08.04.2007.
An Emergency Meeting of Managing Committee of Din C. G. H. S. Ltd. held on 6.05.2007 (Sunday) at 5.00 P.M. on Sunday in the office of Society, i.e., Plot – 7, Sector – 4, Dwarka, New Delhi-110075 under Chairmanship of Shri K. Subramanian.
The following members attended the meeting: -
1. Shri K. Subramanian
2. Shri Y. S. Mathur
3. Shri Rajeev Manchanda
4. Shri B. K. Srivastava
5. Smt. Jaswanti Devi
6. Shri M. C. Mulwani
1. Secretary informed that for more than a year the Bank Account in Syndicate Bank, Palam is not being operated as it is bit far away. For our day to day banking an account was opened in GDFC Bank in Sector 4, Dwarka which is very near. It is decided to close the Society’s account in Syndicate Bank, Palam. President, Secretary and Treasurer are authority to close the Account.
2. As per new DCS Act, 2003,the Insurance of the Buildings and other major Assets for fire and Earthquake risks is mandatory. Quotations were invited, a comparative statement is place in the file. The lowest quotation is from M/s National Insurance Company Ltd. a Govt. undertaking at Rs.68116. Annual premium. It is decided to insure the Buildings (Rs.1650,00,000), Transformers and DG Sets (Rs.56,51,000) and lifts Rs.52,560000for Total value 7,59,07,000/- against Fire and Earthquake (EQ) from National Insurance Co. Ltd.
3. Any other item.
(a) Secretary informed that there is a balance of over Rs. 9 lakhs in our HDFC Bank account. It is decided to invest Rs.4 lakhs in fixed deposit (FD) in Delhi State Cooperative Bank, Palam. President, Secretary and Treasurer are authorised to obtain Two FDs of Rs. 2 lakhs each.
(b) Secretary informed that there is short and irregular water supply from DDA for the last couple of days. Water tankers are taken to meet the shortage. It is decided to go for another bore well, as the existing is not giving the adequate quantity due to fall in underground water level at that point.
(c) Secretary informed that the documents have been received from Shri Prahseel Bhardwaj, a member who was allotted Flat No. 19 as per draw of lots. He has not sent the possession certificate and Share Certificate. It is decided to ask him to furnish these documents, his cheque may be returned and he may be advised that after receipt of possession certificate and share certificate his case will put before General Body for the final decision.
(d) The letter received from Shri Madan Sharma and PNB, Rani Bagh regarding cash payment of Rs.50 lakhs to M/s Rana Const. Co. noted.
Meeting ended with a vote of thanks to the Chair.
Sd/- K. Subramanian
Sd/- Y. S. Mathur
Sd/- Rajeev Manchanda
Sd/- B. K. Srivastava
Sd/- Jaswanti Devi
Sd/- M. C. Mulwani
08.04.2007.
An Emergency Meeting of Managing Committee of Din C. G. H. S. Ltd. held on 08th April 2007 at 4.00 P.M. on Sunday in the office of Society, i.e., Plot – 7, Sector – 4, Dwarka, New Delhi-110075 under Chairmanship of Shri K. Subramanian, President.
The following members attended the meeting: -
1. Shri K. Subramanian
2. Shri Y. S. Mathur
3. Shri Rajeev Manchanda
4. Shri M. C. Mulwani
5. Smt. Jaswanti Devi
6. Shri S.K.Khanwalkar.
Secretary informed that two meetings were held with Resident members of the Society on 28.3.07 and 1.4.07 relating to filing of Appeal to the Larger Bench of the High Court and appointment/engagement of Advocate for filing the Appeal. The minutes of the two meetings were placed for information of the Committee. The minutes were taken on record. Since it was decided in that meeting by majority vote to change the Advocate it is decided to engage Aggarwal Law Firm represented by S/Shri Rishi Aggarwal and Mahesh Aggarwal having their office at 34, Baber Lane, Bangali Market, New Delhi. Their fee will be Rs.30,000 for drafting/filing, Rs.12000 per appearance and Rs.60,000 for per appearance of Senior Advocate viz. Shri Rajiv Mayya or Shri Chandhok. It is decided that S/Shri K. Subramanian, Y. S. Mathur, Vancobachar and Kapil Bhatia will assist the Advocate in finalizing the appeal. The following resolution is passed for filing the appeal to larger Bench in the Delhi High Court against the order of single Judge’s order dated 19.02.2007.
It is resolved to file an appeal to Larger Bench in the Delhi High Court against the order dated 19.2.2007 of the Single Judge dismissing our Appeal for setting aside the Arbitrator’s Award dated 24.10.2005. For that purpose S/Shri K. Subramanian, President or/and Y. S. Mathur, Secretary are hereby authorised to sign (either of two) Power of Attorney to Advocate and sign the Legal documents and to swear and file any affidavit that may be required to file in aforesaid proceedings in the High Court and to incur the necessary expenditure in that behalf.
Any other item.
- S/Shri L. C. Tomar and Ranbir Singh were to assist in the legal proceeding for filing the appeal to larger bench in H. C. Shri Tomar has expressed his inability vide his letter placed. Shri Ranbir Singh also expressed his inability to Secretary. If need be Shri R. V. S. Mani (Flat No.139) may be associated as he has legal knowledge.
- It is also decided to write a letter to PNB, Ranibagh Branch for confirmation of payment of Rs.50 Lakhs the Account of M/s Rana Constructions Co. stated to have been paid by then Secretary Shri Madan Sharma.
- A letter may also be sent to Shri Madan Sharma informing that his statement of paying Rs./50 lakhs in cash toShri A. S.Rana has been rejected by the Arbitrator and Ld. High Court Judge. He is liable to pay to Society that Rs. 50 Lakhs.
