NEGOTIATIONS WITH MR AS RANA

Background

Firstly, every effort to gain information about the case from Mr K Subramanian, ex-President, Mr YS Mathur,ex-Secretary and the then MC was frustrated by their obduracy in revealing facts of the case to the members until it was too late. Secondly, the then MC deliberately concealed from the members as to how the case happened to be lost. This is explained below:

(a) In the builder – DIN CGHS Ltd agreement, there is a clause that in case of any dispute, the President of the Society will appoint a mutually acceptable arbitrator to sort out the dispute.

(b) Mr K Subramaniam, the President falsely denied holding the Contract in the Society. This has been proved by showing him a copy of the document with a receipt stamp of the Society during the Special General Body Meeting held on 07 Oct 2007.

(c) When the builder raised a demand of Rs 75, 00,000/- (Rupees Seventy Five Lakhs Only), rightfully, the President should have appointed an arbitrator as provided for in the agreement. Inexplicably, this was not done.

(d) The builder, having failed to get an arbitrator appointed by the President of DIN CGHS Ltd, approached the court of law.

(e) The court issued a notice to the President / Secretary of the Society regarding the appointment of an arbitrator. Strange as it may seem, neither the President nor the Secretary bothered to take the court notice seriously and deliberately concealed the notice from the members of the Society.

(f) The President / Secretary of the Society did not even reply to the Court’s notice.

(g) The court appointed an arbitrator to sort out the dispute. The then MC led by Mr K Subramanian did not object to appointment of the Arbitrator and, in fact,failed to react to an adverse situation developing against the Society.

(h) The Arbitrator gave an award of Rs 75, 00,000/- (Rupees Seventy Five Lakhs Only) against the Society. The then MC refused to furnish any documents of the case for information of the members. The above not withstanding, the keenness shown by Mr K Subramaniam , President and Mr YS Mathur, Secretary to safe-guard the interests of the members is evident from the ruling of the Court “ I am afraid, learned counsel for the petitioner as also the petitioner have either not understood the simple accounting mechanism or are refusing to accept the truth”. The petitioner in the case is DIN CGHS Ltd.

Delays in Handing Over of the Case File

The Managing Committee elections were forced by the order of the Hon'ble High Court of Delhi dated 12 May 2008. Even then, the previous MC led by Mr K Subramanian let the high Court deadline slip by before elections could be held through effective intervention of the RCS. The elections were finally held on 23 Aug 2008 and handing over of charge was supposed to have been completed by 06 Sep 2008 (Within 15 days). However, Mr YS Mathur and Mr Rajeev Manchanda found flimsy excuses to delay handing over of charge until 14 Sep 2008; that too with the RCS' intervention. By this time, the 'Rana Consruction Vs DIN CGHS Ltd' case had entered the crucial stage of final arguements. The implication was that no new evidence could be produced before the Hon'ble Court. The new MC was not even handed over the current case file(s) inspite of repeated requests to Mr YS Mathur and Mr Rajeev Manchanda. It was as if they were deliberately making efforts to have the case lost and make the Society to pay heavily to the contractor.

Finally, on 20 Sep 2008, Mr Kapil Bhatia briefed the MC at 1930 hrs in the Society office. Highlights of the briefing are as under:-

(a) Mr Rishi Aggarwal (Ph: 9810188705, 23354330) is handling the case on behalf of the Society and is also holding the current case files.

(b) Mr Rishi Aggarwal charges Rs 10, 000/- per appearance in court.

(c) The Society's 'grounds of appeal' were not known to Mr Kapil Bhatia and were not spelt out.

(d) All the cases on behalf of the Society were badly handled by the MC led by Mr K Subramanian and Mr YS Mathur. No one from the MC ever attended a single hearing in any court.

The Secretary contacted Mr Rishi Aggarwal on 21 Oct 2008 and fixed up an appointment for 1100 hrs on 25 Oct 2008 for a Society delegation to get a briefing on the case from him at his office at 34, Babar Lane, Bengali Market, New Delhi. At this point Mr Rishi Aggarwal expressed his unwillingness to continue with the case - obviously at the behest of previous MC. On an enquiry by the Secretary about the advisability of changing the counsel at this crucial stage, the Secretary was told by Mr Rishi Aggarwal that it was indeed not advisable. On 25 Oct 2008, Col RC Kapoor, Mr LC Tomar and Dr AK Upadhyay met Mr Rishi Aggarwal in his office and requested him to continue with the case on behalf of the Society. Mr Rishi Aggarwal declined the request siting 'heavy work load' as the reason. The Society delegation then obtained the current case file from him alongwith a letter to the effect that he was withdrawing from the case on his own.

Follow-up Action

On 26 Oct 2008, an MC meeting was held to discuss the 'Rana Case' and decide on the options available as also to formulate a strategy to deal with it. The underlying concern was the members' hard earned money at stake. Mr LC Tomar informed all present that the current case file had finally been obtained from Mr Rishi Aggarwal who had declined our request to continue with the case. After due deliberations it was decided to seek a second opinion from an expert advocate before determining future courses of action. Mr LC Tomar was requested to do the needful.

On 08 Nov 2008, Mr LC Tomar, the new advocate and handed over the case file to him for study and opinion. On 09 Nov 2008, the Secretary was contacted by Mr AS Rana for assistance required by his nephew who has purchased Flat No 108 from Mr Naru Mal. The Secretary mentioned the case and Mr Rana expressed his willingness to meet the MC to find a solution to the case. In an MC meeting held on 16 Nov 2008, the Secretary was assigned the responsibility to contact Mr AS Rana and set up a meeting with him for Sunday, 23 Nov 2008 at a time convenient to Mr AS Rana. On 21 Nov 2008, the Secretary contacted Mr AS Rana who agreed to meet the MC at 1600 hrs on 23 Nov 2008 at the Society office. He mentioned that he was willing to give any clarification on the court case but had no desire to go for an 'out of court settlement' as he had been insulted by the previous MC.

23 Nov 2008: The First Meeting With Mr AS Rana

Before the arrival of Mr AS Rana, Mr LC Tomar briefed the MC on the discussion he had with with DS Patial, the advocate hired for getting a second opinion on the Rana case. Salient points brought out by Mr LC Tomar are summarised below:-

(a) Mr DS Patial had studied the case and was of the opinion thatthe Society's case is extremely weak as vital anamolies in Mr Rana's version were not contested either in arbitration or in any other court.

(b) The fact that the final bill for work done by Rana Construction Co. was never presented and that all his calculations were based on the 18th Interim Bill, has been ignored by the previous MC. This major lapse is likely to go against the Society in the court.

(c) The escalation in cost of materials procured by the Society, included by Mr AS Rana in dues from the Society, has never been strongly highlighted by the Society in the court.

(d) Repeated requests by the Society for adjournments is bound to create a negative impression about the Society.

(e) No one from the previous MC ever attended any hearing in the case. So much for the interest taken by the MC to represent the Society in a case where a huge amount of Society funds was at stake.

(f) Mr DS Patial has recommended a negotiated 'out of court settlement' with Rana ConstructionCo.

At 1615 hrs on 23 Nov 2008, Mr AS Rana came to the Society office, having earlier accepted our invitation to come and discuss all issues involved in the case. Opening the dialogue, Mr AK Malpani, President and Col RC Kapoor, Treasurer informed Mr AS Rana that the present MC was dead serious about resolving the issue amicably and committed to preserving the interests of the Society. Mr AS Rana brought out the following points:-

(a) The previous MC had humiliated him by banning his entery into the Society and hurled insults at him by calling him a thief.

(b) He was never against an 'out of court settlement', but the previous MC never met him as an elected body; one ar two individuals used to meet him without any direction on negotiations to be pursued.

(c) His subbordinate, Mr Gopal, was unceremoniously thrown out of Flat No 110.

(d) He insisted that all allegations of theft be cleared against his name before a GBM of the Society.

(e) He is willing to discuss the case further to negotiate an 'out of court settlement'.

Finally, both sides agreed to meet again to take up the cudgels from where they were left during this meeting

14 Dec 2008: The Second Meeting With Mr AS Rana

1. An MC Meeting was held in the Society office at 1700 hrs. All MC members less Mr LC Tomar were present. The single point agenda of the meeting was to meet Mr AS Rana of Rana Construction Co. and negotiate terms for ‘out of court settlement’ of the case pending against him in High Court of Delhi

2. Before Mr AS Rana arrived, the Secretary recounted all that had transpired at the first meeting with Mr AS Rana on 23 Nov 2008. Mr AS Rana arrived at the Society office at 1730 hrs accompanied by Mr Beniwal (Bhai Saheb) and Mr BN Singh. At the outset, he enquired if the MC had any concrete offers / proposal to make. He was informed by Mr AK Malpani and Col RC Kapoor that concrete offers / proposals can only be made once the MC is convinced that he was willing for a reasonable settlement, not detrimental to larger interests of the Society, out of court. Mr Rana the made the following points:-

(a) He said all members of the Society had got a flat each for them and should be happy with that.

(b) He enquired how many unallotted flats still remained in the Society. The implication, perhaps, was that these should go to him. He was informed that 17 flats were left unallotted after the draw of lots held on 04 Oct 1998; however, these flats were subsequently allotted to new members enrolled by the then MC and these new members were now in possession of their respective flats.

(c) He said his lawyer had informed him that the Society’s dues now amounted to Rs 75 lakhs plus 108 % interest on that sum.

(d) That should the Society decide to sell any of its vacant flats, it would not be allowed to sell it at par with prevailing market rates and each flat would fetch only about Rs 37 to 38 lakhs.

(e) He agreed that the court case could drag on for another five to seven years. He seemed aware of the Society’s precarious financial situation in continuing with the case.

3. Brig Rakesh Goel categorically told him that any solution negotiated for ‘out of court settlement’ must also be beneficial for the 160 members of the Society and backed by a GBM decision as well as legally correct. All present agreed that this was sound advice and principally correct.

4. Mr. A. K. Malpani informed Mr. A.S. Rana, as done in the first meeting too, that beyond the amount deposited with Delhi High Court (Rs.37,50,000/- the Society had no other funds. He mentioned the amount spent to settle the "Chand Case" to drive home the point that some flats were indeed vacant but were disputed and had claimants who had gone to various courts to gain possession of the same.

5. Mr. Rana stated that, should such flats go to him as part of the negotiated solution, he would be responsible to deal with the legal baggage such flats carry with them. He said he would be able to deal with the contenders at his own.

6. After Mr. Rana had left, the MC mulled over his possible intentions and the options available with the Society to find a solution. All agreed that Mr. Rana had an eye on vacant flats of the Society. The Secretary was tasked to identify such flats and determine their legal status by 7 P.M. on 15th December 2008. It was also decided to explore possibility of handing over one such flat to Mr. A. S. Rana with the proviso that the Society would get back the Rs.37.5 lakhs currently under deposit with the High Court. This option may also be pursued with the approval of the GBM.

MINUTES OF THE MANAGEMENT COMMITTEE MEETINGS

24.07.2005.

An Emergency meeting of the Managing Committee held on 24.07.05 at Society Office, i.e. Plot No. 7, Sector – 4, Dwarka-I, New Delhi-110075 at 1300 P.M. under Chairmanship of Shri K. Subramanian, President,

The following members have attended the meeting: -

Shri K Subramanian,
Shri Praveen Kumar
Shri M. K. Negi
Shri B. K.Srivastava,
Shri Y. S. Mathur
Shri Rajeev Manchanda

1. The proposal of Airtel to lay down the cables for telephone/broadband services is discussed and the approval is ratified. It is also decided to allow them (Airtel) to install a Advertisement Board along with Society’s name and address.

2. The Notice received by the Secretary in respect of criminal complaint of Shri Shyam Choudhary from S.I., Police Post, Sunlight Colony, New Delhi is discussed. It is decided to file a suitable reply through advocate Shri Sanjiv Gupta. Secretary is authorised to file the reply after consultation with Advocate.

3. Annual Accounts of the Society for the year 2004-05 are approved. President, Secretary and Treasurer are authorised to sign the Accounts.

4. Secretary presented the list of members which will be valid for next election. The list is approved.

5. It is decided that we may become a member of Federation of C. G. H. S., Dwarka. Shri M. K. Negi or Shri Y. S. Mathur are authorised to represent the Society in the Federation.

6. It is decided to celebrate Independence Day on 15th August 05 as in the previous years. Light refreshment may be served.


Sd/- K. Subramanian

Sd/- Praveen Kumar

Sd/- M. K. Negi

Sd/- Y. S. Mthur

Sd/- B. K. Srivastava

Sd/- Rajeev Manchanda

12.06.2005.

An Emergency meeting of the Managing Committee held on 12th June 2005 at Society Office, i.e. Plot No. 7, Sector – 4, Dwarka-I, New Delhi-110075 at 11.00 A.M. under Chairmanship of Shri M. K. Negi, Secretary.

The following members have attended the meeting: -

Shri M. K. Negi
Shri Y. S. Mathur
Shri B. K. Srivastava
Shri S. K. Khanwalkar
Shri Rajeev Manchanda
Smt. Jaswanti Devi

1. The notice dated 5.6.05 issued by Shri Rajeev Manchanda was issued after concurrence and authorization of M.C. members on phone. The Committee reaffirms that Police personnel /Govt. servants who come in pursuance of investigation / search / seizure service of notices etc. shall be permitted inside by the Security Guards after verifying bonafides of such visitors.

