col RC Kapoor and Dr AK Upadhyay), who met Mr Sumeet Chand and his lawyer on 21 Sep 2008 and again on 05 Oct 2008 to negotiate a better deal for the Society and save the members’ hard earned money. The high lights of the negotiations are enumerated below:

(a) Total amount to be paid to Chand Construction Co was brought down from over Rs 32 lakhs to Rs 20 lakhs.

(b) Rs one lakh was paid through Cheque No 728922 dated 05 Oct 2008 as a mark of the Society’s sincerity in negotiating the settlement.

(c) Rs four lakh is to be paid on 06 Oct 2008 on signing the ‘Agreement’ with Mr Chand.

(d) Complete principal amount of Rs 14, 71, 026/- plus legal costs amounting to Rs 75, 000/- is to be paid to Chand Construction Co. by 31 Oct 2008.

(e) The ‘negotiating team’ was informed by Mr Chand that the previous MC had thwarted all attempts by him and his lawyer to negotiate and settle for payment of just the principal amount of Rs 14, 71, 026/-.

(f) The ‘negotiating team’ was also informed that Mr Sanjeev Gupta, the lawyer handling the case on behalf of the Society had contacted the Company and advised them not to lower the payment to be made by the Society below 35 to 40 lakhs as the Society had flats that could be sold to raise that amount.

Conclusion

8. The ‘negotiating team’ initially faced an uphill task in dealing with Mr Chand and his lawyer as the proprietors of Chand Construction Co. were earlier maltreated by the previous MC members. We had to face a humiliating situation while attempting to establish the sincerity of the new MC to resolve the issue amicably. Subsequently though, a rapport was established with Mr Chand and it became possible to have the due amount reduced from Rs 32 lakhs to Rs 20 Lakhs.

STATE OF ACCOUNTS AS ON 30 SEP 2008

1. Expenditure / Cash Outgo: 15 Sep to 30 Sep 2008.

(a) Electricity Bill for Aug 08 - Rs 2, 40, 597/-*

(b) Security Bill for Aug 08 - Rs 36, 296/-

(c) Salary of Employees for Aug 08 - Rs 23, 340/-

(d) MTNL Bill for Aug 08 - Rs 2, 311/-

(e) AMC for Electric Sub Station & Generator - Rs 32, 608/-

(f) Diesel for Generator - Rs 3, 080/-

(g) Photostating Legal Documents for
Case in Tribunal - Rs 500/-

(h) Overtime Paid to Employees @ Rs 400/-
Each:

(i) Gauri Shankar
(ii) Ram Kishan
(iii) Sharad - Rs 1, 200/-

(i) Library Bill - Rs 572/-

(j) Commute by MC Members to obtain
Case Files From Mr Sanjeev Gupta
(Lawyer) and Negotiation with Chand
Construction Co. - Rs 508/-


(k) Purchase of Gardner Tools:

(i) Large Scissors - Rs 475/-
(ii) Sheer - Rs 375/-

(l) Garbage Removal Charge for Aug 08 - Rs 500/-

(m) Photostating Letter Addressed to Members Rs 367/-

(n) Stationery for Office - Rs 241/-

(o) Postage Charges for Dispatch of
Letter to Members - Rs 577/-

(p) Repair of 7th Floor of Block ‘C’ - Rs 2, 030/-

(q) Repair of Office Furniture - Rs 2, 970/-
-----------------
Total - Rs 3, 48, 522/-
-----------------

* Includes Electricity Charge of Rs 27, 521/- for Common
Facilities like Lifts and Security Lights


2. Members desirous of checking details are welcome to the Society Office and check the accounts on any day between 10 AM to 5 PM. The right of the Members to demand inspection of all Society accounts maintained by the MC will be respected at all cost.

3. Suggestions / recommendations to improve accounting procedures and introduce transparency are welcome and shall be taken in the right spirit.