Meeting ended with a vote of thanks.
Sd/- K. Subramanian
Sd/- Y. S. Mathur
Sd/- Rajeev Manchanda
Sd/- M. C. Mulwani
Sd/- Jaswanti Devi
Sd/- S.K.Khanwalkar.
18.03.2007.
An Emergency Meeting of Managing Committee of Din C. G. H. S. Ltd. held on Sunday, the 18th March 2007 at 11.00 A.M. in the office of Society, i.e., Plot – 7, Sector – 4, Dwarka, New Delhi-110075 under Chairmanship of Shri K. Subramanian, President.
The following members attended the meeting: -
1. Shri K. Subramanian
2. Shri Y. S. Mathur
3. Shri Rajeev Manchanda
4. Shri S. K. Khanwalkar
5. Shri B. K. Srivastava
6. Smt. Jaswanti Devi
5. Shri M. C. Mulwani
This meeting was deferred due to death of a close relative of the Secretary (Y. S. Mathur)
25.02.2007.
An Emergency Meeting of Managing Committee of Din C. G. H. S. Ltd. held on Sunday, the 25th February 2007 at 11.00 A.M. in the office of Society, i.e., Plot – 7, Sector – 4, Dwarka, New Delhi-110075 under Chairmanship of Shri K. Subramanian, President.
The following members attended the meeting: -
1. Shri K. Subramanian
2. Shri Y. S. Mathur
3. Shri Rajeev Manchanda
4. Smt. Jaswanti Devi
5. Shri B. K. Srivastava
6. Shri S.K.Khanwalkar.
The election of the Society are due. As per DCS Act 2003,the elections were to be conducted by an election officer of Gazetted Officer to be appointed by the RCS. This has now been amended and as per Notification dated 12.1.07 published in the Delhi Gazette, Ext. Pt. IV dated 12.1.07, effective date is 13.1.07. The superintendence, discretion and control of the preparation of the electoral rolls for and the conduct of the elections of the members of the committee of the cooperative Society shall be vested in the committee which shall appoint returning officer who shall not be members or an employee of the Society.
In pursuance of the aforesaid amendment in the DCS Act 2003 as amended by DCS (Amendment) Act, 2006 effective 13.1.07, it is decided to hold the election of the Society i.e., for the post of (I) President (2) Vice President and (3) Treasurer (two post reserved for woman members) on 25th March2007 (Sunday). The list of members as on 31.1.2007 and defaulters list as on 15.2.07 has been made and displayed on the Notice Board. It is further decided that members who have paid the dues upto15th Feb. 2007 may be allowed to/shall be eligible to contest the election (except Rain Water Harvesting and car parking). It is also decided to appoint Shri S. K. Chand is election officer. The Secretary is authorised to issue a letter to the Election Officer and co-ordinate with the election officer. It is also decided to forward the relevant documents, i.e. member list, defaulter list etc. to RCS.
Secretary informed that our appeal for setting aside of the Arbitrator’s award in the High Court has been dismissed. A certified copy of the Judgement is being obtained. After receipt of judgement it will be decided to go into appeal in Supreme Court. In the meantime the members may be informed. It is decided to put up on Notice Board.
Secretary informed that a notice has been received from High Court relating the case filled by S. P. Chan. It is decided that the notice be given to the Advocate for necessary action.
It is also decided that the GBM will be held on 25.03.2007 i.e. the date of election of the Society. The Agenda for the GBM will be (a) Confirmation of GBM held on 26.3.06; (b) Secretary report; (c) Audited Accounts of the Society for the year 2005-06 and provisional Account for the year 2006-07 (upto 28.2.07); (d) status of court cases (e) case of Prasheel Bhardwaj (Flat No.19) (f) Car Parking No. and allotment of car parking outside area.
Sd/- K. Subramanian
Sd/-Y. S. Mathur
Sd/- Rajeev Manchanda
Sd/- Jaswanti Devi
Sd/- B. K. Srivastava
Sd/-S.K.Khanwalkar
11.02.2007.
An Emergency Meeting of Managing Committee of Din C. G. H. S. Ltd. held on Sunday, the 11th February 2007 at 11.00 A.M. in the office of Society, i.e., Plot – 7, Sector – 4, Dwarka, New Delhi-110075 under Chairmanship of Shri K. Subramanian, President.
The following members attended the meeting: -
1. Shri K. Subramanian
2. Shri Y. S. Mathur
3. Shri Rajeev Manchanda
4. Shri B. K. Srivastava
5. Smt. Jaswanti Devi
6 Shri M. C.Mulwani,
7. Shri S.K.Khanwalkar.
1. Secretary informed that Shri Amit Ojha Attorney of the Prasheel Bhardwaj has submitted some document in respect of Flat No. 19 which was allotted to him as per draw of lots held on4.10.1998. However, as per list sent to RCS by the then MC he (Prasheel Bhardwaj) is not a member. In the absence of complete record (His personal file is not available) by the then MC it is difficult/not possible to verify the documents submitted. After deliberations it is decided to ask Shri Prasheel Bhardwaj and his Attorney to submit
(a) An Affidavit duly attested by Notary certifying that his name / and money has not been transferred to Rama Krishna C. G. H. S. Ltd. or any other Housing Society.
(b) He has neither resigned nor taken refund of the amount paid by him.
(c) A certificate from his Bankers that the amount paid by him has been credited inDin CGHS Ltd.
(d) Original Share Certificate and Possession letter may be produced and
(e) An Indemnity Bond indicating that in case any financial loss to Din CGHS Ltd., if the flat’s handed over or refund is give, you will indemnify.