2. Secretary informed that the award of Arbitration in case of Shri Rana contractor is likely to come shortly. He also informed that as informed by Shri Sanjeev Gupta, Advocate a stamp duty amounting to Rs. 4 lakhs @ 2% of Rs.2.00 Crores (our counter claim) is to be deposited. As this is huge amount which may require approval General Body, it is decided to await the award of Arbitration.

3. It is decided to take necessary action for transfer of membership / name in following cases: -

Flat No. Mem.No. Name
(a) 136 294 Shri Ramoday Singh
(b) 95 450 Smt. J. Shakuntala w/o Shri Janardhan
(c) 29 312 Smt.Sunita Shad in place of A. K. Shad

4. It is decided to become a member of Federation of C. G. H. Society. Shri Negi Secretary will represent the Society.


Sd/- M. K. Negi
Sd/- Y. S. Mathur
Sd/- B. K. Srivastava
Sd/- Rajeev Manchanda
Sd/- Jaswanti Devi

15.05.2005.

An Emergency meeting of the Managing Committee held on 15th May 2005 at Society Office, i.e. Plot No. 7, Sector – 4, Dwarka-I, New Delhi-110075 at 11.00 A.M. under Chairmanship of Shri K. Subramanian, President.

The following members have attended the meeting: -

Shri K. Subramanian
Shri Praveen Kumar
Shri M. K. Negi
Shri Y. S. Mathur
Shri B. K. Srivastava
Smt. Jaswanti Devi

1. Letter received from Shri Ranbir Singh and others is discussed. It is decided that the comments/views of other members be obtained and it may also be ascertained whether the table tennis room is obstructing the fire exit.

2. The tiles flooring on terrace of three blocks is discussed. It is decided to obtain estimates quotations etc. A committee consisting of S/Shri A. K. Malpani, B. K. Srivastava, Miss Urmil Malhotra, D. V. Gupta/H.S. Mongia/ V. Dangi may oversee the estimate and work. It is also decided to approach Shri S. Srivastava to assist.

3. Approval for transfer of membership of Shri Kapil Bhatia (Flat No.89) is given.

4. It is decided to grant increment of Rs.200/- each p.m. to the Malis, i.e. Phagu Ram and Dilip. This will be effective from May 2005 (May salary).

5. It is decided to approach the RCS to hold election as per provisions of DCS Act, 2003 as soon as possible in view of the Award dated 11th May 2005 of J.R. received vide Arb. Case No.4453/AR/Arb/03-04/1128 dated 11.5.2005.

6. It is also decided to obtain comments/views of members/residents on following: -

(a) To impose penalty on washing of floors etc.
(b) To have speed breakers on left and right side of main gate in the by-lane.
(c) For the repairs of roof tops of all the blocks as the seepage has been reported verbally by some members.


Sd/- K Subramanian
Sd/- Praveen Kumar
Sd/- M. K. Negi
Sd/- Y. S. Mathur
Sd/- B. K. Srivastava
Sd/- Jaswanti Devi

10.4.2005.

An Emergency meeting of the Managing Committee held on 10th April 2005 at Society Office, i.e. Plot No. 7, Sector – 4, Dwarka-I, New Delhi-110075 at 11.00 A.M. under Chairmanship of Shri K. Subramanian, President.

The following members have attended the meeting: -

Shri K. Subramanian
Shri Praveen Kumar
Shri M. K. Negi
Shri Y. S. Mathur
Shri B. K. Srivastava
Shri Rajeev Manchanda
Smt. Jaswanti Devi

1. Show Cause Notice is discussed and Secretary is authorised to file a appropriate reply in consultation with Shri J. N. Gupta Advocate.

2. Water bill upto December 2004 (Rs.46503/- for last quarter) has been paid by the Society. The recovery for water charges from the occupied flat will be made after approval of General Body at appropriate rate.

3. Secretary informed about his deposition in the Court in respect of case against Shri Gopal’s illegal occupation of flat No.110. He informed that three flats 19, 53 and 164 are in possession of the Society. The Society has kept flat No.164in unfinished condition to show that the contractor has left many flats in that condition. This is being kept in that condition pending Arbitration Proceedings.

Sd/- K Subramanian
Sd/- Praveen Kumar
Sd/- M. K. Negi
Sd/- Y. S. Mathur
Sd/- B. K. Srivastava
Sd/- Rajeev Manchanda
Sd/- Jaswanti Devi

16.01.2005.

An Emergency meeting of the Managing Committee held on 16th January 2005 at Society Office, i.e. Plot No. 7, Sector – 4, Dwarka-I, New Delhi-110075 at 11.00 A.M. under Chairmanship of Shri K. Subramanian, President.

The following members have attended the meeting: -

Shri K. Subramanian
Shri Praveen Kumar
Shri M. K. Negi
Shri Y. S. Mathur
Shri S. K. Khanwalkar
Shri B. K. Srivastava
Shri Rajeev Manchanda
Lt. Col. R. D. Sharma
Smt. Jaswanti Devi

1. Annual Accounts for the year 2003-04 are discussed and President, Secretary and Treasurer are authorised to sign the Accounts and hand over the Accounts to Auditors.

2. Discussed the letter received from RCS regarding Election and it is decided to inform RCS that the Election is being kept in abeyance.

3. The following work/items are also approved: -

(a) Bonus to be paid to employees @ 15 days.
(b) Three Water tanks of 1000 litres to be fitted for filling of water.
(c) (I) AGM proposed to be held on 27th Feb 05. Secretary authorised to issue the Agenda etc.
(II) Shri M. K. Negi, Secretary is also authorised to file arbitration case against Shri V. S. Nagar for recovery of dues.
(d) Shri R. D. Sharma / R. Manchanda are authorised for fixing of Pedestrian Gate, Pipes for the drains in Balconies and white washing in Parking lots.


Sd/- K. Subramanian

Sd/- Praveen Kumar

Sd/- M. K. Negi

Sd/- Y. S. Mathur

Sd/- S. K. Khanwalkar

Sd/- B. K. Srivastava

Sd/- Rajeev Manchanda

Sd/- R. D. Sharma

Sd/- Jaswanti Devi

19.12.2004.

A meeting of the Management Committee held on 19.12.2004 in the Society’s office under the Chairmanship of Shri K. Subramanian.

The following attended the meeting: -


1. K. Subrmanain
2. Praveen Kumar
3. M. K.Negi
4. Y. S.Mathur
5. Rajeev Manchanda
6. S. K. Khanwalkar
7. Smt. Jaswanti Devi
8. B. K. Srivastava

Secretary informed that S/Shri M.K. Negi, Rajeev Manchanda, S. K. Khanwalkar and Lt. Col. R. D. Sharma (Co-opted member) have resigned voluntarily. M.C. accepted the resignation. It is decided to hold elections for four vacancies. The election will be held on 30.1.2005 out of four vacancies, one is reserved for women member. Shri R. V. S. Mani is appointed as Election Officer. The Secretary is authorised to chalk out the election programme with Election Officer.

Secretary informed that the list of defaulter members has already been displayed on Notice Boards of the Society. List of 148 members eligible for the Election and list of 16 members (who have sold out their flats) not eligible for election will also be displayed on the Notice Boards shortly.

It is also decided that incase of new Act and Rules are notified by the concerned authority before filing of Nominations, the Secretary may direct the Election Officer to hold the election of entire MC.

The meeting ended with a vote of thanks to the Chair.

Sd/- K. Subramanian
Sd/- Praveen Kumar
Sd/- S. K. Khanwalkar
Sd/- M. K. Negi
Sd/- Jaswanti
Sd/- Y. S. Mathur
Sd/- B. K. Srivastava
Sd/- Rajeev Manchanda.

09.10.2004.

An emergency meeting of the Managing Committee held on 09.10.2004 at Society Office, i.e. Plot No.7, Sector 4,Dwarka I, New Delhi at 1100 A.M. under Chairmanship of Shri K. Subramanian, President.

The following members have attended the meeting: -

Shri K. Subramanian
Shri Praveen Kumar
Shri B. K. Srivastava
Smt. Jaswanti Devi
Shri M. K. Negi
Shri Y. S. Mathur

Discussed the Annual Accounts for the year 2003-04. Secretary informed that a few members have furnished the confirmation from Banks regarding payment made by them earlier. In view of the confirmation it is decided to accept and adjust the payment of S/Shri K. Balasubramanian (Membership No.___) Rs.25,000/-; Anupam Saxena (membership No. ) Rs.25,000/-; L. C. Tomar (Membership No. ) Rs.30,000/-; Aruna Vijay (Membership No. ) Rs.25,000/-; Lokesh Vyas (Membership No. ) Rs.10,000/-.

It is also decided to accept the request of Dr. Radhakrishnan(Membership No. ) and to adjust Rs.25,000/- as One Time Maintenance out of Rs. 2,75,000/- booked under Equalisation Money.

2. It is decided to sought extention of time frame Arbitrator for filing reply and obtain a defect report from approved Agency against the contractor M/s Rana Construction.

3. It is decided to start the election process for 1/3rd post. There is one vacant position in respect of Shri R. D. Sharma who was a co-opted member. Two other vacancies will be decided by draw of lots. However, election for all the post will be held if Notification in terms of new act is brought out.

4. The matter regarding car parking is reconsidered and it is decided that from 1st December 2004, non allottees will not be allowed to park their cars in allotted car parking unless they produce the written permission from the allottees. Non allottees may park their cars in vacant parking (yet to be allotted No. ) and marked parking on the right side of Block A and back side. These marked parking can be used by members/residents at a nominal charge of Rs.50/- per month.

5. It is also decided to convert part of two big parking space (No. & ) for placing a table tanis table. These car parking may be given at Rs. 1lakh instead of Rs.1.5 lakhs.

6. The case of non-payment Electricity dues by Shri V. S. Nagar and his letter dated 20.9.2004 is also discussed. It is decided that he may be given another chance to settle the dues. A suitable reply may be sent.

Sd/- K. Subramanian
Sd/- B.K. Srivastava
Sd/- Praveen Kumar
Sd/- M. K.Negi
Sd/- Y. S. Mathur
Sd/- Jaswanti

12.9.2004.

An emergency meeting of Managing Committee held on 12.09.2004 at Society office, i.e., Plot No.7, Sector 4, Dwarka I, New Delhi at 4.00 P.M. under chairmanship of Shri K. Subramanian, President.

The following members have attended the meeting: -

1. Shri K. Subramanian
2. Shri Praveen Kumar
3. Shri M. K. Negi
4. Shri B. K. Srivastava
5. Shri Rajeev Manchanda
6. Smt. Jaswanti Devi
7. Shri Y. S. Mathur

1. Secretary informed the position of Court cases – Rana’s plea for impleading him in the case filed
against Gopal has been rejected. Ex-parte decision for the recovery suit filed against Gopal has been taken by the Court and an order is being issued.

2. The appointment of Arbitrator by High Court in respect of case filed by M/s Rana Construction was discussed. It is

20.07.2004

An emergency meeting of managing committee held in Society office at 9.30 PM on 20.04.2004 to discuss the problems created by Shri V. S. Nagar (resident of Flat No.49) following disconnection of his electricity connection due to non-payment of electricity bills. The following members attended the meeting chaired by Shri Praveen Kumar, Vice President.

Shri Praveen Kumar
Shri M.K. Negi
Shri Y. S. Mathur
Shri B. K. Srivastava
Shri Rajeev Manchanda
Shri S. K. Khanwalkar

The untoward situation arose due to Shri V. S. Nagar’s threat obstructing the employees in discharge of their duties and violent behaviour against Society’s employee and one of the office bearer. After discussing the written complaint of Shri Y. S. Mathur, Treasurer along with written complaint of Shri Babu Ram, Electrician and Shri S. S. Chauhan, Manager, it is decided that a F.I.R. be lodged with the Police to take appropriate action against him.

M.C. Members unanimously condemned the violent behaviour and unworthy conduct of Shri V. S. Nagar against the office bearer and employees of the Society. Further, his unauthorised activities, i.e. handling of Electricity installation tantamount to taking law into his own hands.

It is also decided that additional security may be arranged for safeguarding the property of the Society.

It is also decided that electricity may be restored if he pays atleast 50% of outstanding electricity dues immediately and rest within 30 days.

The meeting ended with a vote of thanks to the Chair.

Sd/- Praveen Kumar
Sd/- M. K. Negi
Sd/- Y. S. Mathur
Sd/- Rajeev Manchanda
Sd/- S. K. Khanwalkar
Sd/- B. K. Srivastava

11.07.2004

The Emergency Meeting of the Managing Committee of Din Co-operative Group Housing Society Ltd. held at site office at 4,00 P.M. under the Chairmanship of Shri Praveen Kumar, Vice President.

The following members have attended the meeting.

Shri Praveen Kumar
Shri M. K.Negi
Shri Y. S. Mathur
Shri Rajeev Manchanda
Shri B. K. Srivastava
Smt. Jaswanti Devi

1. The Secretary placed the Rectification Order received from House Tax Assessment & Collection Department of the MCD and informed that the RV has been reduced from Rs.65,800/- to 59,500/-. He also informed that he has obtained Covered Area Certificate along with connected sanctioned Plan from the Architect to facilitate taking decisions to pay House Tax. Shri A. K. Malpani and Shri D. V. Gupta were requested to work out the correct amount of House Tax to be paid which could be circulated to all members before due date.