CHAND CONSTRUCTION CASE: LETTER TO MEMBERS

Dear Members,

The election of the Society were held on 23 Aug 2008 and a Notification was issued by returning officer on the same day. We requested the outgoing MC to hand over the charge to the elected members but we did not receive a proper response. On our request RCS advised the outgoing MC to immediately handover the charge, which was once again not done by the outgoing MC. We had to freeze operation of accounts and restrain the Lawyer engaged by earlier MC from appearing in cases without our consent. This finally resulted in handing over of the charge, which was reluctantly handed over on 14 Sept 2008 at 2130 hrs. Incidentally, this resulted in payment of penalty of Rs. 3500/- on electricity bill. Further, it may be noted that the accounts which were handed over had only been updated upto March 2008. Outgoing MC has not cared to provide list of payments due from the members and is to be recovered. We are in the process of scrutinizing the files and it is being noted that some files have been recreated with many important documents missing from the files.

There has been no briefing on the cases pending in the court. In fact, the lawyer Mr. Sanjeev Gupta had refused to cooperate and advice on cases handled by him (he seems to be under instruction some one in outgoing MC). The case relating to Chand Construction is an eye opener. On 17th Dec 2007, the High Court of Delhi ordered the Society to pay Rs 29, 64, 656.13 with post decretal interest @ 12 % p.a. from 01 Mar 2008 on the sum of Rs 29, 64, 656.13 till the date of payment, to Chand Construction Co. The then Management Committee concealed this fact from the members and did not disclose it even in the GBM held on 25 Dec 2007. In fact, we did not learn of the High Court order until 10th Aug 2008 when the Court of Shri BS Chumbak, ADS Judge, Tis Hazari Court, Delhi issued a ‘Show Cause Notice’ to the Society for execution of the High Court judgment and decree dated 17 Dec 2007. With 31 Oct as the deadline set by the court for the Society to pay the amount, we are left with very little time to manoeuvre ourselves into a better position However, till date, the outgoing MC did not feel fit to inform members and the incoming MC on action planned. We requested the lawyer for negotiations with M/s Chand, who did not cooperate. Finally, we contacted M/s Chand Construction and were able to start negotiations on our own.

The members may note that this is the second case, after the Society Vs Rana Construction case that we have lost due to inept and dubious handling of the cases by the previous Management Committee. The Rana Construction case is before a double Bench of the Delhi High Court and, if lost, will impose a liability of Rs 55, 000/- on each member.

It may be recalled that repeated requests to the previous Management Committee to come clean with the details and progress of these cases in the GBMs held on 12th Nov and 25 Dec 2007 had not yielded any results. As a result of the obdurate attitude of the then Management Committee, we are landed with a fait accompli in the form of court cases in terminal stages with no scope to put up a better fight and ensure a win for the Society.

In our first communication with members, we intend to apprise you of the dismal status of the Society that we have inherited and then seek your cooperation to pull the Society out of the financial mess that we are in. The current fund situation of the Society is appended below:-

(a) Cash Balance in HDFC Bank Ltd - Rs 10, 31, 357/-*

(b) Cash Balance in DSC Bank Ltd - Rs 1, 03, 660/-

(c) Cash in Hand - Rs 9, 140/-

(d) Fixed Deposits in DSC Bank Ltd - Rs 12, 00, 000/-
-------------------
Total - Rs 23, 44, 157/-**
-------------------
* Includes Rs 7, 50, 000/- contributed by 50 members @ Rs15, 000/- each for Rana Construction Case. These members have been provided maintenance receipts for next 15 months i.e. no maintenance is receivable from these members till Jul 2008. This amount also includes payment made by members towards electricity & maintenance till 17 Sept 2008.

** Rs 10, 00, 000/- is the Building Fund That cannot be utilized for any purpose other than emergency maintenance of the Society with only the express permission of the RCS.

Liabilities.

(a) Electricity Bill for Aug 08 - Rs 2, 40, 597/-

(b) Security Agency Bill for Aug 08 - Rs 37, 191/-

(c) Telephone Bill for Aug 08 - Rs 2, 311/-

(d) Salary of Employees for Aug 08 - Rs 24,000/-

(e) Chand Construction Co. (As per direction
of Delhi High Court) - Rs 29, 64, 656.13
------------------------
Total Liabilities - Rs 32, 68, 755.13
------------------------

The Inescapable Monthly Commitments

(a) Electricity Bill for Common Facilities
like Lifts and Security Lights - Rs 23, 000/-

