EXPENDITURE FOR THE MONTH OF DECEMBER 2010

1. Expenditure / Cash Outgo from 1st to 31st December 2010

(a) Electricity expenses for common area during Nov. 2010 Rs. 37,720/-*
(b) Return of SB of Indore Loan amount (DG) Rs. 35,000/-
(c) Diesel for DG Set Rs. 9,000/-
(d) Generator’s ‘C’ check Rs. 26,794/-
(e) Paid to Care for installation of power backup Rs. 52,500/-
(f) Security Bill for November 2010 Rs. 48,612/-
(g) TDS on the Security Bill Rs. 5,007/-
(h) Ground Rent paid for the year 2010 Rs. 1,64,361/-
(i) Bank Charges Rs. 275/-
(j) Magazines for Library for two months (Oct.& Nov.10) Rs. 1,545/-
(k) Gas for Guard Room Rs. 200/-
(l) Telephone Bills (MTNL/Airtel) Rs. 910/-
(m) Salary & advance against salary to Society’s employees Rs. 26,400/-
(n) Overtime paid @ Rs 400/- each Rs. 1,600/-

(i) Shri Narayan
(ii) Shri Gauri Shankar
(iii) Shri Sharad
(iv) Shri Ram Kishan

(o) Adv. paid to Shri Gauri Shankar (to be recovered @ 500/- pm) Rs. 5,000/-
(p) Electrical Spares (Tube lights & Starters) Rs. 1,000/-
(q) Water Tankers from private party in the month of Sep.2010 Rs. 10,800/-
(r) Cleaning Material Rs. 1,216/-
(s) Conveyance charges Rs. 155/-
(t) Purchase of lock for ‘B’ block terrace Rs. 65/-
(u) Purchase of spade & Gamaxine for garden Rs. 410/-
(v) Trash Removal charges (MCD) Rs. 500/-
(w) Postage/Courier Charges including mailing of Notice of GBM Rs. 1,569/-
(x) Photocopy charges Rs. 2,309/-
(y) Stationery Rs. 25/-
(z) Repair of water pipe in Block ‘A’ Rs. 200/-
(aa) Expenses in connection with GBM held on 19.12.2010 Rs. 6,355/-
---------------------
Total Expenditure: Rs. 4,39,520/-
--------------------

2. Amount Received:

(1) Maintenance/Building Maintenance Fund Rs 2,73,000/-
(2) Water Charges Rs 8,200/-
(3) Generator Fund Rs. 32,800/-
(4) Shifting Charges Rs. 2,000/-
(5) Late Fee Rs. 3,690/-
(6) Car Parking Deposit & Charges Rs. 200/-
(7) Ground Rent Rs. 26,415/-
(8) Bank Charges Rs. 150/-
-------------------- Total Receipt: Rs. 3,46,455/-
-------------------

* Total electricity bill for the month Rs. 1.43.550/-

3. Suggestions / recommendations to improve accounting procedures and introduce transparency are welcome and shall be taken in the right spirit.

EXPENDITURE FOR THE MONTH OF NOVEMBER 2010

1. Expenditure / Cash Outgo from 1st to 30th November 2010

(a) Electricity expenses for common area during Oct. 2010 Rs 32310/-*
(b) AMC for Lifts from 1.10.2010 to 31.12.2010 Rs. 59,176/-
(c) TDS on the above AMC Rs. 1,093/-
(d) AMC for DG Set & ESS from 01.07.2010 to 30.09.2010 Rs. 5,412/-
(e) TDS on the above AMC Rs. 103/-
(f) Paid to Trishul for 250 Amps Main Switch & 3 HP Starter Rs. 6,998/-
(g) Return of SB of Indore Loan amount (DG) Rs. 36,000/-
(h) Diesel for DG Set Rs. 3,000/-
(i) Security Bill for Oct. 2010 Rs. 53,494/-
(j) TDS on the Security Bill Rs. 988/-
(k) Legal Expenses in criminal case (VK Sharma) Rs. 1,200/-
(l) Gas for Guard Room Rs. 200/-
(m) Telephone Bills (MTNL) Rs. 1,171/-
(n) Salary & advance against salary to Society’s employees Rs. 26,400/-
(o) Dewali Bonus to Society’s employees Rs. 20,175/-
(p) Sweets distributed to employees, Guards, Safaiwala, Postman Rs. 2,280/-
(q) Overtime paid @ Rs 400/- each Rs. 1,600/-

(i) Shri Narayan
(ii) Shri Gauri Shankar
(iii) Shri Sharad
(iv) Shri Ram Kishan

(r) Electrical Spares . Rs. 1,120/-
(s) Seeds for garden Rs. 190/-
(t) Conveyance charges Rs. 15/-
(u) Trash Removal charges (MCD) Rs. 500/-
(v) Trash removed from the lawn Rs. 500/-
(w) Postage Charges including GBM Calling Notice Rs. 808/-
(x) Photocopy charges Rs. 365/-
(y) Stationery Rs. 149/-
---------------------
Total Expenditure: Rs. 2,55,247/-
--------------------
2. Amount Received:

(1) Maintenance/Building Maintenance Fund Rs 2,04,000/-
(2) Water Charges Rs 8,025/-
(3) Generator Fund Rs. 29,600/-
(4) Late Fee Rs. 1,050/-
(5) Car Parking Deposit & Charges Rs. 200/-
(6) Ground Rent Rs 46,960/-
(7) Bank Charges Rs. 100/-
(8) Miscellaneous Rs. 2,250/-
- ------------------- Total Receipt: Rs. 2,92,185/-
-------------------

* Total electricity bill for the month Rs. 1,96,590/-

3. Suggestions / recommendations to improve accounting procedures and introduce transparency are welcome and shall be taken in the right spirit.

PAYMENT OF GROUND RENT TO DDA FOR 2010

NOTIFICATION OF DECISIONS OF THE GBM HELD ON 19th DEC 2010

1. Approval of SGBM Held on 30 Aug 2009. Members are requested to approve the Minutes of the SGBM held on 30 Aug 2010 circulated to all members vide letter No. DIN /SGBM/2009 dated 09 Sep 2009.

Decision. The Minutes of the SGBM held on 30th Aug 2009 were approved albeit with reservations expressed by Mr AK Pani and Mr K Balasubramanian on the issue of additional maintenance charges levied on owners of rented flats. The review of additional maintenance charges were agreed to be taken up under 'Any other point with permission of the chair' or the Agenda Point 'Increase in Monthly Maintenance Amount'.

2. Passing of Accounts for 2008-09. The MC has resolutely adhered to the highest standards of transparency and all expenditures made have regularly been displayed on the Notice Boards as well as posted on the Society blog. The Audit Report for 2008-09 was forwarded to all members vide letter No. DIN / Audit Report / 2010 dated 16th Aug 2010. Members are requested to approve the accounts for the said period.

Decision. The accounts for the period 2008 -09 were unanimously approved and the House appreciated the highest standards of transparency being maintained by the MC.

3. Improvement in the Standard of Water. In spite of concerted efforts of the MC, which include approaching the Lt Governor’s and CM’s office, the standard and quantum of water supply to the Society has left a lot to be desired. This in turn has forced the Society to resort to augmentation of water supplied by DDA through deep well boring resulting in deterioration of the quality of water reaching homes. Since consumption of poor quality water is a major health hazard, there is a pressing need to purchase water from the DDA as well as private sources / install water softener / RO plant to meet the requirement.

Decision. All present accepted the necessity of having clean and potable water reaching their respective homes. After discussing the economic and operational viability and recurring costs of installing water softener / RO plant plus the possibility of Delhi Govt improving the water supply in the foreseeable future, it was decided that for the next one year water quality be improved by procuring water tankers from the DDA as well as private sources and the total cost incurred in the process (Approximately Rs. 600/- per month per flat) to be shared equally by all members. It was also decided that people who are out of station for 30 consecutive days or more to be charged 20 % of the cost imposed on those present for the period. Such members are required to inform the Society office of their absence in writing prior to leaving the station.

4. Allotment of Open Car Parking. In view of an increase in the number of cars in the Society, there is a need to earmark at least one fixed parking space, in the common area, for those flat owners who do not have covered car parking space in order to reduce the traffic mess in the Society. The problem deserves urgent attention as visitors and cab drivers parking at will within the Society premises compound the issue. Policy on second and more cars needs to be defined.

Decision. The House approved earmarking of at least one car parking space for each of the flats that do not have a covered parking space allotted. In addition, certain parking spaces to be earmarked for visitors next to the Main Gate. The second car owners were reminded that they are required to pay Rs. 200/- per month for the second car if it is parked within the Society premises. This provision is not applicable to people owning more than one car and are parking both/ all their cars inside the covered parting allotted to them. The second car would be parked in free parking space available after earmarking the dedicated space. The marking and allocation of car parking space to be completed within three months. The cost of painting the demarcations is to be shared equally by those allotted dedicated parking space.