2. The Secretary informed that the court case in respect of MCD regarding House Tax has been withdrawn in the public interest to obtain Rectification Order from MCD. The MC accepted the decision taken by the Secretary in emergency.

1. It is decided to keep pending the repairing programme of three vacant flats, i.e. flat No.19, 53, & 164 till further decision. Some members are of the view that these flats may be offered in As is condition.

2. Arbitration award was placed before the members by Shri R.V.S. Mani, Arbitrator which was accepted by the MC and it is decided that Electricity connection of Flat No.49 be cut off after 5 days of serving the Award to Shri V. S. Nagar if he does not clear the Electricity Charges upto 30 Jun 2004 including penalties and other society dues. Regarding other dues, the society will initiated recovery action as per Co-operative Societies Act & Rules. It is also decided the withhold the facilities like intercom etc.


3. Any other items:-

(a) It is decided that resolution passed by the MC meeting held on 09.05.2004 regarding increment in salary to the employees of Society be implemented.

(b) The MC decided to provide drain water pipes in all balconies of all flats and quotations be obtained in this regard.

The meeting ended with a vote of thanks to the Chair.


Sd/- Praveen Kumar
Sd/- M. K.Negi
Sd/- Y. S. Mathur
Sd/- Rajeev Manchanda
Sd/- B. K. Srivastava
Sd/- Jaswanti Devi

09.05.2004.

The Special Emergency Meeting of the Managing Committee of Din Co-operative Group Housing Society Ltd. held on 09.05.04 at site office at 11.45 Hrs. under the Chairmanship of Shri Praveen Kumar, Vice President.

The following members have attended the meeting.

Shri Praveen Kumar
Shri M. K.Negi
Smt. Jaswanti Devi
Lt. Col R. D.Sharma

Shri Rajeev Manchanda

1. The Managing Committee has decided to appoint an advocate for Arbitration case filed by M/s Rana Construction at Delhi High Court and also cases filed by Shri Shyam Choudhary against the Society at Noida.

2. The MC has decided, that the Committee has no objection for change of Membershipof Shri P. K. Jha to his nominee as per rules and regulations and the case will be sent to RCS for approval.

3. The Vice President has rejected the resignation received from Shri M. K. Negi and asked him to continue. The MC has endorsed the rejection of the resignation tendered by Shri M. K.Negi, Secretary.

4. Any other items

(a) As per AGB Meeting date 24.08.2003 it was decided that a monthly rent will be charged for using unallotted garages. Today the MC has decided that a rent of Rs.500/- per month shall be charged for such parking areas.

(b) Duplicate Share certificate be issued to Smt. Aruna Sharma, Memb. No.257 of Flat No.144.

(c) The MC has no objection for change of Membership of Shri A. S. Gulia as per rules and regulations and case be sent to RCS for approval.

(d) The matter regarding payment of Electrical charges by Shri V. S. Nagar referred to Arbitrator for decision. The MC appointed Shri RVS Mani as Arbitrator in this connection

(e) Electric Meter & TPL be purchased as per quotationreceived from M/s Gupta Sons.

(f) Salary of Shri Gauri Shankar, Electrician be increased by Rs.450/- per month, of accountant Shri Rajender Singh by Rs.300/- per month, of Shri Babu Ram, Electrician by Rs.150/- per month and Rs.500/- per month (Rupees five hundred per month) with effect from 01 May 2004.

(g) Lift Cabin in ‘C’ Block is without looking mirror and the same be installed there at the earliest and amount incurred shall be recovered from Smt. Madhu Malik, owner of Flat No.150 (M.No.346).

(h) Regarding legal expenses and Intercom system it has been decided by the MC to make payment of legal bill for Rs.22,501/- to Shri Sanjeev Gupta, Advocate, andRs.19,300/- to M/s R. P. Telecommunication for installation of Consol in Intercom system.

(i) The matter relating to seepage in a few flats of the Society were discussed with reference to a report received from Shri B. K. Srivastava, Chairman Repair & Maintenance Committee. It has decided to start with the repair work. The MC has sanctioned Rs.2000/- tentatively.

(j) The MC has decided to purchase Electrical Meter quantity fine from M/s Gupta Sons as per quotation received.

The meeting ended with a vote of thanks to the Chair.


Sd/- Praveen Kumar
Sd/- M. K.Negi
Sd/- Jaswanti Devi
Sd/- Lt. Col R. D.Sharma
Sd/- Rajeev Manchanda

11.04.2004.

The Emergency Meeting of the Managing Committee of Din Co-operative Group Housing Society Ltd. held at site office on 11 Apr 2004 at 16.00 Hrs. under the Chairmanship of Shri K. Subramanian, President.

The following members have attended the meeting.

(a) Shri K. Subramanian
(b) Shri M. K.Negi
(c) Shri Y. S. Mathur
(d) Shri S.K.Khanwalkar
(e) Smt. Jaswanti Devi

1. The Secretary informed the MC that he has verified the records / vouchers, submitted by Ex-Secretary to the Inspecting Officer (appointed by the Hon’ble Court) which are lying in the Police Station, Uttam Nagar Malkhana. He further stated that he had found that the amount of Rs.16,69,577/- is not related to the cost of construction. He also placed details of the above-mentioned amount. The MC decided that an appeal for rectification of House Tax may be filed in the House Tax Department of MCD. If an affidavit is required to be submitted to the MCD in this matter the Secretary was authorised to do the same on behalf of Din Co-operative Group Housing Society Ltd.

2. ANY OTHER POINTS.

(a) It was decided that a member of the Society wanting to use the Society premises for family functions will be required to pay Rs.1000/- per day as charges for extra electricity consumption, cleaning of the area and other charges, however a tenant will be required to pay Rs.2000/- as such charges. The resident will be allowed to hold functions in the premises of the Society in respect of his blood relations only.

(b) Shri M. K. Negi informed the MC that he has not received any refund towards his car parking area as per earlier decision of the MC and requested to release the amount. The MC reiterated to make payment to Shri M. K. Negi accordingly.

(c) The MC decided to complete the finishing work in respect of flat No.19, 53, 164 and application for change of membership in respect of Smt. Randeep Kaur (M-437) and Smt. Anupamjit Kaur (M-236) are accepted. The meeting ended with a vote of thanks.


Sd/- Shri K. Subramanian
Sd/- Shri M. K.Negi
Sd/- Shri Y. S. Mathur
Sd/- Shri S.K.Khanwalkar
Sd/-Smt. Jaswanti Devi

28.03.2004.

The Emergency Meeting of the Managing Committee of Din Co-operative Group Housing Society Ltd. held at site office on 28 March 2004 at 12.15 P.M. under the Chairmanship of Shri K. Subramanian, President.

The following members have attended the meeting.

1. Shri K. Subramanian
2. Shri M. K.Negi
3. Shri Y. S. Mathur
4. Smt. Jaswanti Devi
5. Shri B. K. Srivastava
6. Shri Praveen Kumar
7. Shri Rajeev Manchanda

1. The Secretary placed the order of MCD House Tax Department in front of the MC Members and explained brief details of Tax and payable amount in front of the Special invitees, who attended the meeting. It was decided to deposit the tax before 31 Mar 2004. It is found that the rateable value of a flat is still more due to suspense account. Application for rectification may be filed to bring down the rateable value.

2. The Secretary informed the MC members that we have received a bill from MCD towards Land Tax upto the 05.09.1999 amount to Rs.2,22,176/- after 20% discount payable by 31 Mar 04. It is decided that the Tax may be deposited by the due date. One FD for one Lac may be encashed for payment of Land Tax, if necessary.

3. The Secretary also informed the latest position status of the Court cases.

It is decided that damages suit may be filed against Shri Gopal for his illegal stay in flat No.110.

We have filed an application Smt. Vandana Chopra and others case in the Tis Hazari Court has no jurisdiction under Section 60, 61 and 90 under the Societies Act. Since the Hon’ble Court has rejected our plea. The MC decided to file the case in Delhi High Court.

4. ANY OTHER POINTS.

(a) Shri M. K. Negi informed the MC that his request for surrender of his Car Parking Area was accepted by the MC in emergency meeting of the MC held on 21 Dec. 03. The Car Parking has already been allotted to Mrs. P. S. Sarwate and initial installment of Rs.25,000/- has been received on14 Mar 04 from the allottee and the same has been deposited in the Bank.
Shri Y. S. Mathur wanted to know the procedure for allotment of Car Parking. The President also desired that the application for allotment and position of unallotted parking area be put up to the MC in future. Shri Y. S. Mathur also wanted clarification for refund of money as there is no procedure. In other cases adjustment have been made and money has not been refunded.

It was clarified by the Secretary that the amount was adjusted to Monthly Maint. where it was small amount but in case of Car Parking the amount is 70,000/-. The MC decided to refund the amount received from Shri M. K. Negi and to issue a cheque for Rs.25,000/-.

(b) After due negotiations, it is decided to increase Rs.200/- and fix monthly salary of the Plumber at Rs.320/- who was employed on 1 Jan 04 as per minutes of the emergency meeting held on 21 Dec 2003.

(c) The matter regarding termination of services from Society of Shri Kesri Kumar Singh, employee due to his unacceptable behaviour was also discussed.

Shri Y. S. Mathur insisted that there was no need for any written complaint as there is no procedure. Other employees have earlier been terminated without any written notice or written complaint, even without informing the MC. It was further decided unanimously that all such cases of removal of employees must be brought before the MC for approval. The meeting ended with a vote of thanks to the Chair.

Sd/- K. Subramanian
Sd/- M. K. Negi
Sd/- Y. S.Mathur
Sd/- Jaswanti Devi
Sd/- B. K. Srivastava
Sd/- Praveen Kumar
Sd/- Rajeev Manchanda

29.02.2004.

Meeting of the Managing Committee of Din Co-operative Group Housing Society Ltd. held at site office on 29.02.2004 under the Chairmanship of Shri K. Subramanian, President at 1100 hours.

The following members have attended the meeting.

1. Shri K. Subramanian
2. Shri M. K.Negi
3. Shri Rajeev Manchanda
4. Shri B. K. Srivastava
5. Shri Y. S. Mathur
6. Smt. Jaswanti Devi
7. Shri S. K. Khanwalkar

1. The Secretary informed the status of the Court cases.

(a) It is decided that recovery suit may be filed against Shri Gopal for recovery of rent and damages for the flat No.110 which is unallotted flat.

(b) Appeal has been filed against Stay Case of 3 flats in Hon’ble High Court

(c) Court Case of Smt. Prem Lata has been dismissed by the Court.

(d) Shri Praveen Kumar, Vice President may be requested for suitable reply to letter received from M/s Rana Constructions against their demand.

2. The Secretary informed the M.C. Members about the water supply charges bill received from DDA for the period from 06.10.1999 to 20.10.2003 and 21.10.2003 to 15.02.2004 amounting to Rs.4,62,-69/- due to be paid by 05.3.2004. It was decided that 50% of the bill amount may be paid by the Society after negotiations and balance may be paid in installments.

3. The Secretary informed the MC Members that he has collected the required documents from Chartered Accountant and Architect for House Tax purpose. The MC authorised the Secretary to submit these documents to the House Tax Department for fixation of House Tax (Property Tax) as early as possible.

In case the House Tax Department asks for undertaking for suspense account, the Secretary is authorised to give the undertaking on behalf of the Society.

4. ANY OTHER ITEMS.

(a) The Secretary placed the Audit Report for the period 2002-2003 for information of the M.C. Members.

(b) The MC passed the bill received from Shri J. N. Gupta Advocate towards legal expenses, for payment of Rs.5500/- by cheque.

(c) Rs.1000/- was sanctioned for expenditure towards Holi Celebrations.

(d) All bills towards legal expenditure will be passed by Shri Praveen Kumar, Vice President before making payment in future.

(e) As per RCS directions, the MC decided to issue share certificate to Shri K. Ramachandran (Flat No.104) and to issue a receipt for Rs.110/- towards cheque received from the individual (Rs.100/- as a Share Money and Rs.10/- as Admission fee). The Secretary informed that his case for membership has already been approved by the M.C. and forwarded to RCS for approval.

(f) The MC nominated following persons as Chairman for the Committee indicated as under:-
(i) Grievance Committee - Shri Thakur Datt (Flat No.34)
(ii) Repair & Maintenance Committee - Shri B. K. Srivastava (Flat No.148)
(iii)Extension of Balconies Committee - Col. R.C.Kapoor (Flat No.24)

The Chairman may conduct monthly meeting on every second Sunday to discuss the related matter and submit their report / suggestions to the MC for approval action.

(g) The Secretary placed case of Dr. S. Radhakrishanan about outstanding dues towards OTM Rs.25,000/- which was noticed during audit. The Secretary informed that Society has asked him to produce receipt for verification but he failed to produce receipt. He did not clear the dues as well. The Secretary also informed the Committee that electricity supply of his flat (No.39 vacant flat) has been disconnected. It is decided that electricity connection may be restored after clearance of the said dues.

(h) was raised by Shri B. K. Srivastava regarding parking of visitors vehicles outside the gate and it was decided to continue parking of such vehicles outside the gate till further order.

(j) Shri S. S. Chauhan, Office Manager is advised to put up a Notice regarding seepage in the flats. Members may be requested to give in writing about seepage details and their suggestions for the exertion of repair.