2. The letter dated 5.1.07 from RCS forwarding therewith a notice from Advocate (Shri Gulati) in respect of Smt. Kamlesh Sethi is discussed. It is decided that our Advocate Shri Sanjiv Gupta may be requested to reply.
3. Audit Report on the Annual Accounts of the Society for the year 2005-06 is discussed and taken on record
4. Letter received from S/Shri Madan Sharma former Secretary and Subhash Bhargava former President are discussed. It is decided that a committee may look into the matter/verify the details. However their request to hand over the flats cannot be acceded unless the cash in hand and suspense accounts are also cleared.
5. Letters received by some members from DDA rejecting their request for conversion of flats from leasehold to free hold is discussed. The individual members may ascertain from DDA, the documents/information not submitted by them.
Any other item.
(a) Refund of Car parking amount to Shri Thakur Dutt and Smt. Shanti Devi is noted.
(b) Since Smt. Rashmi Char had submitted the copy of FIR and an Affidavit, the Duplicate Share Certificate may be issued.
(c) The increase of Rs.10036/- in the AMC for lift with M/s KONE is noted.
(d) The allotment of car parking No.38, surrendered by Smt. Shanti Devi, to Mrs. (Dr.) A. K. Monga is noted.
(e) The vacant car parking No.49 – 50 may be allotted after obtaining offers from members.
(f) The security agency may be changed by inviting quotations and involving some other members also.
(g) Overhead water tanks and terrace may be repaired after cleaning of under ground water tank.
(h) Insurance may be got done for 3 blocks, sub-station and DG set etc. after obtaining quotation from one or two quotation from Public Sector Insurance Companies.
(i) Purchase of (1) Submersible pump 3 HP; (2) New Block Pump 3HP for water boosting;
(3) Electrical Energy Meter (Digital quantity 10 and (4) 4 Intercom cards is noted.
Sd/- K. Subramanian
Sd/- Y. S. Mathur
Sd/- Rajeev Manchanda
Sd/- B. K. Srivastava
Sd/- Jaswanti Devi
Sd/- M. C.Mulwani,
Sd/- S. K. Khanwalkar
03.12.2006.
An Emergency Meeting of Managing Committee of Din C. G. H. S. Ltd. held on Sunday, the 3rd December 2006 at 11.00 A.M. in the office of Society, i.e., Plot – 7, Sector – 4, Dwarka, New Delhi-110075 under Chairmanship of Shri K. Subramanian, President.
The following members attended the meeting: -
1. Shri K. Subramanian
2. Shri Y. S. Mathur
3. Shri S. K. Khanwalkar
4. Shri B. K. Srivastava
5. Smt. Jaswanti Devi
6. Shri Rajeev Manchanda
1 & 2. Secretary informed that the Election Officer appointed by the RCS has asked for Members’ list, list and copy of the latest Audit Report. Secretary also informed that as decided in the MC meeting held on 4.11.2006, a representation has been sent to the RCS, vide our letter dated 6.11.2006 in consultation with our advocate Shri J. N. Gupta, copy endorsed to Asstt. Registrar (S/W) and Election Officer Shri N. L. Sethi, requesting him to reconsider the decision to debar the 16 members from contesting/participating in the forthcoming election of the Society. It has also been brought to RCS’s knowledge that in addition 16 members, the cases of 19 more members are pending for verification/transfer of members. In view of the uncertainty of 35 members participation in the election it is felt that atmosphere is not conducive for holding the election. It is decide that we may again request RCS for his reconsideration and extension of time for holding the Election and AGM beyond Dec. 2006 upto March 2007. The Committee is also informed that the affected members, of Asstt. Registrar’s letter dated 25.10.2006, have filed an appeal in the Tribunal for their participation/contesting the Elections as well as stay of Election.
3. Any other item.
(a) (i) A letter is received from RCS’s office regarding late Smt.Kamlesh Sethi’s (expelled member) case i.e. Shri J. Sethi’s request for transfer of membership/refund. An appropriate reply has been sent.
(ii) A letter from Shri J. Sethi’s lawyer has also been received. It is decided that Shri Sanjeev Gupta Advocate may be requested to deal with that letter.
(b) Contract with KONE for AMC of Lifts is expiring. KONE has sent a contract for New AMC. It is decided that a Committee consisting of S/Shri S. K. Khanwalkar (convenor), R. Manchanda and A .K. Malpani will call for some other offers and finalize.
(c) Purchase of 10 Electric Meter from authorised dealer of Hawell is approved.
(d) The confirmation of Shri Ram Kishan as Electrician is approved. His salary will be Rs.3400/- p.m. and OT @ Rs.400/- p.m. as being given to other electrician.
(e) It is also decided to increase the salary of all the regular employees by Rs.200/- p.m. The increase of Rs.200/- p.m. will be effective January 2007 for S/Shri S. S. Chauhan, Gauri Shankar, Sharad. However, increase of Rs.200/- p.m. for S/Shri Phagu and Dilip will be from May 07 as the increase in their salary was from May 05 whereas other’s salary was increased in May 04.
(f) Committee also co-opted Shri M. C. Mulwani.
Meeting ended with a vote of thanks to the Chair
Sd/- K. Subramanian
Sd/- Y. S. Mathur
Sd/- S. K. Khanwalkar
Sd/- B. K. Srivasta
Sd/- Jaswanti Devi
Sd/- Rajeev Manchanda
Sd/- M. C. Mulwani.
04.11.2006.
An Emergency Meeting of Managing Committee of Din C. G. H. S. Ltd. held on Saturday the 4th November 2006 at 7.30 P.M. in the office of Society, i.e., Plot – 7, Sector – 4, Dwarka, New Delhi-110075 under Chairmanship of Shri B. K. Srivastava, who was requested to preside in the absence of President.