5. Completion Certificate. All requisite drawings of ‘as built’ and ‘revised building’ plans were submitted to the DDA on 29th Oct 2009 for approval. The DDA pointed out certain flaws in the drawings which were corrected and the drawings were again submitted to the DDA on 18th Mar 2010. In Jul 2010, the DDA once again pointed out fresh mistakes in the ‘revised building plans’. The MC is vigorously pursuing the matter with the DDA. But there are some insurmountable problems in dealing with the DDA. In the meanwhile, Rs 68, 000/- were paid to the Architect, S & S Architects as part payment for preparation and submission of drawings to the DDA. The balance amount, collected from the members @ Rs. 4, 000/- has been invested in FDs with State Bank of Indore (Now State Bank of India).

Decision. One member volunteered to assist in getting the necessary approvals from the DDA within the framework of rules. The House lauded his initiative and decided to stick to the laid down official procedures.

6. Increase in Monthly Maintenance Amount. The last time Monthly Maintenance rates were increased from Rs 600/- pm to Rs 1,000/- pm (Including Rs 200/- of building maintenance fund) in 2006. Since then, costs of maintenance, salary of employees, security & cleaning bills as well as AMCs for electric panels, electric substation and water pumps have been more than doubled. The legal costs being incurred on court cases adds to the fiscal burden of the Society. It is no more possible to maintain the Society within the amount being collected as monthly maintenance from members. Suggestions are invited from members to enhance the rate of monthly maintenance.

Decision. Since Shri AK Pani had raised the issue of review of Maintenance Charges from owners of rented flats, it was decided to club the issues and the discussions were postponed to be taken up at the last.

7. Rana Case Liability. The High Court of Delhi and the Supreme Court have rejected the Society’s appeal against the ‘Rana Case Verdict’ passed by a lower court. The liability this development is likely to impose on each member of the Society works to approximately Rs. 90, 000/-. The exact amount will only be determined after court orders for execution of decree are passed. In the meanwhile, Rs. 37, 60, 000/- deposited by the Society with the High Court of Delhi is unlikely to return to the Society.

Discussion. Brig DP Singh, Retd, wanted to know if other options of meeting the liability were explored by the MC before working out the per member share of the same. The House was informed that the MC had explored all available options before putting the issue before the House. One such option was to sell the flats available with the Society, which are free from any claim / legal tangles. However, the procedures involved were cumbersome and the cost of each flat worked out by the RCS, as in Mar 2010, using normal formulae for equalisation charges, was only Rs. 32,00, 000/- approximately, which is much below the proposed circle rates. At this juncture, the President informed all present that, according to DCS Rules, this option can only be exercised after the membership issue of 16 members is decided and allotment of nine members is regularised. This is in view of policy /procedures of RCS / DDA to allot flats by draw of lots and accordingly 25 flats allotted without the draw, plus the vacant flats, needs to be regularised. The exact amount to be paid to Rana Construction Co. will only be known once the court order for execution of decree is received. The Society has to be prepared for compliance of the court orders.

8. Up gradation of Lifts. The state of all six lifts of the Society has become alarming with frequent failures and longer time span required to effect repair. Approval of the House is required to upgrade at least one lift per block in order to obviate any emergency situation. Contributions from every member, which may range from Rs. 8000 to Rs 9000, would be necessary to complete this task. Alternative measures to raise funds may also be considered.

Decision. It was decided to carry out up gradation of three lifts, one in each Block, during the next one year and the next three lifts to be up graded in the subsequent year. The advantages of up gradation would also be known after the first such efforts. Besides, it would help the members divide the cost of overall up gradation in two instalments. The House approved up gradation of the lifts in the first instance through contribution of Rs. 4,000/- to Rs. 4,500/- per member.

9. Any other point with permission of the Chair.

(a) Mr Piush Bansal wanted the MC to approach the RCS for regularization of membership of 16 affected members. He was apprised of the sincere efforts of the MC in this direction, including their meetings with the RCS and Dir G/H DDA in person. The RCS informed the MC that holding of a draw of lot was a mandatory legal requirement for such regularization and had advised that the 16+9 members submit an Affidavit to say that they would not object if they are allotted a different flat from the one occupied by them.

Decision. The Secretary advised the member that the affected members should collectively take up their case with the RCS and the MC would provide all help, within the rules, including pleading their case before the RCS.

(b) Increase in Monthly Maintenance Amount and Review of Maintenance Charges from Owners of Rented Flats: All present accepted the necessity of enhancing the monthly maintenance amount in view of the rise in prices of commodities as well as services. Being related issue, the issue of additional maintenance charges from the owners of rented flats, raised by Mr AK Pani, was also taken up. Mr AK Pani and Mr K Balasubramanian raised the issue of Rs. 2000/- p.m being charged as maintenance to owners of flats on rent. Both questioned the rationale for the decision and declared that it was a draconian and unilateral decision on part of the MC. It was explained to them that the decision was taken by the SGBM held on 30th Aug 2009 and that it was suitably supported by Section 102 (2) of DCS Rules 2007. Since there was a difference of opinion, it was suggested that the issue be put to vote. Thereafter, Mr AK Pani lost his temper, repeatedly thumped the table and did not allow the meeting to progress. In spite of repeated requests to take his seat and allow the meeting to progress democratically, Mr AK Pani did not relent and continued to disrupt the meeting. The meeting was, therefore, adjourned at 2.10 PM. Since the members could not reassemble after adjournment, the meeting was declared closed and no decision could be taken on increase of maintenance charges and review of maintenance charges from owners of flats on rent. Accordingly, status quo will be maintained till the next GBM.

(c) Mr. Vivek Chander Sood, Membership No. 433 pointed out to the House that a decision was taken by the SGBM held on 30 Aug 2009 regarding expediting allotment of a Flat to him. He reminded the House that no progress in this direction was visible. He was assured of all cooperation in this regard.

GBM 19th DEC 2010: SECRETARY'S REPORT

This report covers the period from 30 Aug 2009 (Date of last SGBM) to 19 Dec 2010.

The report will be covered in six parts as under:-

PART I - Obituary to Shri Madan Sharma, Shri MM Chitre and Shri Thakur
Datt.

PART II - General.

PART III - State of funds.

PART IV - Analysis of Monthly Maintenance Fund expenditure excluding one-time capital expenditure.

PART V - Update on legal cases.

PART VI - Miscellaneous issues.



PART – I : OBITUARY


It is with a heavy heart and deep sense of sorrow that we announce the demise of Shri Madan Sharma, Shri M. M. Chitre, Flat No.119 and Shri Thakur Datt, Flat No. 34. We join their respective families in their grief and offer our sincere condolences to them. May the departed souls rest in peace!



PART – II : GENERAL


1. Replacement of Old Generator. The old 63 KVA Generator was replaced by a
new 200 KVA Generator. Power backup to those interested has also been provided. A loan of Rs. Nine lacs was procured from the State Bank of Indore for the purpose against the Society’s FDs of the same amount. Rs. Five lacs and thirty five thousand have since been returned to the bank. The old Gensets were disposed off for Rs. 1, 60, 000/- and their cost was dovetailed into purchase of the new Generator.

2. Delay in Audit of Accounts of 2009-10. The application for audit of Society’s accounts was rejected by the RCS’ office on the ground that members’ PAN details had not been submitted to the RCS. Members were requested to kindly furnish a self attested photocopy of their respective PAN Card to the Society office immediately. Despite reminders, more than 50 % of members have yet to comply with this requirement. It may be noted that delay in auditing of accounts is not only undesirable but also invites a penalty from the RCS. Notwithstanding the above, application for audit for 2009-2010 has been submitted to the RCS.

3. Acute Shortage of Water. The past summer saw the Society facing an acute shortage of water. Mixing ground water from the bore wells was resorted to, in order to meet the requirement. This in turn resulted in poor quality of water reaching homes. Purchase of water from the DDA and private sources proved to be an unviable economic option. Discussion on this aspect has been included in the agenda points.

4. Final Settlement of Jeet Raj Sethi Case. Rs. 5, 50, 000/- have been paid to Shri Jeet Raj Sethi and the case has been closed on 31 Dec 2009.

5. Security. There were five attempts by thieves to scale the boundary wall and commit theft in the Society at night in the period Nov 2009 to Apr 2010. The local police, when contacted, advised raising of the boundary wall. Accordingly, the height of the boundary wall has been raised by three feet and six inches, at a cost of Rs. 3, 10, 000/-. The entire stretch of the boundary wall between the Main & Rear Gates being asymmetric in height, additional payment for proportionate increase in height of the wall at places, has to be made to the contractor. There has been no attempt at robbery there-after. In addition, concertina coil has been installed at vulnerable points above the boundary wall at a cost of Rs. 42, 640/-.

6. Ground Rent for 2009. Ground Rent for 2009 amounting to Rs. 2, 45, 318/- was paid to the DDA on 23rd Dec 2009.

7. Ground Rent for 2010. Payment of Ground Rent to the DDA is scheduled for Dec 2010. Members, whose flat(s) has not been converted to free hold are required to pay an amount of Rs. 2, 935/- towards the same. In order to avoid any penalty being imposed upon the Society, all such members are requested to kindly pay the ground rent immediately. Unlike in the past, the Society shall not pay the ground rent in case of defaulting members.

8. State of Lifts. On 20th Jan 2010, KONE Elevators India Limited informed the Society that ‘Car Top Balustrade’ of all six lifts needs to be replaced at a cost of Rs. 61, 530/- including taxes. This is yet to be done. The case for modernization of lifts is included in the agenda points.