The meeting ended with a vote of thanks to the Chair.

Sd/- K. Subramanian
Sd/- B. K.Srivastava
Sd/- M. K. Negi
Sd/- Rajeev Manchanda
Sd/- Jaswanti Devi
Sd/- Y. S. Mathur
Sd/- S. K. Khanwalkar

21.12.2003.

The Emergency Meeting of the Managing Committee of Din Co-operative Group Housing Society Ltd. held at site office on 21 Dec. 2003 under chairmanship of Shri K. Subramanian, President at 11.30 Hrs.

The following members have attended the meeting: -
1. Shri K. Subramanian
2. Shri M. K. Negi
3. Shri Y. S. Mathur
4. Shri Rajeev Manchanda
5. Shri S. K. Khanwalkar
6. Shri Praveen Kumar
7. Smt. Jaswanti Devi

1. The Secretary informed the status of the Court cases. He also informed that Shri Madan Sharma, ex-Secretary has handed over some records to the Inspecting Officer (SI) and the same is lying with Police Station Uttam Nagar (in Malkhana). It is decided that the records may be taken with permission of the Court.

2. It is also decided that Electricity connection of Flat No.110 occupied by Supervisor of the earlier contractor, should be cut off with immediate effect as he is not paying the electricity charges for the past few months.

3. Letter of M/s Rana Constructions Co. dated 24.11.2003 is discussed in the meeting. Secretary informed that as per statement of payment ./ TDS Certificates issued by Shri Madan Sharma the then Secretary on 11.04.2000 for the TDS amount is Rs.2,85,070/-, it is evident that an amount of Rs.1,29,57,722/- was paid to M/s Rana Construction Co., however, he is showing Rs.30 Lakhs instead of Rs.1,29,57,722/-. It is decided that his account may be checked and statement of account be prepared with reference to record / details of payment available including the charges for the work not done by him (e.g. for completion of work in 70 flats) and substandard work done by him. Suitable reply be sent to M/s Rana Construction Co. with consent of Shri Praveen Kumar and the Advocate and Shri S. Kulshrestha has already been appointed as Arbitrator by President as per the agreement.

4. For the payment of pending water bill amount it is decided that a meeting be fixed with WD-9, DDA office at Sector 3 to revise the amount at the earliest possible.

5. It is decided that the Ground Rent for the year 2003 be paid to the DDA, outstanding list of Ground Rent dues should be displayed on the Notice Board and notice be sent to members not residing in the Society to clear dues immediately. It is resolved that FDR for Rs.02 lakhs be encashed to make payment of the Ground Rent for the year 2003.

6. The Secretary placed the Accounts for the period from 01.04.2002 to 31.03.2003. It is decided that the current liabilities of Rs.1,14,56,724/- be transferred to Reserve funds Account and conversion charges of Rs.5,71,500/- be transferred to DDA Account because the amount was deposited with DDA by the then Secretary and Rs.1,03,500/- be transferred to other expenses.

ANY OTHER ITEMS.

7. Notice to be given to the defaulters for outstanding dues against them amounting to Rs.25,000/- and above asking for clearing the dues by 15 Jan. 2004 failing which Arbitration case be filed against them. Letter should be written to the parties for recovery of amounts outstanding against them as per Audit Report.

8. It is decided that a Bank Account for our society be opened at the HDFC Bank Ltd. ( Newly opened branch) at Dwarka, New Delhi.

9. It is decided that one Plumber may be appointed on regular basis at the Pay Scale of Rs.3000/- per month.

10. It is decided that the office room (Old office) be modified with extension of Balcony.

11. An application received from Shri M. K. Negi (M.No.437 – Flat No.146) has been accepted for surrender of his Car Parking Area No.76 and it is decided that the amount paid by him in this regard will be refunded / adjusted after allotment of that Parking Area to another member and receipt of money from that member

12. It is decided that for maintaining the garden/parks, society shall purchase manure, soil and one machine for spraying the insecticide. The meeting ended with a vote of thanks to Chair.

Sd/- K. Subramanian
Sd/- Praveen Kumar
Sd/- M. K.Negi
Sd/- Y. S.Mathur
Sd/- Rajeev Manchanda
Sd/- Jaswanti Devi
Sd/- S. K. Khanwalkar.

02.11.2003.

The Emergency Meeting of the Managing Committee of Din Co-operative Group Housing Society Ltd. held at site office on 02 Nov. 2003 under chairmanship of Shri K. Subramanian, President at 01.00 P.M.

The following Members have attended the meeting: -

1. Shri M. K. Negi
2. Shri Rajeev Manchanda
3. Smt. Jaswanti Devi
4. Shri Y. S. Mathur
5. Shri K. Subramanian
6. Shri B. K. Srivastava

1. The Secretary informed the Committee that we have received show cause notice u/s 32 from R.C.S. shown it. The MC decided to submit reply to RCS. Shri J. N. Gupta has been appointed as Advocate for this purpose. The Committee authorised Shri Praveen Kumar, Vice President, Shri M. K. Negi, Secretary and Y. S. Mathur Treasurer to meet the advocate and get the reply prepared and proceeds.

2. Any other items.

(a) Water Bill has been discussed and it is decided that suitable reply should be submitted and payment as per earlier meter reading be made.

(b) Norms discussed for functions, parties and maintenance of garden as under: -

(i) No music after 10 P.M. and low volume music before that.

(ii) Serving of liquor during parties will not be permitted unless licence has been obtained from Excise Department.

(iii) Cleaning of area after the function will be responsibility of the Member / Resident Organizing the function. Else Rs.200/- will be charged.

(iv) No extra digging for tentage will be allowed. Permanent holes on the floor will be used for Kanaths/Tents. Tentage will be pitched / unpitched in the day time only.

(v) Electricity / generator charges @ Rs.400/- per day will be deposited at Society office by cheque.

(vi) No one will sleep in the pitched tents during night. Retrieval of tents etc. will not be allowed after11 P.M. to 6 A.M.

(vii) The objections of members to any violation of norms will be rectified by the concerned member/resident immediately

(viii) The visitors of such functions will part their vehicles outside the Society Gate after parking area near ‘A’ Block is full.

(ix) No one will be permitted to cross the lawns.

(x) The MC decided to provide 6 chairs each in all the three blocks which will be kept in garages as desired. Members are requested to co operate for safe custody and usage of the chairs.

3. Committee is surprised to seethe appeal of Mr. V. S. Nagar received from R.C.S. under Notice No.F.47/852/GH/Coop/SW/1252 dated 29.10.2003. The Secretary informed the Committee that Mr. V.S. Nagar’s application was not forwarded to the RCS, but kept under consideration, since transfer of membership rule was under stay by the Hon’ble Court. The Hon’ble High Court vacated the stay in the month of April2003. When it came to our notice we wrote to Mr. V. S. Nagar to apply for the transfer of membership on 31.08.2003. Accordingly he submitted his application on 22.10.2003 and simultaneously lodged a complaint of harassment of on27.10.2003. Firstly, Mr. V.S. Nagar is a defaulter for no payment of RWH which is due for a long time. Secondly he has purchased the flat for Rs. 7 lakhs as per lease deed submitted by him along with his application but all the members have contributed Rs.9.55 lakhs (including land money, construction money, development money, electricity security and one time maintenance). A suitable reply with factual position may be sent to RCS forwarding their copy of lease deed.

4. Application of Mr.Raj for membership has been kept pending under consideration.

5. The president suggested to improve maintenance of the garden.

6. The Secretary produced the list of Committees. It was read out and approved as

1. Grievance Committee,

2. Repair & Maintenance Committee,

3. Extension of Balcony Committee,

4. Social & Cultural Committee and

5. Security & Employees Administration Incharge.

7. Resignation of Lt. Col. R. D. Sharma from the responsibility of Security Incharge is kept pending and Mr .Saini was requested to discuss the matter with Lt. Col. R. D. Sharma and to look after the Security and Employees Administration till the matter is pending for further action.

8. Opening of account in HDFC is discussed and it is decided that HDFC Bank Ltd Sector 5 at Dwarka may be approached to obtain more information about facilities provided by that Bank. Decision will be taken after receipt of such information.

The meeting ended with a vote of thanks to the Chair.

Sd/- K. Subramanian
Sd/- M. K. Negi
Sd/- Y. S.Mathur
Sd/- Praveen Kumar
Sd/- Jaswanti Devi
Sd/- S. K. Khanwalkar.

28.09.2003.

The emergency meeting of the managing Committee of Din Co-operative Housing Society Ltd. held at site office on 28.09.2003 under chairmanship of Shri K. Subramanian, President at 10.30 P.M.

The following members have attended the meeting: -

1. Shri K. Subramanian
2. Shri M. K. Negi
3. Shri Y. S.Mathur
4. Shri S. K. Khanwalkar
5. Smt. Jaswanti Devi
6. Shri Praveen Kumar

1. Water Bill – It is decided to replace the water meter as desired by DDA. The bill raised by DDA is still on the higher side. DDA has been requested to revise the bill and payment will be made after receipt of revised bill. The society will bear the water charges upto 31st December 2003 after that members will be billed and amount collected.

2. Sub-Committee. – Vice President, Secretary and Treasurer authorised to nominate members for
the following committee: -
(a) Grievance Committee
(b) Repair & Maintenance Committee
(b) for Extension of Balcony.

3. House Tax –The members may be advised to pay the Tax on previous year’s basis. However, the matter will be taken up with the next Lok Adalat of MCD for fixing the rateable value.

4. Enrolment of new member:- The application of Shri Rajesh Kumar s/o Shri J. N. Sinha for membership of the society is placed by the Secretary for consideration. It is decided that the applicant may be informed that his membership will be checked when the stay order of the Court is vacated.

5. Smt. Kamlesh Sethi:- The case discussed. The membership of Shri G. Sethi husband of late Smt. Kamlesh Sethiwill be considered when the stay order of the court is vacated. Secretary informed that the next date of case relating stay for three flats is 134th October for order.

6. Court Cases: - Secretary informed that two cases have been filed. One for the appeal against the Arbitration award in Chand Construction case and second for rendition of Account against previous President, Secretary and Treasurer.

7. Appointment of Security Incharge: - Shri R. D. Sharma is co-opted as member of M.C. against the vacancy of Smt. H. K. Anand who has resigned. Shri M. K. Negi Secretary proposed the name of Shri R. D. Sharma for M.C. member and all agreed. Shri R. D. Sharma is also appointed as Incharge of Security and Administration of employees.

8. Any other item.

(a) Shri K. Ramachandran has purchased flat No.104 (free hold flat) and applied for the membership of the Society. He has deposited the requisite amount of Rs.10,000/- and all the documents. Committee decided to forward his case to R.C.S. for approval.

(b) It is decided to give Bonus to all employees @ 70% of the total salary (monthly) for the year 2001-02 & 2002-03.

(c) Backside fencing is to be increased. Repairs and maintenance committee may be asked to assess and give the estimate.

The meeting ended with a vote of thanks to the chair.
Sd/- K. Subramanian
Sd/- M. K. Negi
Sd/- Y. S.Mathur
Sd/- Praveen Kumar
Sd/- Jaswanti Devi
Sd/- S. K. Khanwalkar

31.08.2003

The Emergency Meeting of the Managing Committee of Din Co-operative Group Housing Society Ltd. held at site office on 31 Aug.2003 under Chairmanship of Shri Praveen Kumar, Vice President at 10.30 A.M.

The following members have attended the meeting: -
(1) Shri Praveen Kumar
(2) Shri M. K. Negi
(3) Shri S. K. Khandwalkar
(4) Shri B. K. Srivastava
(5) Shri Y. S. Mathur
(6) Shri Rajeev Manchanda

1. New members viz.S/Shri B. K.Srivastava and S. K. Khanwalkar are introduced and welcome. Smt. Jaswanti Devi could not attend as she is unwell.

2. Arbitration Award is discussed and it is noted that there are lacunas and deficiencies in the Award. It is agreed that the award may be challenged in the Court of Law. Legal action may be taken by Advocate to file an appeal.

3. House Tax demand received from MCD is discussed. It is agreed that some consultant / legal expert dealing in House Tax matters may be contacted to obtain the advice. In the meantime members may be advised to pay the provisional tax payment on the previous years pattern to avail the discount.

4. Water bill received from DDA is on high side, we may write to revise the demand.

5. Electricity bill for July 03 is discussed. BSPL has increased rates and added a fixed charges which would be around 22000/- p.m. It is decided that an amount of Rs.140/- p.m. may be recovered from all the members from August 03. Since the payment for July –3 bill has already been made, the recovery for electricity bill may be made @ 2.70 per unit to cover up the increased rates of electricity charges. This may be watched for a period of 3months to arrive at a fixed per unit.

6. Resignation of Smt. H. K. Anand is accepted, however, the reasons cited in her resignation are not true and she as a M.C. member never raised any issue.

The meeting ended with a thanks to the Chair.

Sd/- Rajeev Manchanda
Sd/- Y. S.Mathur
Sd/- S.K. Khanwalkar
Sd/- M. K. Negi
Sd/- B. K. Srivastava
Sd/- Praveen Kumar

06.07.2003

The meeting of the managing committee of Din Co-op Group Housing Society held at site office on 06.07.03 under the Chairmanship of Shri K. Subramanian, President of the Society at 4 P.M.