The following members attended the meeting: -
1. Shri B. K. Srivastava
2. Shri Y. S. Mathur
3. Shri Rajeev Manchanda
4. Smt. Jaswanti Devi
5. Shri S.K. Khanwalkar
1. Secretary informed that Shri Praveen Kumar Vice President has sent his resignation letter from the post of Vice President due to personal reasons. It is also informed that all efforts to dissuade him from resigning and reconsider failed. After deliberations the resignation is accepted and it is place on record that Praveen Kumar has rendered yeoman service in advising and guiding the Managing Committee during the period he was holding the post of Vice President of the Society.
2. Secretary informed that letter has been received from o/o the Registrar. After going through the letter it is felt by all the members that debarring the 16 members from contesting/participation in the coming election of the Society till finalization of their cases is arbitrary and illegal. After deliberating the letter and enclosed Report is unanimously decided to challenge this in the appropriate court of law. Secretary and treasurer are authorised to engage a suitable Advocate to challenge order and assist the Advocate and sign the documents.
3. Any other item.
Member may recall that two big/large car parking spaces Nos. 47 & 48 and 49 & 50 were converted in small and allotted as 48 to Shri Dutta (F/No.21) and 50 to Smt. (Dr.) Monga (F/No. 11). Since the proposal to construct some room for office etc. has been shelved, we may allot the car parking spaces 47 & 49 by resorting the earlier position. It is decided to these spaces to the present allottees who are willing to pay balance amount of Rs.50,000/- each
Meeting ended with a vote of thanks to the Chair.
Sd/- B. K. Srivastava
Sd/- Y. S. Mathur
Sd/- Rajeev Manchanda
Sd/- Jaswanti Devi
Sd/- S.K. Khanwalkar
22.10.2006.
An Emergency Meeting of Managing Committee of Din C. G. H. S. Ltd. held on Sunday the 22.10.2006 at 11.00 A.M. in the office of Society, i.e., Plot – 7, Sector – 4, Dwarka, New Delhi-110075 under Chairmanship of Shri Praveen Kumar, Vice President. The following members attended the meeting: -
Shri Praveen Kumar
Shri Y. S. Mathur
Shri Rajeev Manchanda
Shri S. K.Khanwalkar
Smt. Jaswanti Devi
Secretary informed that a letter dated 12.10.2006 was received on 17.10.2006 from Shri N. L. Sethi Returning officer/Accounts Officer of RCS Office. Secretary met him on 19.10.2006 as desired by him. He advised that (a) list of members; (b) List of defaulters; (c) a copy of Audit Report and (d) a copy of Minutes of the Last General Body meeting be given to him on 3.11.2006. It is decided that the list of members and defaulters as on 30.9.06 along with other documents may be given to him. It is also decided thesse list may be signed by Treasurer, Secretary and President and a copy each of these list be placed on Notice Board.
1. Any other item.
(a) Shri Baby Ram, Electrician is not attending his duties from 16.10.2006. He was not attending to his duty properly when he was advised to be careful and do his work properly, he left and absenting from 16.10.2006 onwards. In his place a regular electrician is to be appointed. Shri Ram Kishan is being engaged on trail basis for a week or so. He will be paid initially @ Rs.3000/- p.m. plus Rs.400/- p.m. as OT for 12 hrs. duty.
Meeting ended with a vote of thanks to the Chair.
Sd/- Praveen Kumar
Sd/- Y. S. Mathur
Sd/- Rajeev Manchanda
Sd/- S. K.Khanwalkar
Sd/- Jaswanti Devi
17.09.2006.
An Emergency Meeting of Managing Committee of Din C. G. H. S. Ltd. held on 17.09.2006 at 11.00 A.M. in the office of Society, i.e., Plot – 7, Sector – 4, Dwarka, New Delhi-110075 under Chairmanship of Shri K. Subramanian, President. The following members attended the meeting: -
Shri K. Subramanian
Shri Praveen Kumar
Shri Y. S. Mathur
Shri Rajeev Manchanda
Shri B. K. Srivastava
Shri S. K.Khanwalkar
Smt. Jaswanti Devi
As per section 31 (1) Chapter IV of DCS Act2003; the Annual General Body Meeting is to be conducted within a period of one hundred eighty days from the date fixed for making up Annual Accounts for the year, i.e., 30th March. The election of the Society are due. The election officer has been appointed by the Register of the Co-operative Societies, Delhi vide its letter No. F.2385 dated 21.2.06. However, the date of election has not yet been fixed by the election officer despite a reminder by the RCS vide its letter No.F.47(852)/GH/SW/Co-op/746 dated26.5.2006 copy endorsed to the Society. The Society has also requested to RCS for expediting the election vide its letter No.DIN/50/2006/154 dated 24.8.2006. Besides, the audit of Annual Accounts of the Society for the year 2005-06 is in progress and is likely to be
Completed shortly. The treasurer, secretary and President are authorised to sign the Accounts. In view of the position explained above the Annual General Body meeting cannot be held before 30th Sept 06, i.e. within 180days from the date of making up Annual Accounts for the year 2005-06. It is, therefore, resolved to approach RCS for extension of time for holding the Annual General Body meeting (AGBM). The AGBM will be called when the date and programme for Election is announced/fixed by the election officer. The AGBM will be held on the same date.
2. Secretary informed that DDA has been asking us obtain completion certificate (CS). We have to approach DDA for extension of time. Clearance from Fire Deptt. And Airports Authority for height clearance is also be obtained. It is resolved to approach these authorities for clearance.
3. Secretary informed that there have been thefts in three flats viz. 86,87 and 97 during the day time on 31.08.2006. The Security Agency is not giving good service. It is decided to change the Security Agency. A committee be formed by involving non-executive members to select a new Agency.