9. Fiber Glass Covering for New DG. The new DG was provided a fiber glass cover at a cost of Rs. 31, 000/-.

10. Medical Insurance of Employees. All employees of the Society, except Ram Kishan and Mohan Singh, were provided medical insurance for a period of one year at a cost of Rs. 8, 317/- by India Insurance Company.

11. Fire Fighting Equipment. All fire extinguishers were refilled and fire fighting equipment was painted at a cost of Rs. 18, 000/-.

12. Replacement of Two Submersible Pumps. Two new submersible pumps were purchased at a cost of Rs. 64, 356/- and installed to replace the older ones that had become defective and beyond economic repair.

13. Non-Payment of Maintenance and Other Dues. Two members, Smt Suchishmita Bhuiyan and Shri Manoj Gautam, have been continuous defaulters in paying their long outstanding dues including ‘Monthly Maintenance’ to the Society.



PART – III : STATE OF FUNDS AS ON 31.03.2010

1. Balance in State Bank of India - Rs. 1, 61, 290/-
2. Balance in HDFC Bank Ltd. - Rs. 56, 852/-
3. Balance in DSC Bank - Rs. 6, 785/-
4. Cash in hand - Rs. 6, 888/-
5. Fixed Deposit in SBI - Rs.16, 00,000/-

Total - Rs.18, 31,815/-



PART - IV: ANALYSIS OF EXPENDITURE OF MONTHLY MAINTENANCE FUND EXCLUDING ONE-TIME CAPITAL EXPENDITURE

1. Maintenance of six lifts - Rs. 20, 090/-
2. Lifts’ license - Rs. 3, 00/-
3. AMC of DG Set - Rs. 1,838/-
4. AMC of Intercom System - Rs. 2,250/-
5. Average Elect. Bill for Common Area - Rs. 32,384/-
6. Security & Safaiwalas - Rs. 55,701/-
7. Salary of Employees - Rs. 26,900/-
8. Overtime to Employees - Rs. 1,600/-
9. Water Bill - Rs. 16,666/-
10. Office Telephone - Rs. 834/-
11. Diesel for generator - Rs. 6,252/-
12. Emergency repair of Genset,
Electricity Sub Station, Submersible
Pump and Water Pumping Station - Rs. 11,928/-
13. Trash Removal (MCD) - Rs. 500/-
14. Library Bill - Rs. 574/-
15. Gas for Main Gate - Rs. 200/-
16. Cleaning Material - Rs. 1,640/-
17. Computer repair/up gradation &
cartridge for Printers - Rs. 1,938/-
18. Fire Extinguisher - Rs. 1,500/-
19. Garden Tools and insecticide - Rs. 525/-
20. Insurance of employees - Rs. 693/-
21. Legal expenditure - Rs. 8,651/-
22. Stationery and Postage - Rs. 2, 496/-

Total - Rs. 1, 95, 460/-

Notes:
1. Total amount received from 01 Sep 2009 to
31 Aug 2010 on account of MM (including Rs.1000/-
additional from flats on rent) Water, shifting charges,
late fee/interest, interest on Bank deposit and dividend
& Misc - Rs. 22, 42,868/-

2. Total amount spent during the above period - Rs. 26, 74,299/-

3. Average - Rs. 2, 22,858/-


PART – V: UPDATE ON LEGAL CASES


Rana Case

The Society had approached the Supreme Court against final order & judgment dated 03.11.2009 passed by the High Court of Delhi at New Delhi in FAO (OS) No.154/2007. Our Appeal as well as the Special Leave Petition was turned down by the Supreme Court. For details, please visit dinopeninfo.blogspot.com.


ANIL SHARMA’s CIVIL SUIT BEFORE THE FINANCIAL COMMISSIONER: CASE NO. 247/09

1. The details of the case were elaborately covered in the Secretary’s Report for SGBM held on 30 Aug 2010. The final arguments of the case are scheduled for 24th Dec 2010.

SHRI VK SHARMA: CRIMINAL CASE NO. 141/1/09 BEFORE SHRI SANJAY JINDAL, ACMM - I, DWARKA COURTS

1. VK Sharma’s Version.

(a) Shri VK Sharma brother of Anil Sharma filed a criminal case in the Court of Shri Sanjay Jindal, ACMM-I, against the office bearers of the present Management Committee (MC) on 10.07.2009.

(b) According to VK Sharma, Flat No. 38 was allotted to Anil Kumar Sharma and the possession of the flat was given to the latter on 20.09.2000 and he had put his lock on the flat.

(c) On 02.11.2008, Col Jagdish Madan, the then Secretary issued a ‘NO OBJECTION CERTIFICATE ‘ (NOC) to Anil Sharma.

(d) On 17.02.2009, Anil Sharma was informed that he was an expelled member. He visited his flat on 25.02.2009 and found his flat locked and upon enquiry came to know that the lock was put by Col Jagdish Madan and connivance with other office bearers of the Society.

(e) Shri MK Negi deposed before Shri Sanjay Jindal, ACMM-I, stating that Anil Kumar Sharma was allotted a flat with Membership No. 435 in Din CGHS Ltd and physical and vacant possession of Flat No. 38 was given to Anil Kumar Sharma on 20.09.2000 and the flat has been in possession of Anil Kumar Sharma since then.

(f) Shri Vinod Kumar, LDC of the RCS’s office also deposed before Shri Sanjay Jindal that as per records Anil Kumar Sharma was a member, vide Membership No.435 in Din CGHS Ltd

(g) Based on above depositions, Shri Sanjay Jindal, ACMM-I concluded that there are grounds to assume that Anil Kumar Sharma has been wrongfully restrained from entering into his own flat and act of putting lock on the flat tantamount to house tress pass. He held Shri AK Malpani and Col Jagdish Madan responsible for this act.

2. Plea. The present office bearers of the Society may be summoned, tried and punished in accordance with law.

3. The Society’s Stand. The Society filed an appeal in the Distt & Session’s Court, Dwarka against the ‘summoning order’ of the Distt Court. The Sessions Judge upheld the stand of the Society and dismissed Mr VK Sharma’s case on 06th Oct 2010.


SHYAM CHOUDHARY Vs DIN CGHS Ltd
CASE No 528 / 2003

The details of the case were elaborately covered in the Secretary’s Report for SGBM held on 30 Aug 2010. The case is still pending in Tis Hazari Courts..



PRASHEEL BHARDWAJ Vs DIN CGHS LTD
CASE No RCS/005/09/SW/1670

Membership Issues

Shri Prasheel Bhardwaj became a member of DIN CGHS Ltd vide his application dated 07 Feb 1995. Flaws in the Application:-

(a) His age reflected in the Application as on 07 Feb 1995 is 18 years.

(b) His US Passport mentions his date of birth as 25 May 1978; thus he was not even 17 years old on the date of application.

(c) As per By Laws of the Society, only a person 18 or above could be eligible to be a member of the Society.

(d) Shri Prasheel Bhardwaj even filed an Affidavit on 03 Mar 1995 to say that he was 18 years of age as on that date.

(e) As reflected in his Passport, his place of birth is New York, USA. As per Bye Laws of the Society, only an Indian citizen domicile of Delhi can become a member of the Society.

(f) His signatures on the Passport, Power of Attorney, Indemnity Bond and Application vary vastly.

Note: Thus the membership of Shri Prasheel Bhardwaj has been granted illegally on the basis of forged documents / suppression of facts by the then Secretary Mr. Madan Sharma.

Payments Made

Ser No. Receipt No Date Amount Mode of Payment

1. 1811 13.2.1995 Rs 110.00 Cash
2. 1819 23.2.1995 Rs 10, 000.00 Cash
3. 1820 23.2.1995 Rs 60, 000.00 Cheque
4. 1883 10.5.1995 Rs 1, 05, 000.00 Cheque
5. 1961 07.8.1995 Rs 75, 000.00 Cash
6. 2474 31.1.1997 Rs 50, 000.00 Cash
7. 2729 17.5.1997 Rs 1, 00, 000.00 Cheque
8. 2962 18.8.1997 Rs 1, 00, 000.00 Cheque
9. 3598 07.7.1998 Rs 4, 25, 000.00 Cheque
---------------------
Total Amount Paid Rs 9, 25, 110.00
---------------------

As per records available, no other payments to the Society have been made by Shri Prasheel Bhardwaj. However, SBI Bank statement submitted by Shri Prasheel Bhardwaj
shows Rs 4, 25, 000/- having been debited twice on the same day against two different cheques where as the Society had received only one cheque.

It may be noted that the Society does not have Bank Statements/ authentic records/ ledger of that period. Since Mr. Madan Sharma, the then secretary had not handed over these documents and FIR No. 548/03 dated 06.07.2003 was lodged against him.

Draw of Lot & Possession

The draw of lot for DIN CGHS Ltd was held on 04 Oct 1998 and Shri Prasheel Bhardwaj was allotted Flat No 19.

On 07 Jul 1999, the Society forwarded letter No DIN / 99 of the same date to all members intimating levy of Rs 25, 000/- as one time maintenance money to cover up the amount already spent, payment of interest and instructing the members to obtain a ‘No Dues Certificate’ from the Society in order to get possession of the flat(s).