(b) Salary of Society Employees - Rs 23, 340/-

(c) Security Contract - Rs 37, 000/-

(d) AMCs for Lifts, Electric Sub Station
and Generators - Rs 20, 000/-

Total of Absolute Minimum Monthly Commitments - Rs 1, 03, 340/-

.From the foregoing it may be seen that the Society is not in a position to meet the liability of M/s Chand Construction without the contribution from members. This imposes a direct liability of Rs 14, 000/- on each member, to implement the High Court order. The Managing Committee has taken the painful decision to approach the members to share this burden and make the payment in two instalments of Rs 7,000/- each with the first instalment being paid by 20 Oct 2008. In the meanwhile, we are making a sincere and concerted effort to negotiate with Chand Constructions Co. to reduce the total amount to be paid to them. The quantum and timing of the second instalment to be paid by the members will depend on the progress of our negotiations.

In view of the foregoing, the members are requested to pay the first instalment of Rs 7,000/- by 20 Oct 2008. For conclusion of negotiations with Chand Construction, we have planned as follows:

1. Making payment of Rs. 5.0 lakh from the cash available with HDFC bank. This would be required urgently as M/s Chand Construction has demanded some money before finalization of negotiations.
2. Borrowing Rs. 9.0L as loan from DSC bank against FD. Interest @ 10% will be payable.
3. First instalment of Rs. 7000/- per member to be collected by 20 Oct 2008. Since, Society will have to pay interest on loans taken and on delayed payment to Chand Construction, Members delaying instalment shall pay interest @12% per annum.
4. The decision on second instalment shall be taken after completion of Negotiation with M/s Chand construction.

This being a large expenditure we are seeking your acceptance of action 1 to 4 in the enclosed format which may please be returned by 30 Sept 2008 to enable us to proceed with negotiations. It may be noted that non receipt of response from any member shall be treated as acceptance of our proposal.

-------------------------------------------------------------------------------------------------

To,

The Secretary
Din Cooperative Group Housing Society Limited
Plot # 7, Sector-4, Dwarka
New Delhi Sep 2008


Subject: Payment to M/s Chand Construction
Reference society’s letter no. ___ dated____

Dear Sir,

We hereby

1. accept the proposal of the Society for negotiation and settlement with M/s Chand Construction and are enclosing/ are sending by separate mail our cheque for Rs. 7000/- .
or

2. We do not accept the proposal for the reasons given below. However, we will abide by the majority decision.

Reason:






Yours faithfully




(Signature, name & membership number)

OBSERVATIONS ON CHARGE REPORT

ACCOUNTS
the Bye Laws of the Society and DCS Rules have laid down specific mandatory documents to be maintained by the Society. The following account related documents do not exist / are not being maintained:-

1. Cash books, registers and ledgers. (Only signed Computer generated printouts, with no authentication of entries by any office bearer, have been handed over).

2. Cash book, showing daily receipts and expenditure, and the balance at the end of
each day.

3. Liability/surety registers.

4. Monthly register of receipts and disbursements. Computer entries have not been updated after 31 Mar 2008. It is, therefore, not possible to reconcile Bank statements with ground balances.

5. Register of dividend.

6. Accounts have not been audited for the period from 1 Apr 2007 to 31 Mar 2008.

7. Accounts of financial years 2005-06 and 2006-07 have not been approved by the GBM.

8. List of all outstanding dues to be recovered from members not handed over.



DOCUMENTS AND FILES

1. Files have not been docketed; hence it is not possible to ascertain if pages have been removed from them.

2. The Society’s response in the Suit No. 90/2007 (Wherein Mr Madan Sharma, Mr YS Mathur & others had obtained a stay on holding of elections) is missing from the case file.

3. Following pending court cases’ files have been handed over without any briefing on their current status and are not court certified copies.

4. All statutory, legal proceedings and compliances to local authorities, yet to be complied with, but initiated by the outgoing MC.