4. Any other item.
(a) Secretary informed the SHO, PS, Dwarka has sent a letter for taking some preventive security measures. It is decided to place them on Notice Board and implement them.
(b) A large number of residents/members have not removed the items from car parking spaces. It is decided that final notice be given and then stern action be taken.
(c) The flowerpots kept in corridors and staircases are not only blocking the fire exit but also spoiling the floors and walls. It is decided that flowerpots should be kept in the space earmarked for that purpose. Only flowerpots are to be kept there and not the plants on the mud there. Surplus flower pots may handed over to Malis who will place them at proper places and look after them
Meeting ended with a vote of thanks to chair.
Sd/- K. Subramanian
Sd/- Praveen Kumar
Sd/- Y. S. Mathur
Sd/- Rajeev Manchanda
Sd/- B. K. Srivastava
Sd/- Jaswanti Devi
06.08.2006.
An Emergency Meeting of Managing Committee of Din C. G. H. S. Ltd. held on 06.08.2006 at 02.00 P.M. in the office of Society, i.e Plot – 7, Sector – 4, Dwarka, New Delhi-110075 under Chairmanship of Shri K. Subramanian, President. The following members attended the meeting: -
Shri K. Subramanian
Shri Praveen Kumar
Shri Y. S. Mathur
Shri Rajeev Manchanda
Shri B. K. Srivastava
Shri S. K.Khanwalkar
Smt. Jaswanti Devi
1. The Car Parking No. 3 &4 allotted to Shri Thakur Dutt (F/No.34) has fallen vacant as he failed to respond to the notice for payment of balance amount of Rs.1,40,000/- by the due date. Secretary informed that two applications from Shri Piyush Bansal (F/No.71) with cheque for full amount of Rs.1.5 Lakh and Smt.J. Shakuntla (F/No.95) have been received. Secretary proposed to allot the parking to Shri Bansal on first come first basis as per the practice followed uptil now. President suggested that allotment may be made through draw of lots as two applicantsare there.Smt. J.Shankuntla also gave thecheque for full amount of Rs.1.5 lakh. After deliberations, it is decided other members may also be notified and if other applicants are there the allotment may be made after draw of lots. Notice may be put up on Notice Boards to send applications with full payment cheque by 13th Aug.06 and draw will be held on15th Aug.06. It is also decided that allotment of Car Parking will be by draw of lots in future,
2. It is decided that an amount of Rs.8.00 lakhs may be kept in Fixed Deposit in Delhi State Co-op. Bank, Palam New Delhi.
3. Purchase of one submersible pump of 3 Horse Power (Slim line) is approved for the 1st Boring, i.e. original boring where a pump was stuck has not been taken out.
4. Any other item.
(a) It is decided to celebrate the 15th August, i.e. Independence Day function like previous years. Flag Hoisting may be done by senior resident of the Society.
(b) The report of the Committee headed by Shri Ravi Kumar Gupta for utilization of Society
Complex for functions/car parking etc. is accepted. However, it is decided that the usage charge per function will be Rs.2000/- from members and Rs.2500/- from non-members plus actual electricity charges. A refundable security deposit of Rs. 5,000/- and Rs.2000/2500/- as the case may be are payable in advance.
(c) It is decided to explore the feasibility of clean/drinking water tank and pipe line etc.
(d) It is decided to mark the parking space at outside, i.e. back yard area.
Meeting ended with vote of thanks to the Chair.
Sd/- Y. S. Mathur
Sd/- Rajeev Manchanda
Sd/- B. K. Srivastava
Sd/- S. K.Khanwalkar
Sd/- Jaswanti Devi
18.06.2006.
An Emergency meeting of the Managing Committee of Din C.G.H.S. Ltd. held on 18.06.06 at 4.00 P.M. in the Society Office i.e., Plot – 7, Sector – 4, Dwarka – I, New Delhi under Chairmanship of Shri K. Subramanian, President. The following members attended the meeting:
Shri K. Subrmanian
Shri Praveen Kumar
Shri Y. S. Mathur
Shri Rajeev Manchanda
Shri B. K. Srivastava
Shri S. K. Khanwalkar
1. Correspondence/Notices received from members / RCS and replied sent to RCS and other is seen and ratified. Letters dated 26.05.06 received from RCS addressed to Shri N. L. Sethi appointed as Returning Officer to conduct the election of Din C. G. H. S. Ltd. at the earliest possible is noted.
2. Report of the committee appointed as per decision of the General Body Meeting held on 26.03.2006 regarding utilization of space for functions etc. is discussed and taken on record. The Committee has done a good job, however, it is felt that the report be placed on Notice Boards and members may be requested to give their suggestions on report or in addition thereto.
3. Secretary informed that a substantial amount of Rs.9.00 Lakh has been recovered in respect of Car Parking from March 06 onwards. Notices were sent to members against whom Car Parking dues were outstanding to clear the dues by 31st May 06 as decided in the General Body meeting held on 26.03.2006. Many members have cleared. Four members (S/Shri A. K. Goel (497/4), A. K. Upadhyay (337/84) and Smt. Shanti Devi & Aruna Vijay paid one installment and for balance all have given postdated cheques. Three members S/Shri Thakur Dutt (422/34) O/S Rs.14000, Col.T. R. Sharma (453/166) O/s Rs.90,000/- and Ms Nalini Ratnam(256/147) O/S Rs.38,449/- have neither paid nor responded. Mrs. Ratnam wanted adjustment which is not acceptable. Smt. S. Dharmadikari(487/112) promised to send the cheque for Rs. 20,000/- i.e. the due amount. It is decided that the allotment of Car Parking of S/Shri Thakur Dutt (Parking No. 3 & 4),Col.T.R.Sharma (Parking No. 65 & 66) and Ms. N. Ratnam )Parking No. 73 &74 – Half portion) may be cancelled and they may be issued notices. We may accept the post dated cheques with a condition that in case the cheques are bounced the allotment will be cancelled.