On 28 Aug 1999, the Society again sent a letter to Shri Prasheel Bhardwaj advising him to submit all documents for conversion of the flat from lease hold to free hold and to obtain a ‘No Dues Certificate’ from the Society after clearing all dues which included Rs 25, 000/- maintenance money and interest as applicable.

On 22 Jan 2000, the Society sent another letter to Shri Prasheel Bhardwaj to pay Rs 5, 000/- as security deposit for electric meter and maintenance charges without which electricity connection will not be provided to individual flats.

On 02 May 2000, the Society forwarded to Shri Prasheel Bhardwaj a letter along with ‘Clearance Form’ with request to fill up the required information and submit to the Society, pay his dues and apply for the ‘No Dues Certificate’ before taking possession of the flat.

Neither Shri Prasheel Bhardwaj nor any of his authorised representatives responded to the letters mentioned in preceding Paragraphs. Therefore, the question of handing over possession of Flat No 19 to Shri Prasheel Bhardwaj does not arise.

Grey Areas

Thereafter, Shri Prasheel Bhardwaj resigned from the Society and discontinued to be a member of the Society. It can not be ascertained, if the amount paid by him has been refunded/ or transferred elsewhere as ledger and other accounts details of that period have not been handed over by then Secretary Mr. Madan Sharma. This is evident from the fact that DDA vide letter No F.7(132)92/GH/DDA dated 01 May 2003 has intimated that

Membership No 411, Flat No 19 did not appear in the list forwarded by the Society to the DDA on 08 Nov 2002 and asked for status of the flat along with other such flats. No
other records of the period were handed over by Shri Madan Sharma, the erstwhile Secretary of the Society. Cases against Shri Madan Sharma are still pending with EOW / courts to retrieve various documents / files.

Contention of Shri Prasheel Bhardwaj

Shri Amit Ojha, Advocate with Power of Attorney (The POA appears to have been executed by some other Prasheel Bhardwaj as the signature of executant is entirely different - in case of American Citizen, the fact should have been clearly spelt out in affidavit or this should have been executed in America?) from Shri Prasheel Bhardwaj approached the Society vide letter dated 26 Aug 2003 to say that Shri Prasheel Bhardwaj had paid Rs 9, 25, 000/- and was allotted Flat No 19 as per draw of lot. Shri Prasheel Bhardwaj came to India and stayed in Delhi from 06 Mar 2000 to 16 Mar 2000 but the Society could not give possession of the Flats as they were not ready. He further contended that the Society vide its letter dated 02 May 2000 informed Shri Prasheel Bhardwaj to take physical possession of the flat. As Shri Prasheel Bhardwaj was in the US, he authorised his uncle (No such authority letter is available in his file neither a copy of authority letter received by Society has been submitted by him?) to take possession of the Flat No 19 and the Society handed over the possession of the Flat to him. The said uncle then rented out the flat to Shri Raman Dixit from 20 Jan 2001 to 24 Feb 2002. Thereafter, he handed over the keys of the flat to Shri JP Sharma, uncle of Shri Prasheel Bhardwaj.

Shri Ojha has incorrectly stated that the Society vide letter dated 02 May 2000 had informed Shri Prasheel Bhardwaj to take possession of the flat. This letter clearly instructs members to fill up the ‘clearance form’, pay all dues and obtain the ‘No Dues Certificate’ from the Society before taking physical possession of the flat. This procedure does not appear to have been completed by Shri Prasheel Bhardwaj or his authorised representatives.

Contradictions

As far as renting out the flat to Shri Raman Dixit and non availability of Shri Prasheel Bhardwaj in India is concerned, Shri Prasheel Bhardwaj has made a different and contradictory statement in a letter dated 07 Feb 2007 addressed to the Registrar Cooperative Societies wherein he has stated that he and his cousin moved into Flat No 19. Shri Prasheel Bhardwaj in his letter dated 07 Feb 2007 gives the impression that he did not know the location of the Society office. This seems implausible if he had stayed in the flat.

Shri Prasheel Bhardwaj vide his letter dated 15 Mar 2007 has provided copies of Society letters dated 04 and 05 Oct 1998 (issued immediately after the draw of lot) instead of the Original Share Certificate and Possession Letter which does not meet the requirement. In the same letter dated 15 Mar 2007, he states that his nephew, Shri Raman Dixit, lived in the flat after allotment, as the latter was working in Delhi. But after some time he got a job in Saharanpur. This is another contradiction to his statement made to the RCS wherein he stated that he himself moved in along with his cousin.

Shri Amit Ojha submitted on 20 May 2009 in his application dated 11 Dec 2008 to the RCS that after the allotment of Flat No 19, his cousin stayed in the flat during the year 2000 and 2001 and vacated. He adds that the Secretary of the Society forcibly took over the flat and Shri Prasheel Bhardwaj being an NRI. This is contrary to statements made by Shri Amit Ojha on 26 Mar 2003, in his petition in the Court of the RCS and application of Shri Prasheel Bhardwaj dated 07 Feb 2007 to the RCS.

Thus it is a case of acquiring membership of DIN CGHS Ltd illegally based on forged application, suppressing / concealing facts in the Affidavit and subsequently submitting contradictory statements to the Society, the RCS and the Court of the RCS - in collusion with then Secretary Mr. Madan Sharma.

Conclusion

Shri Prasheel Bhardwaj and / or his Attorney do not have any of the following documents to prove that he had taken possession of Flat No 19:-

(a) Original Share Certificate - copy not available with Society.

(b) ‘No Dues Certificate’ from the Society - has not been issued as per Society records.

(c) Receipt of payment of Rs 5, 000/- as security deposit for electricity meter before connecting electricity to the Flat.

(d) Receipt for payment of Rs 25, 000/- as one time maintenance money.

(e) Receipt for payment of monthly maintenance till the date of taking possession of Flat No 19.

(f) Receipts for payment of electricity and water charges for the period Feb 2001 to Feb 2002; the period he claims that the flat was rented out.

(g) Any rent receipt given to the so called tenant.

(h) No rent agreement was submitted to the Society, as is the norm.

It may be appropriate to file an FIR against Shri Prasheel Bhardwaj for acquiring membership of the Society illegally and investigation by an appropriate agency for his date of birth, place of birth, NRI status, source of funding, different signatures on Application, passport, affidavit, Power of Attorney, authenticity of the so called tenant and the numerous inconsistencies in his statements.




MADAN SHARMA VS DIN CGHS LTD IN CONSUMER FORUM:
CASE NO. DF VII/37/10

Shri Madan Sharma’s Version

1. Flat No. 122 was allotted to Shri Madan Sharma during the draw of lot held on 04.10.1998. He changed Flat No.122 for Flat No. 2 through the DDA.

2. He had taken physical possession of Flat No. 2 from the Society and holds valid ‘Possession Letter’ signed by Shri Subhash Bhargava, the then President.

3. The Society has forcibly occupied Flat No. 2 and is denying entry into the same to Shri Madan Sharma.

Prayer

4. The Society be directed to hand over Flat No. 2 to Madan Sharma.

5. Any other relief.

Society’s Stand

6. The District Consumers Grievance Redressal Forum has no jurisdiction over the case under Section 70 of DCS Rules 1973.

7. Shri Madan Sharma was allotted Flat No.122 in the draw of lot held 04.10.1998 which he further allotted to Smt. Jaswanti Devi on 06.09.2000.

8. Shri Madan Sharma also sold Flat No.122 to Shyam Choudhary on 08.09.2000 and forged back dated documents in support of the sale.

9. Shri Madan Sharma committed financial irregularities and misappropriation funds of the Society for his personal use. FIR No. 548 /2003 dated 06.07.2003 was filed against him and other office bearers during his tenure.

10. His claim over any flat in the Society is untenable.




DIN CGHS LTD VS MADAN SHARMA & ORs IN TIS HAZARI:
CASE NO. 192/4/2003

Case No 192 / 4 / 03 was filed by Shri MK Negi against Shri Madan Sharma, Shri Harjeet Singh Mongia and Shri Subhash Bhargava in 2003. The summons was received from the Court of Ms Shelly Arora, MM on 24.06.2010 for Secretary to be physically present in the Court on 21st Jul 2010. Upon checking the records handed over to this MC, it was discovered that the case file has not been handed over by the previous MC. A query raised with Shri K. Subramaniam and Shri YS Mathur about the case and its related documents drew a blank. The MC decided to pursue the case in order to preserve the proceedings on record. It was also decided that we can withdraw the case on the grounds that all three accused are deceased. In such a case, the Judge will record our reason for withdrawal and close the case. In the eventuality of the case being closed, as against being dismissed, the record of the case cannot be held against the Society.


2. On 21st Jul 2010, the Court was informed that since all three accused were no more, the MC is keen to obviate the possibility of legal heirs of the deceased accused laying any claims on the Society. The Society wants the proceedings to remain on record.

3. The Court wanted to know what happened to the FIR ordered by it. The Court was informed that FIR No. 548 / 2003 was filed against the three accused persons on 06th Jul 2003 by Police Station Uttam Nagar. But the Society has no information on the connection between the present case before the Court and the FIR. The Court informed Col Jagdish Madan, Retd that it had ordered the SHO Uttam Nagar to file the FIR vide its order dated 01st Jul 2003.