The following members have attended the meeting: -

1. Shri K. Subramanian
2. Shri M. K. Negi
3. Shri Rajeev Manchanda
4. Smt. Meena Gupta
5. Shri H. K. Anand
6. Shri Praveen Kumar
7. Shri Y. S. Mathur

1. The reply of the show cause notice received from Shri Ranbir Singh discussed. Further action will be taken after receipt of the report of Inquiry Officer appointed by R.C.S. though his reply is neither acceptable nor satisfactory.

2. The Secretary submitted a list of members in the prescribed form No.10 of Delhi State Co-operative Rules, 1973. The Committee decided to appoint Shri Sanjive Gupta as Election Officer who will notify the Election Schedule to the 1/3rd of the members of the Managing Committee.

Then the election followed by the General Body Meeting will be held on 10th August 2003 subject to confirmation of Election Officer. Smt .Meena Gupta has resigned due to health reasons. Her resignation is accepted by the Committee one vacancy fell vacant arising out of expulsion of Shri Ranbir Singh the third place, draw of lot is conducted from remaining seven members. Mrs. Anand requested to pick up one slip who picked up the slip bearing the name of Shri A. K. Malpani. Remaining six slips were also opened for verification by the members. All the members present signed the slip.

Out of the three vacancies one post is reserved for lady member.

It is further decided that those members who have paid the dues upto 30th June 2003 (except Rain Water Harvesting and Car Parking) are eligible to contest the election. The list of outstanding dues as on 22.06.2003 have already been displayed on the notice board.

The Secretary is authorised to coordinate and co-operate with the Election Officer. It is also decided that one observer from R.C.S. Office may be arranged to oversee the Election and proceedings of G.Body meeting.

3. The Auditor have been requested to submit his report for Special Audit Report for the period April 1997 to March 2002 at the earliest. The committee approved thepast payment made to Auditors against the bill for the audit fee submitted by them.

The meeting ended with a vote of thanks to the Chair.

Sd/- K. Subramanian
Sd/- Praveen Kumar
Sd/- M. K. Negi
Sd/- Y. S. Mathur
Sd/- H. K. Anand
Sd/- Rajeev Manchanda
Sd/- Meena Gupta

22.06.2003.

The meeting of the Managing Committee of Din Co-operative Group Housing Society held at site office on 22.06.2003 under Chairmanship of Shri K. Subramanian, President of the Society at 4.00 P.M.

The following members attended the meeting: -
1. Shri K. Subramanian
2. Shri M. K. Negi
3. Shri Y. S. Mathur
4. Shri A. K. Malpani
5. Shri Rajeev Manchanda
6. Smt. Meena Gupta
7. Shri Praveen Kumar

1. The Secretary explained the position of Court cases including the case filed against Shri Subhash Bhargav –Ex. President, Shri Madan Sharma – Ex. Secretary and Shri H. S. Mongia – Ex. Treasurer. The next date of hearing is 01 July 2003.

2. Accounts for the year 1997-98 to 2001-2002 prepared on the basis of available records and details available with the society, i.e. member’s personal files and copies of receipts furnished by the members, photocopies of Bank statements and the details of payments received by contractors and other parties.
The accounts were discussed and approved subject to a Note to be appended with the accounts. The Note is read out by the Secretary and approved. The President, Secretary and Treasurer are authorised to sign the accounts.

3. The matter has been taken up with DDA to bill on the basis of Meter reading and we may await their reply for payment of water charges.

4. Reply to the show cause notice received from Shri Ranbir Singh is discussed, the reply has not been found convincing. Since, the matter is being enquired by the Inquiry Officer appointed by R.C.S. the further action is deferred. Shri A. K. Malpani left the meeting stating that he does not want to discuss this point.

5. It is decided to issue notice to the defaulting members to pay the dues with interest within 15 days.

6. It is decided that the election for (1/3rd) one third posts of M.C. as per bye laws of the Society will be conducted after receipt of the Audit Report. The list of dues, prepared by the Secretary, outstanding as on today, i.e. 22nd June 2003 may be displayed with the remarks that the members who have paid all dues except car parking and rain water harvesting are eligible for contesting the election of the Society (MC). Date of election and posts 1/3rd of M.C. will be decided in next M.C. Meeting.

7. Any other items.

It is decided that a Progress Report of the Society may be circulated to all members by the Secretary.

The meeting ended with the thanks to the Chair.

Sd/- K.Subramanian
Sd/- Praveen Kumar
Sd/- Y. S.Mathur
Sd/- M.K. Negi
Sd/- Rajeev Manchanda
Sd/- Meena Gupta

16.04.2003

The Emergency Meeting of the managing committee of the Din Co-op. Group Housing Society Ltd. held at site office on 16.04.2003 under the chairmanship of Shri K. Subramanian, President of the Society at 7.30 P.M.

The following members attended the meeting: -

1. Shri K. Subramanian
2. Shri Praveen Kumar
3. Shri M.K. Negi
4. Shri Rajeev Manchanda
5. Shri Y.S. Mathur
6. Shri A. K. Malpani
7. Mrs. H. K. Anand
8. Mrs. Meena Gupta

1. Regarding High Court Case Mr. M. K. Negi gave the details of the case and stated that he personally attended the High Court on10 Apr 2003 and the Hon’ble High Court has passed status quo order regarding Flat No.2. The next date of hearing is in July 2003 and the Society will file detailed written statement before that date in the court.

2. Regarding point No.2, it has been unanimously decided by all the MC Members that criminal complaint suit for rendition of accounts and suit for declaration for declaring the documents executed by Shri Madan Sharma null and void be filed against Shri Madan Sharma and others at the earliest. Secretary has been authorised to file and sign complaint etc, on behalf of the society

3. Mr. M.K. Negi has stated that audit work is in progress and is likely to be completed by the first week of May 2003.

4. Regarding point four, Mr. M.K. Negi has stated that nothing was found except two/three bills relevant for the audit work. It has been resolved that copy list of all the articles, files etc. recovered from the Almirah which was opened in terms of High Court order be placed on all the notice boards.

5 & 6. All the MC members present in the meeting have condemned the incident of the car damage on the night of 21st March 2003. It has been decided that visitors parking should be kept separate and they should not be allowed to park their vehicles in the Reserve or vacant garages. It has been decided that guidelines / norms for use of garages be frame and copy of the same be placed on the Notice Boards.

It has also been decided that public notice regarding Shri Madan Sharma having no authority to act on behalf of the society with effect from 1st Jan. 2001 be issued in the leading newspapers – one in English and one in Hindi.
Meeting ended with the thanks of the chair.

Sd/- Praveen Kumar
Sd/- K. Subramanian
Sd/- M. K.Negi
Sd/- A. K.Malpani
Sd/- H. K. Anand
Sd/- Y. S. Mathur
Sd/-MeenaGupta
Sd/- Rajeev Manchanda.

16.03.2003

The meeting of the Managing Committee of the Din Co-op. G/H Society Ltd. held at site office on 16.03.2003 under the chairmanship of Shri K. Subramanian, President of the Society at 1500 Hrs.

The following members attended the meeting: -

1) Shri K. Subramanian
2) Shri Praveen Kumar
3) Shri M.K. Negi
4) Shri Rajeev Manchanda
5) Shri Y.S. Mathur
6) Shri A. K. Malpani
7) Mrs. H. K. Anand
8) Mrs. Meena Gupta

The Secretary discussed all Court Cases in detail and also informed the next date of hearing and the progress of the cases.

2) The Secretary produced the original documents in the meeting and stated that audit is in progress and is likely to be concluded with one month.

3) DDA has raised demand on account water charges for a sum of Rs. approximately 6 lacs. Society has already informed the DDA for rectification of the demand which is under consideration by the DDA.

4) Smt. Geetika Somani, is a member of the Society and she has paid a sum of Rs.9.50 lacs till today and it has been decided in the meeting that the flat will be handed over to her only after full and final settlement of dues.

5) Regarding action to be taken against Shri Ranbir Singh, it has been decided that notice/charges shall be given to Shri Ranbir Singh and he will be allowed to reply the same within 15 days and thereafter decision will be taken by a majority vote in the next meeting.

6) For AMC for fire fighting, it has been decided that 2 or 3 tenders will be called and the most suitable tender shall be accepted by the MC members residing in the Society.

7) Re AMC for inter-com, Contract will be given to R. P. Telecommunications who was earlier also looking after that.

8) Reg recovery of L.T., members are required to pay L.T. by 30.04.2003 and for any payment made thereafter interest will be charged @ 10w.e.f. due date.

9) It has also been decided that a sum of Rs.200/- per day shall be paid to Mr. C. Venkata Raman for working in the Society on holidays.

10) Mega Internet it has been decided that Internet facility proposal will be decided after receiving details from the internet facility provide

11) Reg. Multi Vision, it has been decided that only one cable operator (i.e.) Sunmoon Cable shall operate in all the three blocks of the Society for the time being.

Meeting ended with vote of thanks.

Sd/- Praveen Kumar
Sd/- K. Subramanian
Sd/- M. K.Negi
Sd/- A. K.Malpani
Sd/- H. K. Anand
Sd/- Y. S. Mathur
Sd/-MeenaGupta
Sd/- Rajeev Manchanda.

09.02.2003

Emergency Meeting of the managing committee of Din Co-op. G/H Society Ltd. held at site office on 09.02.03 under the chairmanship of Shri Praveen Kumar, Vice President of the Society in the absence of the President Shri K. Subramanian at 11.00 A.M.
The following members were present: --

Praveen Kumar
M. K. Negi
Y. S. Mathur
Ranbir Singh
Rajeev Manchanda
A. K. Malpani
Smt. Meena Gupta

Shri M. K. Negi proposed expulsion of Shri Ranbir Singh from the MC meeting. Before starting the meeting. Mr. Ranbir Singh started shouting indefinitely in conducting the meeting and he did ‘t behave like a M.C. Member and used defarmity language against Mr. M. K. Negi. He was repeatedly asked in a polite manner to maintain decoram of the meeting but he did not pay any heed. To it. The proposal is seconded by Shri Rajeev Manchanda. And nobody objected it except Shri A. K. Malpani. According to him, if does’t nicet o expel a member. Though he agrees that whatever happened should not have taken place.

1) The Court Case fightend as Din C.G.H.S. Vs. MCD was filed against the arbitrary demand raised by MCD. Vide order dated 28.01.2003 passed by Civil Judge, Society was ordered to pay a sum of Rs.60 lacs to the MCD and thereafter the account will be de-freezed and incase of any default society shall be liable to pay penalty.

Aggrieved by the order passed by Civil Judge the Society has filed appeal and the same is pending in the Court of Additional District Judge.

2) MCD has raised a demand of Land Tax w. e. f. 1.11.94 to 31.3.99. It has been resolved that 20% of the demand raised by MCD in this respect will be paid by the society and the rest of the amount will be recovered equally from all the members of the Society. At this stage, Committee has decided that all the members shall pay Rs/3000/- for the demand of land tax raised by MCD and the balance amount shall be paid by the Society. Everybody agrees for this proposal

3) Letter has been received from Shri Sethi, husband of late Smt. Kamlesh Sethi, M.No.429 through RCS. It has been resolved that letter be sent to RCS so as to ascertain as to whether Smt. Kamlesh Sethi had been expelled as a member of society. The present M.C. is not in a possession of the entire record as the same was not handed over by previous M.C. The matter will be discussed in the next meeting.

4) The society has received a letter from a crime branch (E.O.W.) regarding of Shri S. Choudery. The letter has been duly replied and the matter is under investigation by the crime branch.

5) Mr. Rajeev Manchanda suggested a Club feeling should be provided by the society and the suitable place at the backside of the society where society has put up the swing.

6) Members are requested to submit their views to the society and the same can be put up in the next meeting.

7) No personal notices will put up on notice board unless and until the approved by the MC. The notice board will be used only for office circular duly approved by the Committee.

8) A penalty of Rs.300/- will be imposed per day on the person putting up the notice till he remove the same.

Meeting ended with vote of thanks.

Sd/- Praveen Kumar
Sd/- M.K. Negi
Sd/- Y. S.Mathur
Sd/ Rajeev Manchanda
Sd/- A. K. Malpani
Sd/- Meena Gupta

10.01.2003

Emergency Meeting of the Managing Committee of Din Co-op. G/H Society Ltd. held at site office on 10.01.2003 under the Chairmanship of Shri K Subramanian, President of the Society at 1900 Hrs. The following members attended the meeting: -

Shri K. Subramanian
Shri M. K. Negi
Shri A. K. Malpani
Shri Praveen Kumar
Shri Y. S. Mathur
Shri Meena Gupta
Shri H. K. Anand

The matter regarding freezing of the bank account of the Society by M.C.D. were discussed The Secretary informed that Shri Sanjiv Gupta has been entrusted with the case and the case has already been filed on 10.1.03 praying for setting aside the freezing order of the bank account. The case has been fixed for 15.1.2003.
Regarding opening of the sealed alamerhi as there had been no response from the office S.D.M. it has been decided to file a writ for opening of the Alamerih in the high Court.
Meeting ended with vote of thanks.
Sd/- K. Subramanian
Sd/- Praveen Kumar
Sd/- Y. S. Mathur
Sd/- M. K.Negi
Sd/- A. K. Malpani
Sd/- H. K. Anand
Sd/- Meena Gupta.