4. It is decided to purchase a new Motor pump after obtaining competitive rates from Motor/pump of Standard Cos. Viz. Kirloskar or Greeves Crompton.
5. It is decided to instal a device for connecting lifts and Guared Room with a hooter/alarm. Shri R.Manchanda is authorised tonegotiate the rates etc. andfinalise.
6. Any other item.
(a) Secretary informed that the Architect firmhas informed about the sad demise of Shri B. D.Arora the Architect and has also asked that their bill may be paid and documents for completion certificate may be taken from them. It is decided that we may write to them to get the completion certificate from DDA interms of contract and then their bill will be settled.
(b) Shri Tomar and Brig. Sarwate were requested to formulate the Service Rules for employees. Shri Tomar has declined and Brig. Sarwate has shifted to Mumbai. It is decidedthat some other Societies may be asked if they have formulated any Service Rules, if so,wemay follow them.
(c) The adjustment of conversion fee amount ofRs.15000/- in respect of Smt.Aruna Vijay (469/74) and Shri R. Saxena (298/44) is approved. Shri Punj’s case of transfer of membership may be processed.
(d) Smt. Rashmi Chari has requested for Duplicate Share Certificate as she has lost original Share Certificate. It is decided to ask her (I) to file a FIR, (ii) publish in at least two newspaper about the loss and furnish a copy of each to us.
Sd/ - K. Subrmanian
Sd/ - Praveen Kumar
Sd/ - Y. S. Mathur
Sd/- Rajeev Manchanda
Sd/- B. K. Srivastava
Sd/- S. K. Khanwalkar
09.04.2006.
An Emergency meeting of the Managing Committee of Din C.G.H.S. Ltd. held on 09th April 2006 in the Society Office i.e., Plot – 7, Sector – 4, Dwarka – I, New Delhi at 4.00 P.M. under Chairmanship of Shri K. Subramanian, President. The following members attended the meeting: -
Shri K.Subrmanian
Shri Praveen Kumar
Shri Y. S. Mathur
Shri Rajeev Manchanda
Smt. Jaswanti Devi
Shri M.K.Negi (outgoing Secretary as special invitee)
1. Shri M. K Negi, Secretary submitted his resignation from Managing Committee and from membership of the Society on31.3.2006 as he has sold his flat. His letters are placed and his resignation from the Managing Committee and membership from the Society are accepted. He is requested to hand over the charge and records to the new Secretary being appointed.
2. Smt. Jaswanti Devi proposed the name of Shri Y. S. Mathur for the post of Secretary and seconded by Shri Rajeev Manchanda. No other name was proposed for the post of Secretary. So Shri Y. S. Mathur is elected for the post of Secretary. The committee requested to take over the charge of post of Secretary and relinquish charge of the post treasurer.
3. For the post of Treasurer, Shri Praveen Kumar proposed the name of Shri Rajeev Manchanda for the post of Treasurer seconded by Smt. Jaswanti Devi. As no other name was proposed Shri Rajeev Manchanda is elected for the post of Treasurer. Shri Rajeev Manchanda is requested to take over charge of Treasurer from Shri Y. S. Mathur.
4. Consequent upon election for the post of Secretary, Shri Y. S. Mathur is authorised to sign, verify, institute or defend cases on behalf of the Society. He is also authorised to handle all pending legal cases of the Society.
5. It is also decided that from now onwards the Bank Accounts of the Society will be operated by S/Shri K. Subramanian, President, Y. S. Mathur Secretary and Rajeev Manchanda, Treasurer. Their signatures are given below: -
Sd/- K. Subramanian Sd/ Y. S. Mathur Sd/- Rajeev Manchanda
President Secretary Treasurer
Any two of the above are authorised to operate the Bank Accounts/FDs. Etc.
6. The proposal received from Reliance Infocomm for networking the nation Optical Highway in our building is discussed and it is decided that there is no necessity as there are facility provided by MTNL / Airtel is available and sufficient.
The committee place on record and appreciate the services rendered by Shri M.K. Negi outgoing Secretary during his tenure.
Meeting ended with a vote of thanks to the Chair.
Sd/- K. Subramanian
Sd/- Y.S.Mathur
Sd/- Praveen Kumar
Sd/- Jaswanti Devi
Sd/- Rajeev Manchanda
19.02.2006.
An Emergency meeting of the Managing Committee of Din C.G.H.S. Ltd. held on 19th February 2006 in the Society Office i.e., Plot – 7, Sector – 4, Dwarka – I, New Delhi at 11.00 A.M. under Chairmanship of Shri K. Subramanian, President. The following members attended the meeting: -
Shri K.Subrmanian
Shri Praveen Kumar
Shri M. K. Negi
Shri Y. S. Mathur
Smt. Jaswanti Devi
Shri Rajeev Manchanda.
1. Secretary (Shri Negi) informed that our appeal against the Arbitrator Award was listed in High Court. Stay has been granted against the Award and the Notice is being issued. He also placed a bill from the Sr. Advocate (Shri V. B. Andley). The bill/Memo of Fees is Rs. 1.00 lakh for preparation, settling the draft of ____ petition etc. and Rs. 11,000/- for each appearance. The member felt that we may request the Sr. Advocate to reconsider and give some concession. On telephonic request Sr. Advocate agreed, as a special case, for Rs. 80,000 instead of Rs.1.00 Lakh and Rs.8000/- per appearance. The reduced fee is approved.