4. The Court then wanted to know if the Charge Sheet had been filed by the Police in the case. Upon showing ignorance of the progress on FIR, Ms Shelly Arora, MM said she will find out the progress from the Police and inform us on the next date of hearing - 09th Sep 2010.

Society’s Version

1. Mr MK Negi, the authorized representative of the Society, was appointed as the Secretary in Jan 2001. Mr Madan Sharma acted as Hony Secretary, Shri Harjeet Singh Mongia the Treasurer and Shri Subhash Bhargava as the President until 31 Dec 2000. During their tenure in office, the Society opened several bank accounts with different branches.

2. During his tenure as Secretary, Shri Madan Sharma held all charge, books, accounts, records, share certificates of the Society with an understanding that while relinquishing the post of Secretary, he will hand over all these documents to the newly elected MC.


3. Shri Madan Sharma, in collusion with Shri Harjeet Singh Mongia and Shri Subhash Bhargava, were negligent in performing their duties and committed numerous irregularities during their tenure as well as the during the period immediately after handing over charge.

4. Harboring malafide intentions, Shri Madan Sharma deliberately avoided handing over of charge and various important documents, accounts, books, records, share certificates to the new MC.

5. The Society approached the RCS for directions to Shri Madan Sharma to hand over the charge as well as the documents. The RCS appointed a Magistrate with directions to appoint a police officer to seize all such records from custody of Shri Madan Sharma and hand the same over to the Society.

6. The SDM Kalkaji raided the residence of Shri Madan Sharma at A-750, Sarita Vihar, New Delhi but no documents could be located. However, there was one almirah kept in the Society where-in the documents were suspected to have been kept. The SDM opened the almirah and found that no worthwhile documents were contained there-in.

7. All the three accused persons, in connivance with each other, fraudulently withdrew huge amount of liquid cash from the Society’s bank accounts and misappropriated the same.

8. During their tenure, the accused persons spent large amounts of money and have not furnished any details of the expenditure incurred by them on behalf of the Society. They regularly misused the Society funds for their own use.

9. They opened Acct No. 336 in Feb 1997 in Vaish Coop Bank at Sarita Vihar and did not reflect either the account or the balance amount of Rs. 99, 990/- in that account in any account books of the Society and concealed the same from the auditors.

10. The accused deposited a cheque for Rs. 40, 000/- received from Shri MK Malhotra (Flat No. 15) into this account on or before 11 March 2001; when they had ceased to be the office bearers.

11. On 14th March 2001, Shri Madan Sharma and Shri Harjeet Singh Mongia withdrew the same amount vide Cheque No. 119089 having signed the Cheque as Secretary and Treasurer respectively.

12. On 27th Feb 2001, Shri Madan Sharma and Shri Harjeet Singh Mongia withdrew Rs 15, 000/- from the same account vide Cheque No. 119085 having signed the Cheque as Secretary and Treasurer respectively.

13. The accused persons manufactured back dated documents (Agreement to sell, Receipt, Affidavit, Special Power of Attorney, Possession Letter & Will etc.) pertaining to Flat No. 122 creating the impression that Flat No. 122 had been sold to Shri Shyam Choudhary. In actual fact, Flat No. 122 had been allotted by the accused to Smt Jaswanti Devi on 06th Sep 2000. All the forged documents have been used by the accused in different forums in order to cheat the Society.

14. The accused persons issued back dated NOCs to each other stating there-in that possession of flats has been handed over to them as full payment had been received from them. In actual fact, Shri Madan Sharma and Shri Subhash Bhargav had huge arrears of payments due / pending against them.

15. Flat No. 2 was never allotted to Shri Madan Sharma and also had never been handed over to him. The NOC issued to Shri Madan Sharma in respect of Flat No.2, therefore, is redundant.

16. During the tenure as Secretary of DIN CGHS Ltd, Shri Madan Sharma launched a new society known as Ramakrishna CGHS Ltd and transferred large amount of funds of DIN CGHS Ltd to the new Society.

17. The accused persons have threatened to manufacture more such back dated documents and involve the Society in avoidable litigations.

18. On 14th Jan 2003, Shri Madan Sharma and Shri Harjeet Singh Mongia issued Cheque No. 009697 for Rs. Ten lakhs drawn on SB of Indore, Greater Kailash to Shri Shyam Choudhary. They had no authority to issue such cheques from the Society’s accounts.


AMRIT KAUR VS DIN CGHS LTD: CASE NO. 61/2010

Amrit Kaur’s Version

1. Amrit Kaur’s nephew, Harjeet Singh Mongia was allotted Flat No. 117 and handed over physical possession of the same by the Society.

2. Physical Possession certificate dated 07.10.2001 signed by MK Negi was issued to him.

3. Harjeet Singh Mongia has been paying all electricity, water, monthly maintenance and yearly ground rent charges demanded by the Society up to end-2005.

4. After Harjeet Singh Mongia died on 18 Jan 2006, Smt Amrit Kaur approached the Society with a request to transfer Harjeet Singh Mongia’s membership to her as she was the nominee of Sh. Harjeet Singh Mongia.

5. She visited the Society many times with the same request but her request was ignored.

6. In Jun 2008, she visited the Society office and was told to deposit Rs. 35, 000/- as this was the amount of dues against Sh. Harjeet Singh Mongia since 2000.

7. She sent a Demand Draft No. 280976 dated 19.7.2008 to the Society to clear all dues of Sh. Harjeet Singh Mongia.

8. She sent a Legal Notice dated 29.7.2009 to the Society through her Counsel Sh CL Sharma demanding handing over of Flat No. 117 within 15 days. The Society failed to comply with Legal Notice.

Amrit Kaur’s Plea

i) Permanent injunction may be passed in favor of Smt Amrit Kaur and the Society be restrained from transferring Flat No. 117 to anyone other than Smt Amrit Kaur.

ii) Direct the Society to transfer Flat No. 117 in the name of Smt Amrit Kaur.

Society’s Version

1. Shri Harjeet Singh Mongia, ex-Treasurer of the Society was not allotted any Flat in the draw of lot conducted by the DDA under supervision of the RCS on 04 Oct 1998.

2. Shri Harjeet Singh Mongia obtained a ‘Possession Letter’ for Flat No. 117 by colluding with Mr MK Negi, the then Secretary of the Society.

3. Shri Madan Sharma, the first Secretary unilaterally and illegally allotted Flat No. 161 to Shri Harjeet Singh Mongia vide letter No. DIN / 422/ 99-2000 .

4. Mr MK Negi issued allotment and possession letter dated 26 Dec 2001 for Flat No. 117 to Shri Harjeet Singh Mongia without any basis or grounds.

5. Mr MK Negi filed Civil Suit No 680 / 03 against Shri Harjeet Singh Mongia in Tis Hazari Court (File not available) which was dismissed in default on 28 Jan 2009 as no one ever appeared for the Society in the Court.

6. The records held by the Society (Application for Membership, Nomination Form, Member Information Performa appear to be forged.

7. Except for the ‘Possession Letter’ issued by Shri MK Negi, there is no other corroborating proof of Flat No. 117 ever having been either allotted or handed over to Shri Harjeet Singh Mongia.

8. FIR No. 548/03 dated 06.07.2003 has been filed against Shri Harjeet Singh Mongia for embezzlement of Society funds.

Note : The case has been dismissed by the Court of Ms Anu Grover Baliga on 07th Sep 2010.


DIN CGHS LTD VS PRAVEEN KUMAR & Anr IN DCT: CASE NO. 120/2008/DCT

Background

1. The Society had taken a decision in the GBM held on 22.07.2001 to take up a case with the RCS to regularise membership of 16 persons enrolled by the Society after the draw of lot held on 04.10.1998 with the proviso that the 16 persons will pay equalisation charge @ Rs.2.5 lakhs each to the Society prior to taking up such a case. Most of the 16 persons did not pay the equalisation charge.

2. On 07.10.2007 the Society in its GBM held on the same date, once again decided that regularisation of membership of the 16 persons enrolled by the Society will be pursued subject to all of them paying equalisation charge to the Society amounting to Rs.2.5 lakhs plus an interest @ 5%. The deadline for payment of equalisation charge was set as 30.06.2008 and thereafter, the interest rate was to be enhanced to 12%.. Accordingly, demand notes were issued by the Society to each of them.

3. Shri Praveen Kumar (Flat No. 123) challenged the decision of the Society dated 07.10.2007 and demand note dated 30.10.2007 before the Arbitrator, Shri Mohan Lal Dawer.

4. On 25.05.2008, the Arbitrator held that the Society demand of Rs.2.5 lakhs as raised vide letter dated 30.10.2007 as well as the decision dated 07.10.2007 are illegal, unfair, arbitrary and discriminative and quashed the same. The decision taken by the Society during GBM held on 25.12.2007 to charge Rs.2.5 lakhs equalisation money from the 16 persons was also quashed.

Society’s Version

5. The Society challenged the legality and propriety of Arbitrator’s award dated 20.5.2008 before the DCT. The Arbitrator was made one of the respondents in the case.

6. Shri Mohan Lal Dawer was a member of the MC of Indraprastha CGHS Ltd and the cases of that Society used to be defended by the advocate representing Shri Praveen Kumar. As such, the Arbitrator Shri Mohan Lal Dawer may not have been neutral.