24.11.2002

M. C. Meeting of the Managing Committee of Din Co-op G/H Society Ltd. held today (i.e.) 24.11.2002 at site office under the Chairmanship of Shri K. Subramanian, President of the Society at 3.00 P.M. The following members attended the meeting: -

Shri K. Subramanian
Shri Praveen Kumar
Shri M. K. Negi
Shri Y. S. Mathur
Shri A.K.Malpani
Shri Ranbir Singh
Smt.Meena Gupta

Mr. Praveen Kumar will pursue the Court Cases. Mr. Sanjiv Gupta have been appointed for Rs.5500/- per case. Shri Damije have been removed.

2. Legal notices will be issued toMr. Madan Sharma and Mr. Subhash Bhargava. Secretary authorised to file the case against Gopal for vaccant the flat No.110.

3. Mr. Praveen Kumar, Mr. Negi, Mr. Mathur and Mr. Malpani will call for the tenders to purchase the new computer. The tenders will be finalized by the above. Members.

4. After the audit, GBM will be conducted. The Secretary authorised to shift the office temporarily in flat no. 60 / 70 till the audit completed.

5. Payment is not received within 45 days, notice will be issued to the defaulters requiring him to make the payment immediately within 15 days failing which electricity / intercom facilities will be disconnected.

6. We have received 2 applications for change of membership due to death of Shri H. R. Gaur in favour of his nominee Smt. Aruna Sharma and another of Smt. R. Jaya and these applications will be allowed after receiving the from the concerned department.

7. Appropriate steps will be taken for opening of cub board in the presence of Police, witnesses and official from Registrar of Societies, if available.

8. Regarding Gopal decision has been taken for disconnection of the electricity of his flat (110) Shri S. Shrikande authroised to taken decision in consultation with other members.

9. Rs. 10,00,000/- have been deposited in five FD in DCB Ltd., Palam Branch @ 7% (Rs.2 Lakh each).

10. Interest will be changed @ 10% P.A. as per decision of GBM held on 11.11.2001.

11. Regarding R.W.H. amount of Rs.1100/- per member, decision has been taken that the same will be decided in the next GBM and till than nobody will be forced to pay the amount of Rs.1100/-

Meeting ended with vote of thanks.


Sd/- K. Subramanian
Sd/- Praveen Kumar
Sd./- M. K. Negi
Sd/- Ranbir Singh
Sd/- A. K. Malpani
Sd/- Y. S. Mathur
Sd/- Meena Gupta

22.09.2002

Emergency Meeting of the Managing Committee of Din Co-op G/H Society Ltd. held at site office on 22 Sept 2002 under the Chairmanship of Shri K. Subramanian, President of the Society at 11.30 Hrs. The following members attended the meeting: -

Shri K. Subramanian
Shri M. K. Negi
Shri Y. S. Mathur
Shri Rajeev Manchanda
Shri A. K. Malpani
Shri Ranbir Singh
Smt. Meena Gupta
Shri Praveen Kumar
Smt. H. K. Anand

Shri Malpani stated that he was not consulted for regarding 15/8/2002, function and other decisions were also not implemented. In protest they left the meeting followed by Mr. Ranbir Singh. Previous meeting minutes confirmed by M.C.

The Agenda was taken up hereafter.

1) Details of seven Court Cases came to notice of the Society only recently through Shri D. Demija, Advocate who had been pursuing these cases during the last few years. One case has already been dismissed due to defiant on 31.7.2001 and second case filed by Smt. Vendana Chopra, is a criminal complaint against Mr. Madan Sharma, former Secretary and there is no liabilities to the Society in this case. It has been decided to continue in services of same advocate, Shri D. Demija to pursue the case further and legal charges will be settled by after further consultation with him.

2) As the members were aware, earlier office Manager Shri S. P. Gupta left the Society in March 2002 and there was need for somebody to have as the Manager to take care of day to day working of the society. Shri Venketa Raman and retired official Expert Promotion Council (App) has been appointed as the Manager on the same terms and conditions. He is not related to any officer bearer.

3) Resolve to request the Vaish Co-op New Bank Ltd. Sarita Vihar, New Delhi-44 to issue the Bank Statement in respect of the current account of the society from 1.4.97 to 31.3.2000. The Secretary is authorised to collect the relevant information details in full from the bank.

4) A detailed proposal for various improvements and facilities for the members will be prepare for the decision of the General Body Meeting.

5) Resolve to open an account with Delhi State Co-operative Bank, Janpath / Palam Branch, New Delhi and invest the (ten) 10 Lacs Rupees to be received from D.C.H.F.C. Ltd. in this Bank as they offer a maximum of 7% P.A. without any T.D.S. This amount plus Rs. 2 lac from the Saving Bank Account will be deposited in 5 F.Ds of Rs. 2 lacs each.

6) The defaulters.

In spite of repeated appeals to the members to make due payments in time. There have been large numbers of defaulters. Hereafter the details will be displayed in the Notice Board by 15th of every month and in case where payment are not made by the 10th of month, penalty of Rs.10/- per day will be imposed for the delayed payment. The services being offered by the society will be discontinued after 2 months.

Any other Item.

It has been decided to have further survey from all the residents regarding the cable operator and the majority decision is final (70%).

The Assistant Regitrar Auditer M/s Arorar Sanjiv Kumar & Co. C.A. has auditor to conduct the special audit of the Society from 1997-98 to 2001-2002 on usual terms and conditions.

Regarding the cases of Chand Constructions and M/s Rana Const. Matter will be placed before the General Body for a decision regarding further line of action. Tentatively, the meeting will be on17.11.2002.

Public Address System covering amplifier with cassette player, 2 speaker and 3 mike with stands have been purchase from M/s Ahuja at a cost of Rs.9,540/- for the use in the society.

Swings / slide and seesaw have been installed an amount of Rs.8000/- has been given in advance against total cost of Rs.13,750/-.

From now onwards, all purchases above Rs.5000/- will be made after approval from M.C. meeting. In case of emergency purchase, approval from 5 members will be obtained, and the same will be approved by next MC meeting.

Purchase of one digital-testing meter will be made. Any member complaining for the defects in the electricity meter will have to deposit a sum of Rs.250/-, out of which Rs.200/- will be refunded in case the meter found defective with a variation of more than 10%, otherwise an entire amount will be forfeited.

The public address system can be used by the residents against payment of Rs.200/- for 5 hours. Incase any damage is caused to any of the them during the private use, the same will be repaired by the user residents.

Request has been received from the Flat No.62 for handing over the possession. All dues have been cleared by (FlatNo.62) member and Shri Praveen Kumar, Shri Manchanda, Shri Mathur and Shri Negi will decide the amount to be spent on the said flat.

Letter to Registrar for regularization of allotment of flats was discussed and Shri Negi is authorize the send letter to RCS.

The stickers have been issued to all the residence for their vehicles to enter the society. From1.10.2002, the vehicles without sticker will have to make an entry at the Society gate.

Meeting ended with vote of thanks.

Sd/- K. Subramanian
Sd/- M. K. Negi
Sd/- Rajeev Manchanda
Sd/- Praveen Kumar
Sd/- Y. S. Mathur
Sd/- Meena Gupta
Sd/- H. K. Anand

21.07.2002

Emergency Meeting of the Managing Committee of Din Co-op. G/H Society Ltd. held at site office on 21 Jul 2002 under the Chairmanship of Shri K. Subramanian, President of the Society at 1100 hours. The following members attended the meeting: -

Shri K. Subramanian
Shri M.K. Negi
Shri Y. S. Mathur
Shri Rajeev Manchanda
Shri A. K. Malpani
Shri Ranbir Singh
Smt. Meena Gupta
Shri PraveenKumar
Shri Harvinder Kaur

Special Invitees.

Shri Girish Kumar
Shri S. Srivastava
Shri S. K. Zadoo
Shri D. V. Gupta
Shri V. Dangi

President in his opening welcomed the members the meeting started with the Agenda points: -

(a) Representations: - Unanimously resolved to get the accounts of the Society audited from an independent CA for the year 2001-2002. The auditor may be appointed by 20 Aug 2002. The members took up the issue of Cable operators. This matter was discussed in detail and suggestions made by the members were discussed in detail on the subject. The President desired that a general view of resident members be obtained and decide about the number of cable operators be allowed to operate within society premises. Shri Praveen Kumar is authorised to decide on the subject after obtaining options.

As regards security arrangement the requirement was discussed in detail and the President intervened and decided that the existing manpower is sufficient and can be utilised on one of the Guard to be positioned near Block ‘C’. The matter can be reviewed after three or four months.

Contractors Bill: Mr. Rana, the Contractors Bill running Rs.79 lakhs. The members aired their views and suggested for a technical study before taking up the issue further for payment. The President requested Mr. Dange, Mr. Srivastava and Mr. Malpani and Girish to study the technical aspect and furnish a report in a month’s time.

CHAND CONSTRUCTION: Case handed over to Shri Praveen Kumar for action.

Independence Day 2002: Celebrations are to be conducted for children at a cost of Rs.5000/-. This has been unanimously approved by the Members and inauguration of swings for children by Chief Guest. Mr. Dange is authorised to procure and install swings.

The Secretary informed the members that sub committee has been proposed to be made to carryout the works related to the improvement of the Society are as under: -

Shri Ranbir Singh To collect all the documents/Bank statements etc. from Shri Madan Sharma ex-Secretary as well as Banks and R.C.S. Shri Ranbir Singh commented in writing that "In the absence of Society’s letter pad I am unable to take the responsibility. The Society is reluctant to give me letter pad for writing to above agencies".

Smt. H.K. Anand Cultural, Social and Library activities.

Shri D.V.Gupta Security- Shri Malpani and Shri Ranbir Singh commented that "this was not agreed".

Shri Y. S. Mathur - General Administration

Smt. Meena Gupta - House Keeping

Shri Vinod Dange - Horticulture

Shri Zadoo - Electrical

Shri Praveen Kumar - Legal

Shri Suresh Srivastav - Rain Water Harvesting.

Flat No.104 Shri Ramachandran has purchased flat No.104 and submitted all related documents for change of name.

Flat No. 49 Shri V. S. Nagar purchased flat No. 49 and submitted all related documents for change of name.

Flat No.150. Mrs. Madhu Jain applied for change of name to Mrs. Madhu Mallik.

Flat No.125. Mrs. Shukla applied for change of name due to death of Mr. Shukla. DDA has also changed the name.

All above changes have been intimated R.C.S. Office for change in records.

The meeting ended with a vote of thanks to Chair. Tea and snacks were served.

Sd/- M. K. Negi

Sd/- Ranbir Singh

Sd/- K. Subramanian

Sd/- A. K. Malpani

Sd/- Meena Gupta

Sd/- Y. S.Mathur

Sd/- Rajeev Manchanda

Sd/- H. K. Anand

Sd/- Praveen Kumar

01.06.2002.

FIRST MEETING OF THE NEWLY ELECTED MANAGING COMMITTEE.
(ELECTION HELD ON 01 JUN 2002)

Managing Committee Meeting of Din Co-op. Group Housing Society held under the Chairmanship of Shri K. Subramanian, President of the Society on30 Jun 2002 at 1300 hours. This meeting was attended by the out going Managing Committee members and the newly elected by the Managing Committee Members (Election held on1 Jun 2002).

The following members attended the meeting: -
1. Shri K. Subramanian

2. M.K. Negi

3. Praveen Kumar

4. A. K. Malpani

5. Y. S. Mathur

6. Ranbir Singh

7. Smt. Meena Gupta

8. Shri Srikant (out goingmember)

Shri K. Subramanian, newly elected President of the Society welcomed the newly elected Managing Committee Members and apprised them of the position of the Society as on 30 Jun 2002.

Election of Office bearers:
Shri M. K. Negi proposed the name of Shri Y. S. Mathur for the post of Treasurer and Mrs. Meena Gupta seconded.

Shri Y. S. Mathur has been elected unanimously as Treasurer of the Society.

Shri Y. S. Mathur, proposed the name of Shri M. K. Negi as Secretary of the Society. seconded by Mrs. Meena Gupta.

Shri Ranbir Singh proposed the name of Shri A. K. Malpani as Secretary of the Society.

Since Shri AK Malpani has not been seconded by the members, Shri MK Negi has been elected as Secretary of the Society.

Shri Negi took the requirement of Rain water harvesting, which was discussed with Members to hand over the requirements to M/s Sulab International to undertake the project. The cost of the project comes to Rs. 1,70,000/-

After detailed discussions the President intervened and stated that a part payment may be made for the present and Mr. A. K. Malpani be requested to assist the Committee to pursue the matter further.

As regards obtaining the records from Shri Madan Sharma it was unanimously resolved to take up the matter with RCS office to be present by the day decided by MC and open the Almirah Zeal and examine the papers.

Letters be sent to the Syndicate Bank Palam regarding operations of Society Accounts. The following will operate the Society accounts: -

(1) Shri M. K. Negi, Secretary
(2) Shri Y. S. Mathur Treasurer
(3) Shri K. Subramanian President

The Accounts will be operated by any two of the above. They are authorised to issue cheques as behalf of the Society. Signatures of these members are attested.
(1) Shri M. K. Negi, Secretary
(2) Shri Y. S. Mathur Treasurer
(3) Shri K. Subramanian President

Shri Ranbir Singh is authorised to contact Shri Madan Sharma Ex Secretary to obtain the past records/Registers etc. in consultation with RCS.