1. Secretary also placed a letter from DDA permitting the Society for draw of lot for allotment of Flat to Shri V. C. Sood (Mem.No.433) who has not yet been allotted a flat. The draw is to be held on 22.02.2006 in DDA’s Asstt. Director (GH)’s room. Secretary is authorised to attend the draw and ask the Member (Shri V.C. Sood) to clear the dues outstanding including interest on delayed payment of Development money etc. before handing over the possession of flat to him.
2. Shri M.K. Negi also informed that he intends to sell his flat and he applied for a No dues certificate.
The meeting ended with thanks to the Chair.
Sd/- K. Subramanian
Sd/- M. K. Negi
Sd/- Y.S.Mathur
Sd/- S. K. Khanwalkar
Sd/- Jaswanti Devi
Sd/- Rajeev Manchanda
29.01.2006.
An Emergency meeting of the Managing Committee of Din C.G.H.S. Ltd. held on 29th Jan 06 in the Society Office i.e., Plot – 7, Sector – 4, Dwarka – I, New Delhi at 01.00 P.M. under Chairmanship of Shri K. Subramanian, President. The following members attended the meeting: -
Shri K.Subrmanian
Shri Praveen Kumar
Shri M. K. Negi
Shri Y. S. Mathur
Shri S. K. Khanwalkar
Smt. Jaswanti Devi
1. It is decided to hold the General Body meeting on 12th March 2006. It is also decided to obtain estimates for the (a) Extension of Balcony of living room; (b) Water proofing / repair of roofs of all the blocks particularly ‘C’ Block; (c) Drinking water connection in each flat at one point; (d) Provision of one or two points in each flat through Generator by procuring one additional Generator; (e) enhancement of M/Maintenance charges from April 05 to Dec. 05; (f) Repairs plastering and white washing of corridors of each floors of all the blocks; (g) Provision of pipes for the water from Balconies of flats; (h) Creation, maintenance and utilization of building and replacement Fund in terms of clause 81 (1) to (4) of the Delhi Co-op. Societies Act, 2003; (I) Insurance of Buildings and other Major Assets.
2. Elections of the Society are due. We are awaiting appointment of Election Officer by R.C.S. in terms of the Delhi Co-op. Societies Act, 2003. Incase the intimation of appointment of Election Officer is received in time the Election will be held on 12.03.06. The Society is authorised to coordinate with RCS office in this regard and to issue Agenda for the Election.
3. Shri Y. S. Mathur is nominated to vote in election of the Federation of Co-op. Societies, Dwarka.
4. The representation of S/Shri (a) R. D. Saxena (Flat No. 44), (b) S. C. Verma (Flat No.23); (c) Ms. Aruna Vijay (Flat No. 74) and (d) A. K. Monga (Flat No.11) are discussed. Secretary is authorised to send appropriate reply in respect of (a) to (c). In regard to (d) Mrs. Dr. A. K.Monda may be informed that her case will be forwarded to RCS after the election.
The meeting ended with a vote of thanks to the chair.
Sd/- K. Subramanian
Sd/- M. K. Negi
Sd/- Y.S.Mathur
Sd/- S. K. Khanwalkar
Sd/- Jaswanti Devi
25.12.2005.
An Emergency meeting of the Managing Committee of Din C.G.H.S. Ltd. held on 25th December 2005 in the Society Office at 11 A.M. under Chairmanship of Shri Praveen Kumar, Vice President.
The following members have attended the meeting: -
S/Shri Praveen Kumar
M. K. Negi
Y. S. Mathur Rajeev Manchanda
S. K. Khanwalkar
Smt. Jaswanti Devi
1. S/Shri R. V. S. Mani, L. C.Tomar and A. K. Malpani, Vancobachar is also attended the meeting as a special invitees. Name of some Sr. Advocates of High Court considered and it is decided to engage Shri V. B. Andley, Sr. Advocate for challenging the Arbitrator’s award in the High Court.
2. The following resolution is passed for filing the Appeal in High Court challenge / set aside the Award of Arbitrator.
It is resolved to file appropriate legal proceedings to challenge award of the Arbitrator dated 24.10.2005 in the High Court. For that purpose S/Shri M. K. Negi, Secretary, Y. S. Mathur, Treasurer and Sanjeev Gupta, Society Lawyer are hereby authorised to assist Sr. Advocate of the High Court to file the necessary proceedings. Shri M. K. Negi, Secretary is hereby also authorised to sign the power of Attorney to Sr. Advocate and sign the legal documents and to swear and file any affidavit that may be required to file aforesaid proceedings in the High Court and to incur the necessary expenditure in that behalf.
Meeting ended with a vote of thanks to chair.
Sd/- Praveen Kumar
Sd/- M. K. Negi
Sd/- Y. S. Mthur
Sd/- Rajeev Manchanda
Sd/- S. K. Khanwalkar
20.11.2005.
An Emergency meeting of the Managing Committee held on 20.11.05 at Society Office, i.e. Plot No. 7, Sector – 4, Dwarka-I, New Delhi-110075 at 1100 A.M. under Chairmanship of Shri Praveen Kumar, Vice President.
The following members have attended the meeting: -
Shri K Subramanian,
Shri Praveen Kumar
Shri M. K. Negi
Shri B. K.Srivastava,
Shri Y. S. Mathur
Shri Rajeev Manchanda
S/Shri Vacobachare, R. V. S. Mani, L. C. Tomar, Sachin Gupta, A. K. Dutta and Ms. Urmil Malhotra, A. K. Malpani attended as special invities.