7. On 15.02.2008, the Society filed an application before the RCS for transfer of the case to some other Arbitrator. However, Registrar rejected the application vide order dated 04.04.2008.

8. The Arbitrator did not agree to adjourn the case denying the Society opportunity to challenge the order of the RCS. Hence, the Society joined the Arbitration proceedings.

9. Shri Praveen Kumar was enrolled as a member on 23.05.1999 after construction of the flats was complete. He had only paid the principal amount of the demand and no interest / equalisation charge whatsoever. However, there was a clear understanding that the equalisation amount will be paid as per rules. Shri Praveen Kumar, in collusion with the then MC, manage to avoid paying the equalisation amount.

10. The GBM held on 07.10.2007 constituted a Sub-Committee to consider the issue of equalisation amount to be charged to the newly enrolled persons. The report of the Sub Committee was considered by the GBM on 25.12.2007 and found to be indecisive, inconclusive and conflicting.

11. Shri Praveen Kumar did not challenge the legality of the GBM held on 25.12.2007 at that time. Besides, the decision of the GBM was not a dispute within the meaning of Section 70.

12. Mere enrolment and acceptance of principal amount does not confer an absolute right to a member who is governed by provisions of DCS Act/Rules and Bye-laws of the Society. Shri Praveen Kumar had given an undertaking that he shall abide by the provisions of the DCS Act/Rules and Bye-laws of the Society.

13. Since Shri Praveen Kumar was enrolled in the Society after completion of construction and provision for payment of equalisation amount existed on the date of his enrolment, he was obliged to pay the said amount.

14. On 28.05.1996, the RCS had issued a directive prescribing the maximum rate of equalisation amount and the same was adopted in Rule 36 A of the DCS Rules 1973 on 06.08.1997. Shri Praveen Kumar’s contention that these rules are subject to approval of
the GBM is misleading and legally untenable. The liberty prescribed in the Rule is restricted only to the quantum of equalisation amount.

15. Shri Praveen Kumar’s contention that the decision of the GBM is barred by limitation is untenable as Section 70(4) (1) provides that limitation, for a sum to be recovered from a member of the Society, starts from the date of the cessation of the membership. It was denied that there was any estopple for raising the demand for raising equalisation charge.

16. Shri Praveen Kumar had wrongly relied upon No Dues and No Demand Certificate dated 01.06.2003 and 25.11.2003 respectively issued to him. The said certificates were issued by the Society to help him to convert his Flat No.123, from leasehold to free hold and not an estopple for payment of equalisation amount.

17. An appeal against the order of Single Judge of Hon’ble High Court dated 19.02.2007 is sub-judice and the Society is liable to deposit a huge amount in the court under direction of the Division Bench of the High Court of Delhi. The MC, therefore, decided to utilise the equalisation amount for deposit of the liabilities which is wholly rational.

18. Shri Praveen Kumar purchased Flat No.123 at the cost of Rs.9.2 lakhs whereas the market value is around Rs. 60 lakhs. Therefore, withholding payment of equalisation charge by Shri Praveen Kumar is unjustified, illegal and malafide.

19. The previous MC had not handed over certain records pertaining to the Society and the same were received through Police on 18.03.2008. On examination of the relevant file received through Police, it was discovered that Shri Praveen Kumar was liable to pay Rs.2.5 lakhs as equalisation amount. This information was concealed by Shri Praveen Kumar.

20. Shri Praveen Kumar challenged the payment of equalisation amount after a lapse of more than six years and is time barred.

21. The Arbitrator should not have accepted Shri Praveen Kumar’s argument that the demand for equalisation charge has been raised by the Society just to illegally pass on the burden of liability imposed by the High Court to the 16 persons.

22. The Arbitrator termed the resolution of the GBM passed on 25.12.2007 as “Manipulation” by the MC to over reach the decision of the proceedings.

Prayer by the Society

23. The impugned award of the Arbitrator dated 20.05.2008 may kindly be set aside.

24. The appellant Society may kindly be allowed costs amounting to Rs.21, 000/-.

25. Any other relief.


INDERJEET MANKOTIA VS DIN CGHS LTD IN DCT:
CASE NO. 184/2008/DCT

Inderjeet Mankotia’s Version

1. The nomination papers filed by Shri Inderjeet Mankotia and others for election to be held 23.08.2008 were wrongly rejected by the RO, Shri Naved Kumar

2. Membership of 16 newly enrolled persons has been wrongly not approved by the RCS vide letter dated 25.10.2006.

3. The RO wrongly deleted the names of 16 newly enrolled persons whose membership is yet to be approved from the list of members forwarded to him by Shri YS Mathur for election to be held on 23.08.2008.

4. All the 16 affected persons were legally enrolled and bonafide members of the Society and, therefore, can participate in election.

5. All the16 affected persons had also participated in the election held on 01.06.2002. Therefore, there is no reason to prevent them from participating from the election scheduled for 23.08.2008.

6. All the 16 affected persons had no prior knowledge of any dispute regarding their membership. The RCS’ letter dated 25.10.2006 came as a complete shock to them.

Prayer

7. The elections held on 23.08.2008 should be set aside and fresh election to be conducted.

8. Membership of 16 persons to be regularised forthwith.

Society’s Stand

9. The nomination papers of some of 16 persons were correctly rejected by the RO in light of RCS’ letter dated 25.10.2006.

10. The RCS is right in rejecting the membership of the 16 persons as he was being guided by DCS Act / Rules.

11. The Presiding Officer of the Tribunal declared that since the election has already been held in the Society on 23.08.2008, no further action in this regard is warranted.



OM PRAKASH & ORS Vs DIN CGHS LTD
CASE No. CS/269/2002 & M/M-80/2002

1. Om Prakash & Others claim to have paid certain amount of money to Late Shri Madan Sharma, ex-Secretary in 1995 towards membership of Din CGHS Ltd. However, no share certificate was ever issued to them.

2. Court certified copies of the case have not been handed over to this MC and therefore, no further details are available.


PART VI : MISCELLANEOUS ISSUES

1. The tenants moving in with dogs have continued to be a hygienic hazard for the residents. In spite of signed statement to the effect that flat owners will not hire tenants with dogs / pets, this nuisance has continued.

2. Residents continue to ply cars / vehicles without the security sticker issued by the Society office. This tendency is likely to compromise the security of other members / residents in the Society.

3. There have been three cases of police raiding the Society premises at odd hours to arrest alleged fugitive criminals staying in the Society. In all three cases, they turned out to be tenants whose antecedents had not been verified before letting out flats to them on rent. It may be noted that the responsibility to get ‘police verification’ of prospective tenants rests with the flats owners concerned.

4. Payment of maintenance, electricity & water dues is delayed by a few members. This forces the MC to utilise funds earmarked for urgent and important repairs, thereby lowering standards in the Society.

5. Some members have still not completed the mandatory requirement of submitting their ‘Nomination Forms’ to the Society. Please note that in the unfortunate eventuality of a member’s demise, his / her kin are subjected to avoidable harassment in the absence of this important document.


(Brig. Rakesh Goel, Retd)
Secretary
Place : New Delhi
Date: 12 Dec 2010

Distribution
1. All Members - Copy No serially Numbered
2. Office copy - Copy No ONE
3. Registrar Cooperative Societies - Copy No TWO
NCT of Delhi, Parliament Street
Old Court Building
New Delhi – 110 001.

CALLING NOTICE FOR GENERAL BODY MEETING: 19th DEC 2010

A general Body Meeting will be held in the Society premises at 11 AM on 19 Dec 2010.

The following agenda items have been scheduled for discussion:-

1. Approval of SGBM Held on 30 Aug 2009. Members are requested to approve the Minutes of the SGBM held on 30 Aug 2010 circulated to all members vide letter No. DIN /SGBM/2009 dated 09 Sep 2009.

2. Passing of Accounts for 2008-09. The MC has resolutely adhered to the highest standards of transparency and all expenditures made have regularly been displayed on the Notice Boards as well as posted on the Society blog. The Audit Report for 2008-09 was forwarded to all members vide letter No. DIN / Audit Report / 2010 dated 16th Aug 2010. Members are requested to approve the accounts for the said period.

3. Improvement in the Standard of Water. In spite of concerted efforts of the MC, which include approaching the Lt Governor’s and CM’s office, the standard and quantum of water supply to the Society has left a lot to be desired. This in turn has forced the Society to resort to augmentation of water supplied by DDA through deep well boring resulting in deterioration of the quality of water reaching homes. Since consumption of poor quality water is a major health hazard, there is a pressing need to purchase water from the DDA as well as private sources / install water softener / RO plant to meet the requirement

4. Allotment of Open Car Parking. In view of an increase in the number of cars in the Society, there is a need to earmark at least one fixed parking space, in the common area, for those flat owners who do not have covered car parking space in order to reduce the traffic mess in the Society. The problem deserves urgent attention as visitors and cab drivers parking at will within the Society premises compound the issue. Policy on second and more cars needs to be defined.