Tea & snacks were served.

The meeting concluded with a vote of thanks to the Chair.

Sd/- Ranbir Singh

Sd/- Y. S. Mathur

Sd/- K. Subramanian
Sd/- M. K. Negi

Sd/- Rajeev Manchanda

Sd/- Praveen Kumar
Sd/- Meena Gupta

Sd/- A.K.Malpani

30.06.2002.
The Managing Committee meeting of Din Coop. Housing Society, New Delhi 110045 held under the Chairmanship of Shri K. Subramanian, Vice President of the Society at 11.30 A.M. on 30 Jun 2002 at the Society Office.

The following members attended the meeting: -

1. K. Subramanian

2. M. K. Negi

3. Y. S. Mathur

4. Syampur Shrikant

5. MeenaGupta

6. Urmil Malhotra

The outgoing Secretary of the Society presented to the Members Provisional Receipt and Payments Accounts for the period 1 Apr 2002 to 25 May 2002.

Shri K. Subramanian, Vice President of the Society thanked the members for their Co-operation, during his tenure as Vice President of the society. He desired that the M.C. members would continue to co-operate with Managing Committee for betterment of the Society.

Minutes of the last Managing Committee held on 17 Feb 2002 was read out by the Secretary and approved by the Members.

The Vice President of the Society desired to clear pending works listed out in the last minutes. Such as clearance of Contractors Bill and Water harvesting.

The following major pending works are required to be taken up by the New Managing Committee: -

1. Contractor Rana’s Bill

2. Rain water harvesting

3. Chand Constructions Co.

4. Bank statement from various banks w.e.f. 1.4.97 pertaining to all accounts of Din Co-op. G/H Society.

5. Flats No. 19, 53, 110 & 164 has not been allotted as per records available with the Society.
6. As regards flat No. 2 (belongs to Shri Madan Sharma) is to be investigated and if need be with the approval of A G M.

7. Payments to staff is to be reviewed to achieve economy.

The outgoing Committee indicated the closing cash in hand at Rs. 14,486.87 as on30.06.2002.

Remaining Bank Balance is as under: -

Fixed Deposits 6,00,000/- (with DCGFC)

Syndicate Bank, Palam 3,19,404/-
As per Book of Accounts.

Sd/- K.Subramanian

Sd/- M. K. Negi

Sd/- S. Shrikant

Sd/- Y. S.Mathur

Sd/- Urmil Malhotra

17.02.2002.

The Managing Committee meeting of Din CGHS Ltd., New Delhi-45 held under the Chairmanship of Shri K. Subramanian Vice President of the Society at 12.30 PM on 17.02.2002, at the Society premises.

The following attended the meeting: -
K. Subramanian
M. K. Negi
Girish Kumar
Urmil Malhotra,
Y. S. Mathur
S. Shrikant

The Secretary read out the minutes of the meeting held on 23.12.2001, and the same were confirmed by the members.

Secretary informed to the Committee that for the security of residents we have already fixed the
angles and wiring at the backside. An amount of Rs.12,488/- has been paid for the job to M/s Sukhveer Singh Contractor.

Secretary inform the Committee that we got three tenders for intercom services from the following: -

i) M/s Krustib ii) Segma Decom (P) Ltd. M/s S. K. System.

The initial negotiation were done by Mr. D. V. Gupta (Flat No.101) and Secretary. It has been decided in this meeting that M/s. S. K. System be approved for installation of 48 extensions for Rs. One Lakh only and one extra card after final discussion by Secretary, Treasurer and Shri D. V. Gupta.

On request of Shri A. K. Malpani (Flat No.163) Shri Y. S. Mathur has been appointed as a Arbitrator to settle his case of dues including one time maintenance.

It was also informed to the Committee that M/s Rana Construction Co has submitted pre final bill to the society with other documents. To settle this case a sub-committee of the following members have been formed to guide the society: -

(i) Shri Venkobachar Chairman, former Vice President

(ii) Shri S. Srivastve, Member

(iii) Shri Vinod Dangi Member

(iv) Shri V. S. Mani Member

(v) Shri Rajeev Manchanda Member

The Secretary informed the MC that most of members are not satisfied with the Soalnki Cable Operator services so the approved new cable operator the multi vision Net work, New Delhi, with effect from 1.3.2002, with condition to provide good services. If fail to do so, the can remove him with in a month notice. The society will provide connection upto the corridors. The society has to spent on this job Rs.12000/- (one time expenditure). M/s Multi Vision Cable operator will also provide one camera at gate for identification of visitors. No outside wring is allowing for this to the resident members.

It has been decided to give final notice to Mrs. Chari for removal of name plate and hand over the key of Flat No.2 to the Society.

Gas connection has been purchased from M/s Gauri Enterprises for Rs.2157/- for the welfare of staff. It has been also decided that Shri Girish Kumar, Member MC will prepare roaster for weekly holidays for the staff and festivals and other holiday for the welfare of staff members.

The suggestions submitted Shri S. Shrikant MC member of the Society were discussed. It has been decided that all suggestions may be placed before the Annual General Body meeting of the Society.

Notice may be issued to the resident members that they should not engage the society staff for the personal work during duty hours as it hampers the society functioning.

Efforts may be made to get roof water harvesting from more parties to finalize the work by earliest.

Secretary informed that some members complained that few members don’t park in their own garage. It has been decided that no body should use other member garage and circular may be issued in this respect.

It is agreed to get quotation for AMC for the Generator.

One meter for common Area and one testing meter are sanctioned in the meeting by MC.

Secretary raised the election point in MC, for holding the election of the Society which is already due w.e.f. 15.10.2001. The Secretary inform the MC, the RCS office has failed to hold election till date, due to record not handed over to new Committee and RCS by previous Secretary. However, the Secretary informed the MC that the list of members has been prepared as Performa 10 of Delhi Coop. Rules on the basis of available record. Only those members will be eligible to contest the election of society who clear their all dues / demand upto March 2002, except Car Parking. The Secretary has been authorised to send the list to RCS with request to hold the election of the Society i..e, one President, one Vice President and seven MC members of the Committee in the month of April 2002.

Sd/- K. Subramanian

Sd/- M. K. Negi

Sd/- Urmil Malhotra

Sd/- S. Shrikant

Sd/- Girish Kumar

23.12.2001.

The Management Committee meeting on Din C.G.H.S. Ltd. held under the Chairmanship of Shri K. Subramanian Vice President of the Society at 11.30 A.M. on 23.12.01 at the Society premises.

K. Subramanian
M. K. Negi
S. Shrikant
Urmil Malhotra
Y. S.Mathur
Meena Gupta

The MC met on 23.12.2001 as per schedule and above members were present.

Item No. 1. Confirmation of last MC meeting minutes. The agenda was taken and the minutes of last MC meeting held on 21.10.2001 were confirmed by the members present.

Item No. 2. Notices received from M/s Rana Const. & Chand Construction Co. After detailed discussion on the subject it is decided by M.C. that we should seek following from these Companies:

(a) Copy of Agreement
(b) Tender documents
(c) Upto date payment statement
(d) Break up of each payment made by the former Secretary Shri Madan Sharma. Copies of letters may also be sent to the Architect for his verification and it may also be clarified to these companies that records of the society are not available to the present MC from the former Secretary Shri Madan Sharma so nothing can be said about these payments in the absence of records.
It was also decided in this meeting that Mr. Phogat may also be consulted before sending the reply of the notices sent by these parties.

Item No. 3. Non payment of dues / MM of members residing in the Society’s premises:

(a) It was decided by the MC members that the last date of payment for consumption of Electricity Bill may be fixed 10th of each month. Those members who do not pay by the stipulated date should be fined @ Rs.5/- (Rs. five) each day. This is on the lines surcharge imposed by DVB to the consumers making delayed payment .

(b) Monthly Maintenance. The members residing in the Society’s compound may be persuaded to make payment by each quarter in advance. It has been also decided that Mr. Srikant and Ms. Urmil Malhotra should persuade the members living in the society premises to make payment on due date.

Item No. 4. Other item with the permission of the Chair.

(i) Jan 2001, Payment of salary to the staff. After detailed discussion it has been decided that January2001 salary may be paid to the staff members after taking undertaking for non-receipt of salary.

This payment of Jan. 2001 by M.C. has been allowed on the humanitarian grounds to the staff and since also the present MC started functioning in Jan. 2001.

(ii) The members objected the use of Flat No.110 by Rana’s employee Mr. Gopal. It was stressed in the meeting to get the flat vacated by earlier possible to avoid legal complication in future.

(iii) The work regarding collection of tenders for the Rain Water Storage has been entrusted to Mr. Srikant members MC for the needful.

(iv) It was decided in the meeting that Cup Board / rate may be constructed in the office room of ‘C’ Block for keeping official record.

(v) As the financial position of the society is yet tight so it has been decided that installation of Inter-com system may be postponed for the next meeting.

(vi) It has been decided to buy the following instruments for common area:
Energy Meter for 200 KW.
Testing Meter.

(vii) It was decided to go for Agreement with M/s Kone Lift System for 3 / 5 years after discussion with the party.

(viii) The following residents will look after the random checking of :-

a) Security Mr. D. B. Gupta R/O 101.
b) Gardening Mrs. Kapur R/O 24
c) Safai Mrs. Anand R/O 103

The meeting ended with a thanks to the Chair.
Sd/- K. Subramanian
Sd/- M. K.Negi
Sd/- Urmil Malhotra
Sd/- S. Shrikant
Sd/- Y. S. Mathur
Sd/- Meena Gupta

21.10.2001.

The Management Committee meeting held on 21.10.2001 at Site Office at 11.00 A.M. under the Chairmanship of Vice President.
The following were present: -
(1) K. Subramanian
(2) M. K. Negi
(3) S. Srikant
(4) Urmil Malhotra
(5) Y. S. Mathur (Coopted)

1. The Secretary read out the previous MC meeting minutes which was held on 2.9.2001 and same has been confirmed.

2. Resignation of Ms Urmil Malhotra. After discussion she agree to continue till further election.

3. MC Co-opted following two members till further election:
Smt. Meena Gupta
Shri Y. S. Mathur

4. MC decided to deposit Rs. 4 (four) Lac with DCHFC as Fixed Deposit for 46 days.

5. List of Erratic allotment to members and new members sent to Registrar Coop. Societies, New Delhi for approval.

6. Notice issued to Smt. Chari for handing over the key of Flat No.2 to the society as well as remove the name place immediately.

7. The rates for repair of fire fighting equipment has been approved.

8. The Secretary informed the M.C. that payment of 56 flats has been made to the Contractor @ 30,000/- (Thirty thousand only) per flat.

9. The MC decided to hold the Annual General Body Meeting on 11.11.2001 at the site office of the Society at 10 A.M.. The Agenda is as follows: -

1) Confirmation of the last GB Meeting held on 22.7.2001.

2) Secretary Report

3) Action for recovery of outstanding dues from members.

4) Bonus provision for Society staff

5) Provision for storage of rainwater.

6) Provision for inter com facilities.

7) Provision for Cable TC.

8) Proper use for common area, parking place and terrace etc.

9) Extension of Balcony.

10) Any other item with the permission of the Chair.

Meeting ended with the thanks of the Chair.
Sd/- M.K. Negi

Sd/- K. Subramanian

Sd/- Urmil Malhotra
Sd/- Y. S. Mathur

Sd/- S. Srikant.

02.09.2001.

The ManagementCommittee meeting of DIN CGHS Ltd. Held under the Chairmanship of Shri K. Subramanian, Vice President on 02.09.2001, at site office, Plot No.7, Sector 4, Dwarka, New Delhi.

2. The following members were present: -
(a) Shri K. Subramanian Vice President
(b) Shri M. K. Negi Secretary
(c) Ms. Urmil Malhotra Treasurer
(d) Shri S. Srikant Member
(e) Shri Girish Kumar Member

1. The minutes of the last MC meeting were read out by the Secretary and the same were confirmed by the members.

2. The Secretary informed to the MC that Shri Suraj Parkash has been appointed as Office Manager and Shri Rajender Singh as a part time Accountant to look after the office /General Administration work, and account of the society respectively. The appointment of these officials was discussed in detail and it was felt that to run the working of society smoothly, the appointments are confirmed. The salary of office Manager has been fixed Rs.4500/- P.M. plus conveyance (DTC All route pass) and part time Accountant will get Rs.1500/- P.M.

3. The Secretary informed to MC regarding regularization of flats. The GB meeting minutes which was held on 22.07.2001 were circulated to the members. It was also informed by the Secretary that the only 8 applications have been received from the affected members in writing for approval till date. MC decided to give one more opportunity to affected members upto 30.09.2001. If they fail to submit their request by 30.09.2001, the Society will not be responsible to take up the matter with RCS & DDA and no further action will be taken for such members. The letters may be sent by speed post to individual members.

4. The MC agreed action should be taken against defaulters for recovery of dues from the members by sending notices as per act & rules.

5. Any other items:
(a) Possession of flats to the remaining members may be completed by earlier possible.

(b) Maintenance amount : Keep a separate fund w.e.f. 1.10.2001.

(c) Police verification of society staff, viz., Mallies, Safai Karamchari, domestic servants, should be done by earlier.

(d) Use of common toilet for personnel domestic servants. The proposal is rejected as being not practical / possible.