5. List of mandatory reports and returns to be forwarded to RCS, DDA and MCD not handed over.

6. There is no system / record of incoming / outgoing mail after 2004.

Physical Condition of Assets

7. The ThreeTowers. The towers are in a state of disrepair, particularly Tower ‘C’ whose roof and corridor ceilings are in a deplorable condition and need urgent repairs. The outer concrete coating on Tower ‘C’ can fall off any time and result in tragic consequences. The water escape pipes on the roofs of all three Towers seem never to have been cleaned. As a result, water accumulation after showers has damaged the structure of Towers and needs immediate corrective measures. Since the iron grills and stair railings have not been painted, they have begun to rust. No white washing has been done for a long time.

8. The Electric Sub Station. The room housing the electric sub station at the rear of Tower ‘A’ needs urgent repairs. Inexplicably, the floor of the room has caved in and made the approach to the machinery dangerous. Rusted Iron gates and grills have dangerous protrusions.

9. Fire Fighting Apparatus. Untested for many years, the fiber pipes have holes in them and likely to malfunction in an emergency situation. The glass covers of fire fighting housings are broken and keys to the doors missing. The steel doors have rusted due to non-painting over the years.

10. Generators. The smaller generator has not been serviced for a long tome and is unserviceable. The larger generator has diesel pipes leaking at places and patched up with make-do repairs.

11. Lifts. These are screechy and very shabby.

12. Car Parks. These are filthy and never white washed. In addition, the haphazard parking of two wheelers blocking common walkways has created a mess that needs sound organising to be enforced.

13. Lawns . These present a dismal picture.

14. Society Office. This is the most disorganized area of the whole complex. It is dirty, the furniture damaged, one printer and one computer are not working, the other pair is kept in a filthy state. One room is full of faulty, discarded electric meters and broken plastic chairs. No condemnation boards have ever been carried out to dispose off unserviceable assets. Filing cabinets are full of dust and files / documents have a layer of dust on them. Electric fans, light bulbs and switches are filthy and the whole area is most unhygienic to work in.

15. Main Gate. The main guard room is filthy with wall plaster chipping at various places. The bathrooms stink of urine and flush tank in one of the bathrooms is broken.

Security

16. Six men from Rajapuri are allowed to enter the Society for cleaning cars of residents without any security pass / police verification. Many domestic helps too do not have any passage right and the record of authorised entrants maintained does not mention their names.

17. There are no clear instructions to security staff and no written guidelines for permitting entry to visitors being followed. There is a token check at the time of entry, but no such measure is taken while the visitors leave the Society premises.

COURT CASES INHERITED FROM PREVIOUS MC

1. Din Cooperative GHS Ltd Vs Madan Sharma - 11th September, 2008

2. Din Cooperative GHS Ltd Vs Madan Sharma - 4th September, 2008

3. Om Prakash Vs Din CHGS Ltd - 9th March, 2009

4. Madan Sharma Vs Din CHGS Ltd - 10th October, 2008

5. Din Cooperative GHS Ltd Vs Jeet Raj Sethi - 29th September, 2008

6. Shyam Chaudhry Vs Din CHGS Ltd - 12th September, 08

7. Madan Sharma, YS Mathur & Others Vs Registrar of Coop Societies - 18th September, 2008

8. Chand Constructions Vs Din CHGS Ltd - 1st October, 2008

9. Rana Constructions Vs Din CGHS Ltd

MINUTES OF THE MANAGING COMMITTEE MEETING HELD ON 27TH AUG 2008

A Meeting of the newly elected MC of DIN CGHS Ltd, as notified by the Returning Officer vide his letter No F. REO/AKN/024/14 dated 23 Aug 2008, was called today i.e. the 27th of Aug 2008 at 1945 hrs in the Society Premises. The meeting presided upon by Shri AK Malpani, President, was attended by all its members. The President welcomed all the members and emphasised upon fair play, transparency and efficient management of the Society. The following agenda items were taken up and discussed in the above meeting:-

1. Election of Secretary and Treasurer of the MC – one post each.
2. Taking over charge from the outgoing MC.
3. Action to be taken on appeal No 184/2/2008 /DCT/1634 dated 21.08.2008 filed by Shri Inderjeet Mankotia and others in the Tribunal – hearing on 10th Sep 2008.
4. Any other item with prior permission of the Chair.