5. Completion Certificate. All requisite drawings of ‘as built’ and ‘revised building’ plans were submitted to the DDA on 29th Oct 2009 for approval. The DDA pointed out certain flaws in the drawings which were corrected and the drawings were again submitted to the DDA on 18th Mar 2010. In Jul 2010, the DDA once again pointed out fresh mistakes in the ‘revised building plans’. The MC is vigorously pursuing the matter with the DDA. But there are some insurmountable problems in dealing with the DDA. In the meanwhile, Rs 68, 000/- were paid to the Architect, S & S Architects as part payment for preparation and submission of drawings to the DDA. The balance amount, collected from the members @ Rs. 4, 000/- has been invested in FDs with State Bank of Indore (Now State Bank of India).

6. Increase in Monthly Maintenance Amount. The last time Monthly Maintenance rates were increased from Rs 600/- pm to Rs 1,000/- pm (Including Rs 200/- of building maintenance fund) in 2006. Since then, costs of maintenance, salary of employees, security & cleaning bills as well as AMCs for electric panels, electric sub station and water pumps have been more than doubled. The legal costs being incurred on court cases adds to the fiscal burden of the Society. It is no more possible to maintain the Society within the amount being collected as monthly maintenance from members. Suggestions are invited from members to enhance the rate of monthly maintenance.

7. Rana Case Liability. The High Court of Delhi and the Supreme Court have rejected the Society’s appeal against the ‘Rana Case Verdict’ passed by a lower court. The liability this development is likely to impose on each member of the Society works to approximately Rs. 90, 000/-. The exact amount will only be determined after court orders for execution of decree are passed. In the meanwhile, Rs. 37, 60, 000/- deposited by the Society with the High Court of Delhi have already been collected by the builder, Shri AS Rana.

8. Up gradation of Lifts Technology. The state of all six lifts of the Society has become alarming with frequent failures and longer time span required to effect repair. Approval of the House is required to upgrade at least one lift per block in order to obviate any emergency situation. Contributions from every member, which may range from Rs8000 to Rs 9000 , would be necessary to complete this task. Alternative measures to raise funds may also be considered.

9. Any other point with permission of the Chair.

DEEPAWALI GREETINGS

EXPENDITURE FOR THE MONTH OF OCTOBER 2010

1. Expenditure / Cash Outgo from 1st to 31st October 2010

(a) Electricity expenses for common area during Sep 2010 Rs. 26,839/-*
(b) Return of SB of Indore Loan amount (DG) Rs. 32,000/-
(c) Diesel for DG Set Rs. 2,000/-
(d) Battery on rent for DG for 10 days including transportation Rs. 1,100/-
(e) Security Bill for September 2010 Rs. 53,392/-
(f) TDS on the Security Bill Rs. 986/-
(g) Water charges from 18.05.2010 to 12.10.2010 Rs. 45,089/-

(h) Gas for Guard bill Rs. 200/-
(i) MTNL/Airtel telephone bill Rs. 956/-
(j) Salary & advance against salary to Society’s employees Rs. 26,400/-
(k) Overtime paid @ Rs 400/- each Rs. 1,600/-

(i) Shri Narayan
(ii) Shri Gauri Shankar
(iii) Shri Sharad
(iv) Shri Ram Kishan
(l) Library Bill for August & September 2010 Rs. 1,330/-
(m) Legal expenditure for obtaining court certified copy of
judgment in case No.141/1/ 09 Rs. 565/-
(n) Purchases of pipe for lawn Rs. 2,700/-
(o) Conveyance to staff Rs. 280/-
(p) Misc. Expenses for office Rs. 100/-
(q) Trash Removal charges (MCD) Rs. 500/-
(r ) Cleaning material Rs. 1,941/-
(s) Postage Rs. 58/-
(t) Photocopy charges Rs. 140/-
(u) Purchase of wire to fix the illuminating lights on Diwali Rs. 30/-
(v) Paid for UPS Battery for computer & Service Charge Rs 1,000/-
---------------------
Total Expenditure: Rs. 1,99,206/-
--------------------

2. Amount Received:
(1) Maintenance/Building Maintenance Fund Rs 3,25,600/-

(2) Water Charges Rs 10,175/-

(3) Generator Fund Rs. 35,400/-

(4) Shifting Charges Rs. 4,000/-

(5) Late Fee Rs. 4,048/-

(6) Car Parking Deposit & Charges Rs. 200/-

(7) Ground Rent Rs. 14,675/-
-------------------- Total Receipt: Rs. 3,28,750/-
--------------------

* Total electricity bill for the month Rs. 2,08,820/-


3. Suggestions / recommendations to improve accounting procedures and introduce transparency are welcome and shall be taken in the right spirit.

SESSIONS COURT ALLOWS SOCIETY'S REVISION PETITION AGAINST VK SHARMA'S CRIMINAL CASE

Just to recap Mr Anil Sharma's criminal case against office bearers of the Society, please visit http://dinopeninfo.blogspot.com/2010/08/information-sought-by-rcs.html. The Sessions Court, Dwarka has upheld the Society's stand in the case and the original Court order is given below:

EXPENDITURE FOR THE MONTH OF SEPTEMBER 2010

1. Expenditure / Cash Outgo from 1st to 30th September 2010

(a) Electricity expenses for common area during August 2010 Rs. 26,839 /-*
(b) Return of SB of Indore Loan amount (DG) Rs. 32,000/-
(c) Diesel for DG Set Rs. 7,000/-
(d) Security Bill for August 2010 Rs. 54,691/-
(e) TDS on the Security Bill Rs. 1,010/-
(f) Gas for Guard Room Rs. 200/-
(g) MTNL telephone bill Rs. 849/-
(h) Salary to Society’s employees Rs. 25,900/-
(i) Overtime paid @ Rs 400/- each Rs. 1,600/-
(i) Shri Narayan
(ii) Shri Gauri Shankar
(iii) Shri Sharad
(iv) Shri Ram Kishan
(j) Advance against salary to Sh. Ram Kishan, Electrician,
(To be recovered @ Rs. 500/- per month) Rs. 5,000/-
(k) Library Bill for July 2010 Rs. 720/-
(l) Repair to Water covers, pipe, Benches & stair case grill Rs. 5,598/-
(m) Repair, clearing the water blockage in Flat No. 59 including
labour charges. Rs. 600/-
(n) Paid for pipe for wash basin Near Guard’s room Rs. 35/-
(o) Conveyance to staff Rs. 260/-
(p) Misc. Expenses for office Rs. 133/-
(q) Trash Removal charges (MCD) Rs. 500/-
(r) Postage Rs. 435/-
(s) Photocopy charges Rs. 134/-
(t) Stationery Rs. 145/-
(u) Battery Cells for Office clock Rs. 10/-
(v) Installation of Concertina Wire Coil Rs. 14,330/-
(w) Repair & purchase of one submersible pump Rs. 17,130/-
(x) Purchase of electrical items (CFL, Starter, Choke, plug etc) Rs. 1,560/-
-------------------
Total Expenditure: Rs.1,96,679/-
------------------

2. Amount Received:

(1) Maintenance/Building Maintenance Fund Rs 1,54,600/-
(2) Water Charges Rs 11,450/-
(3) Ground Rent Rs. 5,870/-
(4) Generator Fund Rs. 29,400/-
(5) Power Back up Rs. 5,000/-
(6) Shifting Charges Rs. 4,000/-
(7) Late Fee Rs. 182/-
(8) Car Parking Deposit & Charges Rs. 200/-
(9) Bank Charges Rs 300/-
-----------------
Total Receipt: Rs. 2,11,002/-
-----------------

* Total electricity bill for the month Rs. 2,75,810/-

3. Suggestions / recommendations to improve accounting procedures and introduce transparency are welcome and shall be taken in the right spirit.

OBITUARY

It is with a deep of sense of sorrow that we announce the sad demise of Shri Thakur Datt, resident of Flat No. 34 on 27th Sep 2010. He breathed his last in his home State of Himachal Pradesh after a prolonged illness and we just got to know of the sad event from his son, Shri Rajender Singh. He was 68 and is survived by Mrs Thakur Datt, three sons and a daughter. We shall sorely miss his quiet presence in the Society. We join Mrs Thakur Datt and her family in their grief and offer our sincere condolences to them. May the departed soul rest in peace.

A NEW INITIATIVE BY GOVT. OF INDIA

Government of India has an online Grievance forum at http://www.pgportal.gov.in

The govt. wants people to use this tool to highlight the problems they faced while dealing with Government officials or departments like

1) Railways

2) Posts

3) Telecom (incl. Bharat Sanchar Nigam Limited (BSNL) & Mahanagar Telephone Nigam Limited (MTNL )

4) Urban Development ( Delhi Development Authority (DDA) , Land & Development Office (L&DO) , Central Public Works Department (CPWD) , etc)

5) Petroleum & Natural Gas

6) Civil Aviation ( Air India , Airports Authority of India , etc)

7) Shipping , Road Transport & Highways

8) Tourism

9) Public Sector Banks Allahabad Bank, Andhra Bank, Bank of Baroda, Bank of India, Bank of Maharashtra, Canara Bank, Central Bank of India, Corporation Bank, Dena Bank, Indian Bank, Indian Overseas Bank, Industrial Development Bank of India Ltd, National Bank for Agriculture and Rural Development, Oriental Bank of Commerce, Punjab & Sind Bank, Punjab National Bank, Small Industries Development Bank of India, State Bank of Bikaner & Jaipur, State Bank of Hyderabad, State Bank of India, State Bank of Indore, State Bank of Mysore, State Bank of Patiala, State Bank of Travancore, Syndicate Bank, UCO Bank, Union Bank of India, United Bank of India and Vijaya Bank.