(e) The person who has kept the keep up of Block I, II & III should be responsible.

6. MC agreed to give increment of Rs.100/- (Rupees one hundred only) to each old employee of the Society w.e.f. 1.9.2001.

Meeting ended with thanks of the Chairman.

Sd/- K. Subramanian
Sd/- M.K.Negi

Sd/- Urmil Malhotra
Sd/- S. Shrikant.

08.07.2001.

1. The Management Committee meeting of Din C.G.H.S. Ltd. held under the Chairmanship of Shri K. Subramanian, Vice President held on 08.07.2001 at site office, Plot No. 7, Sector 4, Dwarka.

2. The following members were present: -
(a) Shri K. Subramanian Vice President
(b) Shri M. K. Negi Secretary
(c) Ms. Urmil Malhotra Treasurer
(d) Shri A. V. Mohan Chandran Member
(e) Shri S. Srikant Member
(f) Shri Girish Kumar Member

3. Minutes of the previous MC meeting held on 27.05.2001 was read out by Secretary and the same was confirmed.

4. The MC decided to call theSpecial GBM on 22 Jul 2001 (Sunday) at 3 PM. Agenda as follows: -

Confirmation of last GB meeting held on 04 May 2001.
Presentation Secretary Report.
Distribution of income / Expenditure state with effect from 21 Jan 2001.
Approval of change of flats by members (carried out under the last Management Committee) after the initial allotment after taking request from individual members in writing.
Approval of allotment of flats to new members after the draw of lots by DDA.
Get approval of members regarding appeal in the high Court / frish election.
Any other item with the permission of Chair.

5. Flats Nos. 128, 11, 13, 21, 130, 154, 158, 58, 77, 98 and 99 were handed over to the member after completing the work. The amount paid as under: -
(a) Construction Cost 335940/-
(b) TDS 7260/-
-------------
Total: 343200/-
------------
6. There after the meeting was declared closed.

Sd/- K. Subramannian

Sd/ M. K.Negi

Sd/- Ms. Urmil Malhotra
Sd/- A. V. Mohan Chandran

Sd/- Shri S.Srikant

Sd/- Girish Kumar

27.05.2001.

1. The Management Committee meeting of Din CGHS Ltd. Held under the Chairmanship of Shri K. Subramaniam Vice President of the Society in the absence of President of the Society at 1500 hours on 27th May 2001 at the Society Premises.

2. The following MC members attended the meeting: -

1. Mr.K.Subramaniam Vice President
2. Mr. M. K. Negi Secretary
3. Ms. Urmil Malhotra Treasurer
4. Mr. A. V. Mohan Chandran
5. Mr. S. Srikant

3. Confirmation of last minutes of the meeting read out by the Secretary which was unanimously agreed.

4. Handing over possession of Flats. The under mentioned flats were handed over possession of members: -
Flat No. 165, 144, 148, 114, 149, 54, 121, 7, 129, 83, 76, 64, 132, 32, 130, 9 (16 Flats)
Sixteen flats.

5. FLATS ARE REDY FOR HANDING OVER.
Flat No. 102, 158, 154. These flats will be handed over possession of Members shortly as per the statement of the Secretary.

6. ORDER ISSUED BY RCS.
The order issued by Registrar of Co-op Societies issued vide RCS/177/2000/1115-1116 dated 22 May 2001. The order was read by the Secretary and discussed in detail. After full scrutiny the Managing Committee has approved the following points be taken up with the Registrar of Coop Societies in reply to the order.
Appropriate letter be written to RCS intimating the majority of members of the MC have not resigned and are functioning, evidence of withdrawal of Resignation was already put up to RCS vide page 66 of the documents submitted and absence of President does not make the MC non-functional.

An appeal be filed in the FC Court stating the RCS has not taken proper cognizance of the replies filed to the Show Cause Notice and the records / submission in support thereof.

The Society is functioning normal in accordance with the laid down co-operative rules and regulations. There is no justification for ordering a re-election replacing the duly elected MC which continues to enjoy majority support of those elected in the election held on15 Oct 2000.

The MC unanimously decided to appeal against the order to Financial Commission Court for their action to cancel / withdraw the order of RCS dated 22 May2001

Contractor has submitted a bill for handing over of the 15 flats amounting to Rs.4,81,520/- This includes water tanks. Minus TDS Rs.10,600/-.
= 4,70,920/-
Less advance 1,50,000/-
----------------
3,20,920/-
---------------

The same was approved by the MC. Payments made to the Contractor vide Cheque No.383530 dated 27.05.2001

A progress report and norms for Society Members has to be prepared and circulated to the Members for their compliance.
Sd/- K. Subramaniam
Sd/ M.K.Negi,
Sd/- S. Shrikant
Sd/- A.V. Mohan Chandran
Sd/- Urmil Malhotra
27.05.2001

18.02.2001

The Managing Committee Meeting of Din Co-op G/H Society Limited held under the Chairmanship of Shri K. Subramaniam, Vice President of the Society in the absence of the President of the Society Shri A. D. Saxena at 1300 hours on 18th February 2001 at the Registered Office of the Society.
The following MC Members attended the meeting.

Shri K.Subramaniam
Shri M.K. Negi
Lt.. Col. A. V. Mohan Chandra
Shri Syampur Shrikant
Ms. Urmil Malhotra

The minutes of the MC meeting held on 21 Jan 2001 were read out and approved unanimously.

Reply to the RCS sent by the Secretary was read out and the Members resolved the points and approved the contents.

Emergency General Body (Special) Meeting will be held 4th Mar 2001 at Regd. Office of the Society, Plot No. 7, Sector IV, Dwarka, New Delhi 45 at 2 PM as per the following agenda: -

AGENDA.

Confirmation last G. B. Meeting Minutes.
Secretary’s Report
Status of Flats
To raise resources to meet the immediate requirements
To discuss Audit Report 1997.
To discuss the action to be taken against the defaulters.
Any other items with the permission of the Chair.

Any suggestions for improvement may also be forwarded to the Secretary for consideration.

Resignation of Maj. R. D. Sharma from Managing Committee received from Maj. R. D. Sharma dated 15 Feb 2001 was unanimously approved after discussion. The Resignation of Maj R D Sharma is therefore accepted.

As regards the resignation 3 other members as mentioned in Maj R. D. Sharma’s letter has not been received by the Managing Committee. They continue to be Members and attended the meeting.

As serving security staff have left. 3 quotations have been received and the MC has considered and it has been unanimously decided to engage M/s Marshal Detective & Security, RZF-247/05 Raj Nagar II, Palam Colony, New Delhi-110045 for deploying 5 Security Guards to the Society Shri M. K. Negi & Lt. Col. C. Mohan are authorised to negotiate with the Security agency.

The MC has asked office staff list out files and documents held by the Society. They will also prepare present status of the Flats and submit the position on 21 Feb 2001.

Lt. Col. Mohan Chandran proposed that a Society norms is proposed as an Extension to the Society Bye-laws and be circulated to all members and displayed at the Notice Board.

The above proposal has been unanimously approved and Lt. Col. Mohan Chandran has been asked to put up a draft for approval at the earliest.
At the time of taking the above resolutions the following members were present.

Shri K. Subramanian

Lt. Col. Mohan Chandran

Shri M. K. Negi

Shri Syampur Shrikant

Ms Urmil Malhotra

Sd/- K. Subramanian

Sd/- M. K. Negi

21 Jan 2001

MINUTE OF THE MANAGEMENT COMMITTEE MEETING HELD ON 21 JAN 2001 (SUNDAY) AT SITE OFFICE AT 11 A.M. IN THE CHAIRMANSHIP OF VICE PRESIDENT SHRI K. SUBRAMANIAM IN THE ABSENCE OF PRESIDENT.

The following were present during the conference (Meeting) held on 21 Jan 2001: -
Shri K. Subramaniam
Shri M. K. Negi
Major R. D. Sharma
Mr. Girish Kumar
Miss Urmil Malhotrra
Lt. Col. A. V. Mohan Chandran

2. The minutes of the last M. C. meeting held on 22nd Oct 2000 was read out and confirmed by the members. Major R. D. Sharma brings out the fact that the minutes of last M. C. meeting held on 22 Oct 2000 was not sent to the Registrar’s office till date. However, a distorted version of the same meeting’s minutes has been submitted by someone. This fact has already been brought to the notice of the Coop Registrar by Major R. D. Sharma.

3. Till date the change of Din Coop Housing Society has not been handed over by Mr. Madan Sharma to the new Committee.

4. The request of Maj. R. D. Sharma refusing to accept the responsibility of Secretary of the Society was considered and the Managing Committee accepted his inability as such he has not taken over the charge of Secretary. However he continues to be a the member of Managing Committee.

5. The resignations of Mr. S. Srikant and Lt. Col Col A. V. Mohan Chandran as executive Committee members were considered and not accepted. They have been requested to continue as the members.

6. Major R. D. Sharma proposed the name of Mr. M. K. Negi as the Secretary which was seconded by Mr. Girish Kumar. The Managing Committee elected Mr. M.K. Negi as the Secretary and directed to take the charges with immediately.

7. Mr. M. K. Negi will take over charge, records and all other documents including accounts from Shri Madan Sharma within a fortnight time.

8. Mr. Girish Kumar will also will take charge of past records of all financial transactions together with bank account, pass book, cheque books and FDs, if any.

9. The letter of authorization dated 22 Oct 2000 duly signed by Mr. S. Subramanian, Vice President permitting Mr. Madan Sharma to continue discharge the functions of the Secretary of the Society till the time the flats are made over to the members stands withdrawn with effect from 21 Jan 2001 (Sunday).

10. As Mr. Girish Kumar expressed his inability to function as the treasurer of the Society and take over charges as mentioned in para. 8 (eight) above the managing committee has decided that Ms. Urmil Malhotra will be the treasurer which she has consented.

11. The Society will function from its office in society premises at Plot No. 7, Sector 4 Dwarka and all further communications will be addressed and received at this address only i.e. :- Plot No. 7, Sector 4, Dwarka.

12. Lt. Col. A. V. Mohan Chandran will be in complete charge of Society premises as appointed earlier. The site office will function under his control )with no documents taken over).

13. Mr. M. K. Negi, the Secretary designate is hereby authorised to submit the reply to the show cause notice Registrar, Coop Societies within the prescribed time. He is also authorised to meet the Registrar, Coop Societies and explain the present position of the Society in person and brief the Managing Committee thereafter.

14. A new bank account will be opened in a bank nearby which will be operated by the signatures of the following members: -
(a) Mr. M. K. Negi Secretary
(b) Ms. Urmil Malhotra Treasurer
( c) Mr. K. Subramaniam Vice President
The cheques will be signed by any of the two persons mentioned above.

15. The old accounts of Din Coop Housing Society operating at State Bank of Indore branches at Connaught Place and Greater Kailash and at any other place stands frozen with immediate effect (i.e. 21 Jan 2001).

16. Lt. Col. A. V. Mohan Chandran will review the requirement of office and maintenance staff and will submit the report in the next M.C. meeting

17. Meeting ended with thanks of the Chair.

Sd/- K. Subramnaim

Sd/- Mr. M.K.Negi

Sd/- Maj. R. D.Sharma

Sd/- Girish Kumar

Sd/- Ms. Urmil Malhotra

Sd/- Lt. Col. A. V. Mohan Chandran

22 Oct 2000

A meeting of Management Committee duly elected on 15th October 2000 was held on 22nd October 2000. Following were present:-

K.Subramanian

Lt.Col. A.V. Mohan Chandran

Major R.D.Sharma

Girish Kumar

SyampurShrikant

M.K.Negi

Mrs. Aruna Vijay

Urmil Malhotrra

Shri Madan Sharma welcomed the newly elected Committee. Meeting presided by Shri K. Subramanian Vice President in the absence of President and following business was transacted: -

(i) Shri M. K. Negi proposed the name of R. D. Sharma as Secretary and seconded by Mrs.Aruna Vijay and Major R. D. Sharma was elected Secretary. Shri M. K. Negi, elected as Joint Secretary.

(ii) Lt. Col. A.V. Mohan Chandran proposed the name of Shri Girish Kumar as treasurer of the Society seconded by Ms. Urmil Malhotra. Shri Girish Kumar elected as treasurer.

(iii) The Committee unanimously authorised Shri Madan Sharma to continue as Secretary and to sign all documents pertaining to Society as any other agency as also handle finances and sign all papers as the situation may arise till any further communication on the subject in composition as on now:-

Shri Madan Sharma Secretary

Major R. D. Sharma - Secretary (designate)

Mr. M. K. Negi - Joint Secretary

Shri Girish Kumar - Treasurer

Shri K. K. Saksena - President

Mrs. Aruna Vijay - Member

Ms. Urmil Malhotra - Garden Member

Lt. Col. K. V. Mohan Chandran - Security Incharge

Shri Shyampur Shrikant - Maintenance Incharge

(iv) Those Members who have not cleared their dues should pay and / otherwise expulsion proceeding be initiated.

(v) No construction / alteration / addition in flat or garage shall be undertaken by the members any default shall make them liable for expulsion.

(vi) Private servants if any shall not be permitted to use common premises.

(vii) Mr. Rana, the contractor of Society be given last and final chance to complete the flat and he be called before the next Managing Committee for final and last decision.

Sd/- K. Subramanian