1. The award dated 24.10.08 given by the Arbitrator Shri V. D. Tiwari with regard to dispute with M/s Rana Construction – the contractor is discussed. It is decided to appoint / form a sub committee consisting of S/Shri Praveen Kumar, Y. S. Mathur, R. V.S. Mani, L. C. Tomar and A. K. Malpani, to appoint a senior advocate and to assist / handle the case in High Court. Shri Sanjeev Gupta, Advocate who represented the Society in Arbitration proceeding will continue to advise, guide and assist the Senior Advocate. He would also help in appointment / engagement of Senior Advocate.
2. Shri R. K. Saini looking after the security has been hospitalized for heart problem and may not be available for some time. It is decided that S/Shri Rajiv Manchanda, Vinod Dangi and R. V. S.Mani will lookafter the security arrangements.
Meeting ended with a vote of thanks to chair.
Sd/- Praveen Kumar
Sd/- M. K. Negi
Sd/- Y. S. Mthur
Sd/- Rajeev Manchanda
Sd/- S. K. Khanwalkar
02.10.2005.
An Emergency meeting of the Managing Committee held on 02.10.05 at Society Office, i.e. Plot No. 7, Sector – 4, Dwarka-I, New Delhi-110075 at 03 P.M. under Chairmanship of Shri K. Subramanian, President,
The following members have attended the meeting: -
Shri K Subramanian,
Shri Praveen Kumar
Shri M. K. Negi
Shri Y. S. Mathur
Shri Rajeev Manchanda
Lt. Col R. D.Sharma
Shri S. K.Khanwalkar
Smt. Jaswanti Devi
1. Secretary produced list of 150 members who are authorised to vote. Out of 164 members, since 14 flat owners have not applied for transfer of membership. They are not eligible to vote. Members with outstanding dues, i.e. upto date demand of the Society excluding Car Parking dues will not be eligible to contest the Election. Secretary is requested to display the defaulter list on Notice Board. The Secretary is authorised to hand over all requisite documents to the Election officer to be appointed by the Registrar Office along with election fee.
2. It is decided that in case there is delay in nomination of the returning officer / election officer by the Registrar, the next AGM will be called in the month of December 2005as it is already long over due.
3. Secretary informed that the award passed by the Arbitrator in favour of M/s Chand Construction Company has been dismissed by the Hon’ble Court on ____ in Judgement dated _____
4. It is decided to give Diwali Bonus 50% to the Society employees for the year 2005,before Diwali.
5. Smt. Suman Nalwa, Jt. with Shri K. Mahesh has paid all dues under protest. Suitable reply in this regard be given to Mrs. Suman Nalwa.
6. Shri Y. S. Mathur proposed to have a get together if possible before Diwali, which is accepted.
The meeting ended with a vote of thanks to the Chair.
Sd/- K. Subramanian
Sd/- Praveen Kumar
Sd/- M. K. Negi
Sd/- Y. S. Mthur
Sd/- Rajeev Manchanda
Sd/- S. K.Khanwalkar
Sd/- Jaswanti
28.08.2005.
An Emergency meeting of the Managing Committee held on 28.08. 2005 at Society Office, i.e. Plot No. 7, Sector – 4, Dwarka-I, New Delhi-110075 at 10.30 A.M. under Chairmanship of Shri M. K. Negi, Secretary.
The following members have attended the meeting: -
Shri M. K. Negi
Shri Y. S. Mathur
Shri Rajeev Manchanda
Shri B. K. Srivastava
Smt. Jaswanti Devi
Shri S. K. Khanwalkar
1. In view the water level going down at the existing site of the boring/water pump, it is decided to install water pump by getting boring at new site. A committee consisting of S/Shri Vinod Dangi, Suresh Srivastava, Y. S. Mathur, D. V. Gupta will decide the new site and select/negotiate with the party who have given the guidelines. The expenditure is likely to be around one lakh.
2. The membership of Shri Vinod Dangi (Flat No.116 and Mrs. Manju Srivastava (Flat No. 82) who have submitted all the documents is approved. The case may be forwarded to RCS for approval.
3. A team of DDA came for inspection on 26.08.05. It is pointed out byt hem that (2) the Society has not obtained the completion certificate (2) – that extension./covering of balconies etc. is illegal and (3) they advised that covered space in the parking areas and pits of Rain Water harvesting be included in the map. It is decided to ascertain and ask the architect (M/s B. D. Arora Associate) whether they have obtained the completion certificate, if so, the same may be furnished, if not, they should obtain the same as it is their responsibility. The letter to Architect is to be endorsed to M/s Rana Constructions, the contractor and DDA. It is also decided to inform the members that the member concerned will be liable for the charges/penalty, if any, for the extension/covering of balconies etc. of their flats.
4. The electricity charges (10% per unit) and fixed charges ( @2 per unit) have been increased by BSES Rajdhani Ltd. w. e. f. 15th July. We have made the payment at the enhanced rate (for part of the month). However, there is strong resistance from RWAs etc. against the increase. If the increase is not taken back, we may charge @Rs.2.95 per unit instead of Rs.2.7 and Rs.160/- p.m. in place of Rs.140/- p.m. as fixed charges.
5. Uptil now the Society has paid the water charges which comes to Rs.6,09,710/- upto 31.03.05. Since the Society is incurring losses, it is decided to charge Rs.50/- p.m. as water charges from all resident members.
6. The AMC of Fire equipment has expired. The filling of cylinder is due in December 2005. We may again call for the quotations for filling and maintenance of fire equipment etc. and finalize.
Sd/- M. K. Negi
Sd/- Y. S. Mathur
Sd/- B. K. Srivastava
Sd/- Rajeev Manchanda
Sd/- Jaswanti Devi
Sd/- S. K. Khanwalkar