Agenda Item No 1 for election of Secretary and Treasurer was taken up for the post of Secretary the name of Col Jagdish Madan, Retd Was proposed by Col RC Kapoor, Retd and seconded by Dr AK Upadhyay. For the post of Treasurer the name of Col RC Kapoor was proposed by Shri LC Tomar and seconded by Brig Rakesh Goel, Retd. Only the above two proposals were received as such Col Jagdish Madan, Retd and Col RC Kapoor, Retd were unanimously elected Secretary and Treasurer respectively.

With regard to Agenda Item No 2, the MC decided to request the outgoing President / Secretary to hand over the charge of the Society to the President / Secretary of the incumbent MC.

With regard to the Agenda Item 3, the MC was of the view that a detailed response of the Society should be furnished on all issues raised in the appeal by Shri Inderjeet Mankotia and others before the Tribunal. Mr LC Tomar was the unanimous choice for navigating the legal issues facing the Society.

There being no other points, the meeting was declared closed with a vote of thanks to the Chair.

NEW MANAGEMENT COMMITTEE TAKES CHARGE

1. The new Managing Committee has taken over charge of the Society with effect from 2130 hrs on 14 Sep 2008.

2. The state of accounts taken over is appended below:

(a) Cash Balance in HDFC Bank Ltd - Rs 10, 31, 357/-*

(b) Cash Balance in DSC Bank Ltd - Rs 1, 03, 660/-

(c) Cash in Hand - Rs 9, 140/-

(d) Fixed Deposits in DSC Bank Ltd - Rs 12, 00, 000/-
-------------------
Total - Rs 23, 44, 157/-
-------------------
* Includes Rs 7, 50, 000/- contributed by
50 members @ Rs15, 000/- each for
Rana Construction Case


3. Liabilities Taken Over.

(a) Electricity Bill for Aug 08 - Rs 2, 40, 597/-

(b) Security Agency Bill for Aug 08 - Rs 37, 191/-

(c) Telephone Bill for Aug 08 - Rs 2, 311/-

(d) Chand Construction Co. (As per direction
of Delhi High Court) - Rs 29, 64, 656.13@
------------------------
Total Liabilities - Rs 32, 44, 755.13
------------------------
@ Negotiations with Chand Construction Co.
are on to Reduce the Actual Amount to be
Paid.

Registrar Coop Societies, Delhi Directs Ex-President and Ex-Secretary to hand Over Charge of the Society

Registrar Cooperative Societies Letter No F.47/852/GH/SW/Coop/1887 dated 02 Sep 2008 is self explanatory and reproduced below:

To,
The Ex-President/Ex-Secretary,
Din Coop Group Housing Society Ltd,
Plot No 7, Sector-4,
Dwarka
New Delhi -110 075

Sub: Regarding Handing Over Charge of the Society to the Newly Elected Office Bearers of the MC of the Society

Sir,

As per list submitted by the Returning Officer dated 23.8.2008 (Copy Enclosed), new managing committee has been formed in the Society. You are directed to hand over the complete charge of the Society to the newly elected office bearers of the Society immediately.

Yours faithfully,
Sd/-
(RK Saxena)
ASSTT. REGISTRAR (SW)

Encl: As above
No. F.47/852/GH/SW/Coop/1887 Dated: 2.9.08

Copy to the President/Secretary, Din Coop Group Housing Society Ltd, Plot No 7, Sector-4, Dwarka, New Delhi - 110 075

Previous MC Refusing to Hand Over Reins

The RO, Shri Ashok Kumar Navet had announced the election results immediately after the vote count on 23 Aug 2008 in the presence of all including the previous MC members and a written communication of the same was received on 25 Aug 2008. The Notification No

F. REO/AKN/024/14 dated 23 Aug 2008 containing the election results received from the RO on 25 Aug 2008 was marked to the President (elected), DIN CGHS Ltd, The Asstt Registrar (SW) and the Society Notice Board. That negates Shri YS Mathur's contention that no written communication of election results has been received by him and that, therefore, he would not hand over the charge of the Society to the new MC. Besides, the results of the elections held on 01 June 2002 were similarly marked but gleefully accepted by Mr YS Mathur, Mr K Subramaniam, Mr Rajeev Manchanda and others as they were declared elected.