10) Public Sector Insurance Companies GIC of India Life Insurance Corporation of India National Insurance Company Ltd. The New India Assurance Company Ltd. The Oriental Insurance Company Ltd. United India Insurance Company Ltd.

11) National Saving Scheme of Ministry of Finance

12) Employees' Provident Fund Organization

13) Regional Passport Authorities Regional Passport Office, Ahemadabad Regional Passport Office, Amritsar Regional Passport Office, Bangalore Regional Passport Office, Bareilly Regional Passport Office, Bhopal Regional Passport Office, Bhubaneswar Regional Passport Office, Chandigarh Regional Passport Office, Chennai Regional Passport Office, Cochin Regional Passport Office, Coimbatore Regional Passport Office, Dehradun Regional Passport Office, Delhi Regional Passport Office, Ghaziabad Regional Passport Office, Goa Regional Passport Office, Guwahati Regional Passport Office, Hyderabad Regional Passport Office, Jaipur Regional Passport Office, Jalandhar Regional Passport Office, Jammu Regional Passport Office, Kolkata Regional Passport Office, Kozhikode Regional Passport Office, Lucknow Regional Passport Office, Madurai Regional Passport Office, Malappuram Regional Passport Office, Mumbai Regional Passport Office, Nagpur Regional Passport Office, Patna Regional Passport Office, Pune Regional Passport Office, Raipur Regional Passport Office, Ranchi Regional Passport Office, Shimla Regional Passport Office, Srinagar Regional Passport Office, Surat Regional Passport Office, Thane Regional Passport Office, Trichy Regional Passport Office, Trivandrum Regional Passport Office, Visakhapatnam

14) Central Government Health Scheme

15) Central Board of Secondary Education

16) Kendriya Vidyalaya Sangathan

17) National Institute of Open Schooling

18) Navodaya Vidyalaya Samiti

19) Central Universities

20) ESI Hospitals and Dispensaries directly controlled by ESI Corporation under Ministry of Labour

It is better to use this grievance forum and educate others who don't know about this facility than just talking about the 'System' in India.

REQUIREMENT OF PAN CARD

No. DIN/53/2010 14th June 2010



REQUIREMENT OF PAN CARD

With effect from the current year, Registrar Coop Societies (RCS) has made it mandatory to furnish PAN No. of members along with application for audit of the Society’s accounts. The Society’s application for audit of 2009-2110 has been returned by the RCS for want of PAN details of members.

In view of the foregoing, you are requested to kindly intimate your respective PAN No to this office at the earliest. For information to be authentic and to maintain correct records in the Society, Members are also requested to send a photocopy of their PAN card. The information can also be sent through email at dinsociety@gmail.com. The MC would appreciate it if a scanned copy of the PAN card is sent as an attachment with your email in order to save time and help us complete the audit for 2009-2010 well in time.

SECURITY IMPERATIVES: HIRING OUT FLATS

Ref. No. DIN/53/2009 19 Sep 2010


SECURITY IMPERATIVES: HIRING OUT FLATS

It has time again been emphasized that flat owners implicitly adhere to the norms laid down for hiring out their respective premises to tenants. The frequently repeated Notices in this regard must be seen in the light of the Management Committee’s concern for the security of all residents, including the tenants. However, the indifferent approach of flat owners towards this important aspect has continued to create problems for the MC and compromise of all residents.

In the incident, the CBI raided the Society premises and arrested a tenant on 18th Sep 2010 along with two of his associates who were staying in the rented flat. Upon discreet investigation, it was learned that the flat in question was hired out in Jun 2009 for a period of eleven months, without the mandatory Police verification. The Rent Agreement was not renewed upon expiry of the term of eleven months in May 2010. The tenant in question had been carried out. Incidentally, the concerned tenant was wanted by the Police for quite some time for offences relating to theft of vehicles.

In view of the foregoing, it is requested that:-

(a) Flat owners renting out their flats insist on Police verification of their prospective tenants prior to renting out the flat(s). Failure to do this and consequently any adverse fallout shall be the sole responsibility of the flat owners.

(b) The Society will not permit any prospective tenants to move in without the mandatory Police verification.

(c ) In the instance cited above, it was found that an attempt had been made by someone to change the number plate of his car, probably with an ulterior motive. It is once again reiterated that residents who have not pasted the security sticker on their vehicle to do so forthwith.

AMRIT KAUR CASE DISMISSED BY COURT

Case No. 61/2010 filed by Smt Amrit Kaur in Dwarka Court was dismissed by the Hon'ble Court on 7th Sep 2010. Exact grounds will be published once the actual Court order is received.

The Management Committee is grateful to Shri NN Srivastava for the solid home work on the case. It was his 'eye for details' and thorough scrutiny of the relevant documents connected with the case that produced vital inputs for preparing the Society's stand before the Court.

IMPORTANT NOTICES: SEPTEMBER 2010

Ref. No. DIN/53/2009 17 Sep 2010

WATER SUPPLY


Despite the management Committee’s best efforts to provide the residents with uninterrupted supply of satisfactory quality of water, we have been unable to do so as the DDA only provides one to two hours of water supply per day.

As a consequence, the Society has had to resort to getting tankers from the DDA and private parties as well as pumping water from the bore wells in an attempt to meet the residents’ demand for 24 hours supply of water. Even this has been an exercise in futility.

Residents may please note that the underground water is extremely brackish and liable to cause severe health problems like skin rashes and hair loss.

The only solution to meet our requirement of clean water relatively free contamination is to get more water from private parties (DDA only supplies one water tanker per day)who charge Rs. 700/- to Rs. 900/- per tanker. The Society’s daily requirement is estimated to be six to eight tankers amounting to Rs. 600/- to Rs. 800/- per flat per month.

In order to enable the Management Committee to proceed in the matter, any resident who has objections to payment as given above, may kindly intimate his / her objections to the undersigned in writing.

Non receipt of objections will be considered as agreement to the above proposal for procurement of water on payment from the DDA and private parties and the cost accordingly charged to residents.

EXPENDITURE FOR THE MONTH OF AUGUST 2010

1. Expenditure / Cash Outgo from 1st to 31st August 2010

(a) Electricity expenses for common area during July 2010 Rs. 34,811/-*

(b) AMC for Intercom System from 1.8.2010 to 31.1.2011 Rs. 13,225/-

(c) TDS on the above AMC Rs. 270/-

(d) Return of SB of Indore Loan amount (DG) Rs. 34,000/-

(e) Diesel for DG Set Rs. 3,000/-

(f) Security Bill for July 2010 Rs. 52,728/-

(g) TDS on the Security Bill Rs. 1,076/-

(h) Gas for Guard Room Rs. 200/-

(i) Telephone Bills (MTNL/Airtel) Rs. 997/-

(j) Salary & advance against salary to Society’s employees Rs. 25,900/-

(k) Overtime paid @ Rs 400/- each Rs. 1,600/-

(i) Shri Narayan
(ii) Shri Gauri Shankar
(iii) Shri Sharad
(iv) Shri Ram Kishan

(l) Electrical Spares (Switches) . Rs. 205/-

(m)Cells of Battery of Guard’s Room Rs. 45/-

(n) Water Tankers from private party for June & July 2010 Rs. 79,800/-

(o) Cleaning Material Rs. 2,098/-

(p) Insecticies, repair of grass cutter and purchase of hedge cutter Rs. 1,740/-

(q) Conveyance charges Rs. 220/-

(r) Trash Removal charges (MCD) Rs. 500/-

(s) Postage/Courieur Charges including mailing of Audit Report Rs. 1,581/-

(t) Photocopy charges Rs. 306/-

(u) Stationery Rs. 115/-

(v) Repair of submersible pump Rs. 2,995/-

(w) Repair & welding of Garbage chute of ‘B’ Block Rs. 500/-

(x) Purchase Ribbon for Espen 300 printer Rs. 100/-

(y) Part payment for repair of Concrete Coat of ‘C’ & ‘A’ Block Rs. 12,500/-

(z) Expenses on Independance Day Celebrations Rs. 14,782/-

(aa)Paid to driver of DDA water tanker Rs. 70/-


--------------
Total Expenditure: Rs. 2,85,364/-
--------------




2. Amount Received:
(1) Maintenance/Building Maintenance Fund Rs 1,69,000/-

(2) Water Charges Rs 56,700/-

(3) Generator Fund Rs. 31,200/-

(4) Power Back up Rs. 5,000/-

(5) Shifting Charges Rs. 1,000/-

(6) Late Fee Rs. 3,228/-

(7) Car Parking Deposit & Charges Rs. 200/-

(8) Ground Rent Rs. 5,870/-

(9) Bank Charges Rs. 400/-

(10) Admission & Share Money Rs. 110/-

(11) Transfer of Membership Rs. 500/-

Total Receipt: Rs. 2,73,208/-


* Total electricity bill for the month Rs. 3,49,180/-



3. Suggestions / recommendations to improve accounting procedures and introduce transparency are welcome and shall be taken in the right spirit.