On 31 Aug 2008, a letter signed by Shri Rajeev Manchanda openly declared the intentions of the previous MC; and is reproduced below:

To,
Shri AK Malpani
Flat No 163, Din Apartments
Plot No. 7, Sector-4
Dwarka, New Delhi

Dear Sir,

Please refer your letter dated 27.08.2008 received on 28.08.2008. The MC has discussed your letter, in this regard this is to inform you that we have not received any official communication either from the Registrar of Cooperative Society or the Returning Officer relating to the results of the election held on 23.08. 2008. Moreover the matter is sub judice in the honourable courts of Delhi Cooperative tribunal.

However the work of compilitation of the charge report and all the data for handing over is under process. The same will be completed very shortly.

Thanking you'
Yours trully'
For Din Cooperative Group Housing Society Ltd

Sd/-
(Rajeev Manchanda)
TREASURER

Note: The refusal by Mr YS Mathur and Mr Rajeev Manchanda to acknowledge the election results displayed on the Society Notice Board by the RO, once again confirms the nefarious attitude of the outgoing MC whose mandate had already expired on 31 May 2005. They managed to stick on to the management of the Society for over three years deploying despicable tactics with blatant disregard for civilised behavior.

MINUTES OF THE MANAGING COMMITTEE EMERGENCY MEETING: 30 Aug 2008

At the outset members were informed that on 29 Aug 2008, Col RC Kapoor requested Mr. YS Mathur, erstwhile Secretary, to expedite handing / taking over process between the outgoing MC and the one newly elected. Mr YS Mathur that:

(a) The process of handing / taking over can only commence once the MC meeting by outgoing MC has approved the process. The said meeting is likely to be held on 31 Aug 08; eight days after the elections were held and results declared.

(b) Mr Mathur informed that the outgoing MC can only take the decision to hand over after the results have been received officially from the RCS’ office. He was informed by Col Kapoor that the RCS’ office has a practice of informing only the incumbent MC and that a copy of the results has already been forwarded to the outgoing MC by Shri AK Malpani on 27 Aug 2008.

(c) Mr Mathur further stated that a few members have filed an appeal against holding of the elections (held on 23 Aug 2008) with the Cooperative Tribunal, Delhi which has fixed the hearing on 10 Sept 2008. The outgoing MC would like to wait for the outcome of the hearing on 10 Sept 2008 before taking a decision on handing / taking over.

Viewed against the backdrop of the Society elections having been postponed for over three years for some reason or the other, it became clear that Mr Mathur was again finding excuses to prolong his hold over Society affairs by unfair means and the motives are suspect in view of pending court cases especially with the contractors M/s Rana and M/s Chand respectively, which have been handled in a manner beneficial to the contractors. It is essential to take over the Management so that the damage done could be minimised before a final decisions is taken by the Courts.

The members also showed concern over the fact that three of the members of outgoing MC (Mr. Praveen Kumar, Vice President, Mr. YS Mathur, Secretary & Ms Jaswanti Devi, member) are members found ineligible from contesting / voting in election. Accordingly, a situation has been created to hold election by filing the appeal in Cooperative Tribunal. The above members along with ex-Secretary Mr. Madan Sharma are interested parties and would like to present case favourable to appellants. It is thus essential to take over the Management of Society at the earliest so that the factual position can be appraised to the Cooperative Tribunal.

It was unanimously agreed that the following actions would be taken to expedite taking over of charge from the previous MC:

(a) Instructions from the newly elected MC to HDFC Bank Ltd and The Delhi State Cooperative Bank Ltd to freeze all withdrawals from the Society account maintained in these banks until the incumbent MC has taken over the charge.

(b) A letter to be written to the Registrar Coop Societies apprising him of the circumstances prevailing and requesting him to intervene on behalf of the new MC.

Brig Rakesh Goel expressed his concern over the proposed freeze on withdrawals by the outgoing MC and outlined the inconvenience that could be caused to the people. He was informed that normal services like availability of water, electricity etc could still be ensured. It was also agreed that in larger interest of the Society the above actions are required to be taken.

There being no other issues at stake, the meeting was declared closed.

Note: The Notification of the RO was marked to the Society Notice Board and accordingly placed there-at on 25 Aug 2008